HomeMy WebLinkAboutAgenda Report - February 5, 2020 C-10AGENDA ITEM co 40
�•• CITY OF LODI
t COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Authorizing a Vehicle Replacement Purchase of an
Animal Services Truck from Downtown Ford, Sacramento, utilizing State
of California Contract No. 1-18-23-20A and Appropriate Funds ($62,900)
MEETING DATE:
PREPARED BY:
February 5, 2020
Chief of Police
RECOMMENDED ACTION: Adopt resolution authorizing a vehicle replacement
purchase of an animal services truck from Downtown Ford,
Sacramento, utilizing State of California Contract No. 1-18-
23-20A and appropriate funds in the amount of
$62,900.02.
BACKGROUND INFORMATION: The Lodi Police Department's Animal Services division
consists of three full time employees that are required to
provide field response for the City of Lodi. Field response
consists of: follow-up on citizen reports/complaints; gathering stray animals; enforcement of all
animal control laws; investigation of animal abuse reports; transportation of injured, sick, or
stray animals to receive veterinary care; filing of bite reports and quarantine of suspect animals;
and daily patrol. The Animal Services team had 2,009 calls for service in
2018, not including patrol.
Between the three full time employees, the Animal Services division has two service vehicles.
One of the vehicles is a 2002 Dodge Ram 2500 truck (05-50). Under the City's vehicle policy
the replacement for this class of vehicle is 10 years/80,000 miles; the current vehicle is 18 years
old and has 90,000 miles. The total repair and maintenance cost on this vehicle to date is
$43,818 and has an estimated auction value of $1,000 to $3,000. Considering these factors, it is
recommended that a replacement vehicle be purchased.
The department is requesting approval for the purchase of a current model year Ford F-250
animal services truck from Downtown Ford, utilizing State of California Contract No. 1-18-23-
20A for government vehicles, in the amount of $60,134.34. An additional $2,765.68 is needed
for purchase and installation of a light bar and electronic equipment through Lehr Auto, for the
total price of $62,900.02
FISCAL IMPACT:
FUNDING AVAILABLE:
APPROVED:
The purchase price of $62,900.02 funded with the Vehicle
Replacement Fund.
Vehicle Replacement Fund (40399100.77040)
Schwabauer,JCity Manager
Adopt Resolution Authorizing a Vehicle Replacement Purchase of an Animal Services Truck from Downtown Ford,
Sacramento, CA a State Contract Vendor and Appropriate Funds ($62,900.02)
Page Two
Andrew Keys
Deputy City Manager/Internal Services Director
Tod Patterson
Chief of Police
MEMORANDUM, City of Lodi
a
a'
To: Fleet Supervisor
City Engineer/Deputy Public Works Director
Deputy City Manager/Internal Services Director
City Manager
From:
Lt. Steve Nelson
Date:
January 8, 2020
Subject:
Disposition of Vehicle # 05-50
Please continue with the circulation of the attached disposition form as outlined below:
Initial/Date
/ 1. Fleet Coordinator, please complete the subject memorandum, sign,
date and send to the Fleet Supervisor for approval.
2. Fleet Supervisor, please sign, date and send to the City
Engineer/ Deputy Public Works Director.
3. City Engineer/Deputy Public Works Director, please sign, date,
and send to Deputy City Manager/Internal Services Director.
/ 4. Deputy City Manager/Internal Services Director, please sign and
date, and send to City Manager.
5. City Manager, please approve by signing and dating where
indicated and send to Fleet Supervisor,
6. Fleet and Facilities Supervisor, please attach, sign, and date
Title and other DMV documents, initiate disposition, and maintain
original on file.
7. Fleet Coordinator, please have copies made for City Council and
Risk Manager.
LR/nl
cc: City Council
City Clerk
Supervising Budget Analyst, Susan Bjork
Risk Manager, Beverly Jensen
Public Works Fleet Services Adm. Clerk, Michelle Niemantsverdriet
CITY OF LODI
REQUEST TITLE:
SUBMITTED BY:
Special Alloc. # J.V.#
CITY MANAGER'S
SPECIAL REQUEST
Purchase of Budgeted Replacement Vehicle
Police Chief / Police Fleet Supervisor
DATE: January 8, 2020
RECOMMENDED ACTION: That the City Manager authorize the purchase of one
current model year Ford F-250 animal services truck from
Downton Ford pursuant to State of California Contract 1-18-
23-20A in the amount of $60,134.34 and an additional
$2,765,68 for installation of emergency and electronic
equipment through Lehr Auto, for the total price of
$62,900.02
BACKGROUND INFORMATION: This vehicle was budgeted for purchase during the 2019 /
2020 budget year to replace a 2002 Ram 2500 Animal
Services vehicle.
The 2002 Dodge Ram (05-50) is 18 years old and has 90,000 miles. The replacement for this class of
this vehicle is 10 years/80,000 miles. The total repair and maintenance cost on this vehicle to date are
$43,818.49 and has an estimated auction value of $1,000 to $3,000. Considering these factors, it is
recommended that a replacement be purchased.
APPROVED FUNDING SOURCE:
Submitted by:
Deputy City Manager -
Approval of Funding Source:
Account Number:
Vehicle Replacement Fund
Steve Nelson Date
Police Lieutenant
Randy Laney Date
Fleet Supervisor
Andrew Keys, Deputy City Manager Date
APPROVED: DATE
Steve Schwabauer
MEMORANDUM FOR PURCHASE/DISPOSITION OF VEHICLE
To: Fleet Supervisor
Deputy City Manager/Internal Services Director
City Manager
From: Lt. Steve Nelson
Date: January 8, 2020
Subject: Request for Approval to Purchase Replacement of and Dispose of Surplus
Vehicle # 05-050
Approval is requested to purchase the replacement for, and complete the disposition of, the
following vehicle:
Year 2002 Make Ram Model 2500 Body Type Animal Service Box
Current Assignment Dept. Police Bureau Support
City Vehicle No. 05-050 Lic. No. 1111090 VIN 3B6KC26ZX2M308217
Current Odometer or Hour Meter Reading 90,000 Miles/Hev+rs
Replacement Guidelines for this Vehicle Service Years 10 Mileage/Hours 80,000
Additional Information Vehicle was a total loss as a result of an on dutv collison
Cost of Repairs Cost of Maintenance Total Cost of Repairs
to Date $ 49,174.92 to Date 2,643.5 and Maintenance to Date
Estimated value (check one)
❑ No value or junk ❑ <$1,000 ❑X $1,000-$3,000 ❑ Other: $
Planned method of disposition (check one)
❑ Intra -City Transfer to Department,
❑ Sealed Bid ❑ Off-site Auction ❑ Trade-in ❑ Dismantled, for Parts
$43,818.4
Fleet
(Wrecked vehicles estimated to have only junk value shall be removed from City property by the most
economical means.)
Fund to be credited: Vehicle Replacement Fund
Approved:
Approved:
Fleet Coordinator
Fleet Supervisor
Date:
Date:
Approved: Date:
Deputy City Managerllnternal Services Director
Approved:
City Manager
Date:
Attachments for signature: ❑ Title ❑ Vehicle/Vessel Transfer Form ❑ Release of Liability
❑ (Other)
Dispo CAR 15
E M S/ P C for The City of Lodi
Report Date: 06/06/14
Equip No 05-050
Equip Cl PUBG
Meter 1 Miles
Fuel Gallons
Fuel Cost
MPG Meter 1
oil Quarts
Oil Cost
Misc Cost
Rep Lab Cost
Rep Pte Cost
Rep Lab Hours
Rep Task Count
PM Lab Cost
PM Pts Cost
PM Lab Hours
PM Task Count
Deprec Cost
Rental Rev
Lease Cost
Downtime Hours
Shop
Dept
Delay Hours
Warr Recovery
Descr PICKUP, 3/4 TON
Manuf DODGE
Model RAM 2500
Equipment Master Data
Serial 3B6KC26ZX2M308217
Yr 2002 Status
This Mth Pry Mth 1 Pry Mth 2 This Qtr
1520 882 649 1520
21.5 110.5 80.3 21.5
65.70 336.74 214.56 65.70
70.70 7.98 8.08 70.70
0 0 0 0
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
338.60 0.00 0.00 338.60
71.13 0.00 0.00 71.13
9.3 0.0 0.0 9.3
11 0 0 11
75.76 0.00 0.00 75.76
3.24 0.00 0.00 3.24
2.1 0.0 0.0 2.1
1 0 0 1
285.22 285.22 285.22 285.22
0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00
Shop 01 License 1111090 CA
Color WHITE
Operator
Radio No
Pry Qtr 1 Pry Qtr 2 Pry Qtr 3 Pry Qtr 4
2055 0 1727 1722
266.9 266.9 175.5 381.7
711.61 711.61 376.57 946.23
7.70 0.00 9.84 4.51
0 0 6 6
0.00 0.00 7.80 7.80
0.00 0.00 0.00 0.00
0.00 0.00 67.21 35.97
0.00 0.00 6.74 0.00
0,0 0.0 2.4 1.0
0 0 5 1
0.00 0.00 42.01 0.00
0.00 0.00 3.21 0.00
0,0 0.0 1.5 0.0
0 0 1 0
855,66 855.66 855.66 855.66
0.00 0.00 0.00 0.00
0,00 0.00 0.00 0.00
Page 2
Type 4-A
Assoc Eq
Life
38379
4792.1
8813.60
8.01
44
55.44
25.90
1810.41
52.2
66
463. 84 ,
25.38// ! U
14.3
8
13690.56
0.00
0.00
0.6
0.0
0.0
0.6
0.0
0.0
0.0
1,2
361.3
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.0
010
0.0
0.0
0.0
0.0
0.0
0.0
0.0
0.00
0.00
0.00
0.00
0.00
0,00
0.00
0.00
0.00
Individual PM Program
Service
A
B C D E F G
H I J
K L M N 0
Next Due Date
030507
Last Due Date
082106
Meter Last Start
38454
Meter Override
6000
Time Interval
MONTHS MONTHS MONTHS MONTHS MONTHS MONTHS MONTHS MONTHS MONTHS MONTHS MONTHS MONTHS MONTHS MONTHS MONTHS
No of Time Units
r,
e
--
Y/ 37e6
_.,
21 y--3
57
E M S/ P C for The City of Lodi
Report Date: 06/06/14
Equipment Master Data
Page 1
Equip No 05-050 Descr PICKUP, 3/4 TON Shop 01 License 1111090 CA Type 4-A
Equip Cl PUBG Manuf DODGE Serial 3B6KC26ZX2M308217 Color WHITE Assoc Eq
Model RAM 2500 Yr 2002 Status Operator
Radio No
Dept PD 02 Off Road N Parking Loc PM Notify Dept PD 02
Company Own/Lease O Stored Loc
Cost Ctr Appr Code N
Equipment Vendor 1144 Purchase Order No 4824 Date 04/01/02
Authorization Disposal Method Buy Back
Replacing NEW Was Replaced By
Warr Exp Date 09/24/05 Exp Miles (1) 36000 Warr Vendor
Exp (2) Warr Deductible 0.00
Fuel Card 0 Billing Last Fuel Loc 01 Account Code 102011
Revenue Account 2331201.7851 440E
Monthly Cost 0.00 Asset No Retired Sold for 0
Insurance Cost 0.00
Replacement Cost 0.00
License Cost 0.00
Monthly Rent 0.00 Lease Expir Eat Repl Mo 09 Yr 2012 Repl Code
Cost: Orig 34226 Delivery 08/20/02 PM: Next Sched Date 12/31/99 Depreciation
Repl 0 In Sery 09/24/02 Next Sched Sery 00 Method SL
Reg Exp Last Sched Date Life Mos 120 Shop Priority
Last Sched Sery 00 Mos Rem 74 Shop Status
Meter 1 Meter 2 Last Start Date 09/05/06 Salvage 0 No Open Orders 0
Total Miles 38379 Meter 1 Last Start 38454 Declining Balance 34226.00
Currt Meter 38454 Meter 1 Override 0 Fuel Type UNL
Deliv Meter 75 oil Type
Latest Read 09/11/06 Tire Type
Source OPEN ORDER Pref Shift 1 Current Month Usage Tickets NO
Program Type INDIVIDUAL
:omments REPL 10 YRS OR 85,000
3xclude from: Cost Reports N Exception Reports N Inventory Lists N
'nspection Data:
Inspection Month 09
Next Statutory Inspection 09/2009 Interval 24 Months
Additional Inspection Data:
Sry Last Sched Last Perf Next Sched Interval Last Work Order
Type 1
Type 2
Type 3
r
STARTING VMRS CODE: 000-000-000
ENDING VMRS CODE: 999-999-999
Meter
001
HEAT & AIR CONDITIONING
002
BODY AND GLASS
003
ELEC,INSTRM,LIGHT&CHASSIS
004
BATTERY, CHRG & STARTING
005
COOLING
006
FUEL
007
TRANS(MAIN/AUX) PTO/CLUTC
008
EMISSION CONTROL
009
EXHAUST
010
ENGINE
011
TIRES AND WHEELS
012
DRIVE TRAIN
013
BRAKES
014
SPECIAL EQUIPMENT
015
STEERING AND SUSPENSION
019
MISCELLANEOUS
020
FILTERS
066
PREVENTATIVE MAINTENANCE
Total
1,409.67
Current Mileage: 89,428.0
CITY OF LODI, CA DATE 12/17/2019
VEHICLE REPAIR HISTORY REPORT TIME: 9:47 am
ID: 1-32/RRV
FACILITY: 00001 PAGE 1
DATE First VEHICLE: 05-050
DATE Last VEHICLE: 05-050
SUBTOTALS OF VMRS CODES FOR FACILITY > 00001 PERIOD : C
14
32.79
3,033.57
1,268.05
4,301.62
9.76%
18.07403
9
1102
2,617.33
2,961.89
5,579.22
12.66%
23.44210
13
3.93
33875
140.68
479.43
1.09%
2.01441
35
32.08
3,01882
1,441.64
4,460.46
10.12%
18.74143
12
13.29
1,088.63
328.92
1,417.55
3.22%
5.95609
12
16.66
1,409.67
1,117.78
2,527.45
5.74%
10.61954
9
27.30
2,396.21
1,413.77
3,809.98
865%
16.00832
23
24.64
2,306.51
97579
3,282.30
7.45%
13.79118
1
0.00
0.00
0.00
0.00
0.00%
0.00000
3
0.50
33.25
23.53
5678
0.13%
0.23857
12
20.20
1,362.45
1,200.96
2,56341
5.82%
10.77063
7
12.80
1,808.89
969.48
2,778.37
6.31%
11.67382
16
1619
1,256.88
873.35
2,130.23
4.83%
8.95055
9
1549
1,453.75
235.34
1,689.09
3.83%
7.09702
5
4.02
326.88
299.20
626.08
142%
2.63059
39
57.39
5,068.81
338.22
5,407.03
12.27%
22.71861
4
0.00
0.00
65.92
65.92
015%
0.27697
16
30.77
2,64293
246.46
2,889.39
6.56%
12.14029
239
31907
30,163 33
13,900.98
44,064.31
100%
185.14416
PM Total $2,889.39
Repair Total $41,174.92
THIS IS YOUR QUOTE QUOTE# LODIAS1250
DOWNTOWN FORD SALES
525 N16th Street, Sacramento, CA. 95811
916-442-6931 fax 916-491-3138
QUOTATION
Customer
Name OFFICER STEVE NELSON - CITY OF LODI
Address
City CA
Phone snelson@Iodi.gov
$500 DISCOUNT IF PAID WITHIN 20DAYS OF DELIVERY
Date
12/12/2019
REP
WIL
Phone
916.442.6931
FOB
SACRAMENTO
$500 DISCOUNT IF PAID WITHIN 20DAYS OF DELIVERY
Qty I Description
Unit Price
TOTAL
1
!NEW FORD F250 SUPERCAB PICKUP 4X2 X2A
$23,932.00
$23,932.00
STATE OF CALIFORNIA CONTRACT 1-18-23-20A
CLIN 20
j SALES TAX 8.25
OPTIONS
WHITE IN COLOR
1
UPPERFITTER SWITCHES 266S
$299.00
$299.00
1
DAYTIME RUNNING LIGHTS 0942
$45.00
$45.00
1
POWER GROUP 290L
$926.00
$926.00
1
REAR VIEW CAMERA KIT / SERVICE BODY 2671
$535.00
$535.00
1
RUNNING BOARDS 266S
$299.00
$299.00
1
LED SPOT LAMP 1 DRIVER SIDE ULTRA
$795.00
$795.00
1
ANIMAL SERVICE BOX 18941
$28,358.00
$28,358.00
1
DMV DOC FEE
$85.00
$85.00
1
$0.00
1
$0.00
1
$0.00
1
$0.00
1
$0.00
1
$0.00
1
$0.00
1
$0.00
1
$0.00
1
$0.00
1
$0.00
1
$0.00
1
$0.00
Subtotal $55,274.00
Payment Details
Delivery $299.00
O Cash
SALES TAX $4,553.09
0 Check
CA Tire Tax $8.25
O Credit Card
TOTAL $60,134.34
Name
CC #
Office Use Only
$500 DISCOUNT IF PAID WITHIN 20DAYS OF DELIVERY
4707 Northgate Blvd Sacramento, CA 95834
Phone: 916-646-6626 Fax: 916-646-6656
Sell Lodi Police Department
To: Uannelle Baker
215 W Elm Street
Lodi, CA 95241
Phone: 209-333-6722
Quote Number.
Document Date:
Terms
Payment Method:
Ship Lodi Police Department
To: Lt. Nelson
215 W_ Elm St
Lodi, CA 95240
Phone-. 209-333-6722
Sales Quote
Page: 1
21426
112/2020
Net 30
Ship Via
Customer ID
50888
Location: Lehr - Sacramento
SalesPerson
Steve Adair
Blanket PO:
Vehicle Information:
2020 F250
Item No.
Description
Category Quantity
Unit Price
Total Price
Roof Equipment
1Y2AAAA
56" JUSTICE LIGHTBAR, WC, ALL AMBER, TA, TD, AL
WHELENLB
1
1,095.00
1,095.00
STPKT94
STRAP KIT
WHELEN
1
TAM83
TRAFFIC ADVISOR 8 LAMP TIR3 SUPER LED
WHELEN
1
627.20
627.20
mounted on the back of the utihiy box
DBKT4
"L" ANGLE MTG BKT KIT
WHELEN
1
16.80
16.80
5028B
FUSE BLOCK 6 ATO OR ATC FUSES
BLUE SEA
1
28.82
28.82
INSTALL
INSTALL MATERIALS
OTHER
1
85.00
85.00
L
LABOR CHARGES
LABOR
8
95.00
760.00
Amount Subject to Sales Tax 1852.82
Amount Exempt from Sales Tax 760.00
Subtotal: $2,612.82
Total Sales Tax: $152.86
Total: $2,765.68
RESOLUTION NO. 2020-18
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
PURCHASE OF A NEW ANIMAL SERVICES VEHICLE,
UTILIZING STATE OF CALIFORNIA CONTRACT
NO. 1-18-23-20A; AND FURTHER APPROPRIATING FUNDS
WHEREAS, the Lodi Police Department's Animal Services division consists of three
full-time employees that are required to provide field response for the City of Lodi; and
WHEREAS, the Animal Services team handled 2,009 service calls in 2018, not including
proactive patrol; and
WHEREAS, the current vehicle is a 2002 Dodge Ram 2500 truck (05-50), with more
than 90,000 miles and $43,818 in maintenance to date; and
WHEREAS, the department is requesting authority to purchase a current model year
Ford F-250 animal services truck from Downtown Ford, utilizing State of California Contract
No. 1-18-23-20A for government vehicles, in the amount of $60,134.34, and emergency
equipment installed by Lehr, for an additional amount of $2,765.68.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the replacement of the 2002 Dodge Ram 2500 truck (05-50), with a current model
year Ford F-250 animal services truck from Downtown Ford, utilizing State of California
Contract No. 1-18-23-20A for government vehicles, in the amount of $60,134.34, and
emergency equipment installed by Lehr, in the amount of $2,765.68; and
BE IT FURTHER RESOLVED that funds in the amount of $62,900.02 be appropriated
for the vehicle purchase as follows:
Vehicle Replacement Fund $62,900.02 (40399100.77040 - Expense)
Date: February 5, 2020
I hereby certify that Resolution No. 2020-18 was passed and adopted by the Lodi City
Council in a regular meeting held February 5, 2020, by the following vote:
AYES:
COUNCIL MEMBERS —
Chandler, Mounce, Nakanishi, and Mayor Kuehne
NOES:
COUNCIL MEMBERS —
None
ABSENT:
COUNCIL MEMBERS —
Johnson
ABSTAIN: COUNCIL MEMBERS — None
PAMELA M. FARRIS
Assistant City Clerk
2020-18