HomeMy WebLinkAboutAgenda Report - January 15, 2020 C-06AGENDA ITEM 12,00 b
r% CITY OF LODI
COUNCIL COMMUNICATION
TM
AGENDA TITLE: Adopt Resolution Awarding Contract for 2019 Pavement Crack Sealing Project to
Graham Contractors, Inc., of San Jose ($46,082)
MEETING DATE: January 15, 2020
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding Contract for 2019 Pavement Crack
Sealing Project to Graham Contractors, Inc., of San Jose, in the
amount of $46,082.
BACKGROUND INFORMATION: The primary cause of asphalt failure is water infiltration into the
street subgrade. Crack sealing is one of the most basic, and
important, preventive street maintenance practices.
This project consists of thoroughly cleaning and sealing the existing transverse and longitudinal cracks in
pavement surfaces and includes other incidental and related work. This contract is intended to
supplement work performed by Street Division crews to maximize the street area sealed each year. The
2019 locations are shown on Exhibit A and listed on Exhibit B.
The plans and specifications for this project were approved on November 06, 2019. The City received
the following three bids for this project on December 04, 2019:
Above/(Below)
Bidder Location Bid Engineer's Estimate
Engineer's Estimate $50,000
Graham Contractor's, Inc. San Jose $46,081.80 $(3,918.20)
Pavement Coatings, CO. Sacramento $65,945.70 $15,945.70
Talley Oil, Inc. Madera $152,069.94 $105,988.14
Staff recommends awarding Contract for 2019 Pavement Crack Sealing Project to Graham Contractors,
Inc., of San Jose, in the amount of $46,082.
FISCAL IMPACT: By increasing the crack sealing effort, the useful life of City streets will be
extended. This project does not impact the General Fund.
APPROVED: i
Stephen Schwaba r ity Manager
KAWP\PR0JECTS\STREETS\2019 Crack Seal\Council Comm unications\CAward 01 15 20.doc
12/31/2019
Adopt Resolution Awarding Contract for 2019 Pavement Crack Sealing Project to Graham Contractors, Inc, of San Jose ($46,082)
January 15, 2020
Page 2
FUNDING AVAILABLE: Budgeted Fiscal Year 2019/20- TDA Streets (30599000.77020)
Andrew Keys
Deputy City Manager/Internal Services Director
3&F -'P'2
Charles E. Swimley, Jr.
Public Works Director
Prepared by Alice Bernardino, Assistant Engineer
CES/AB/tdb
Attachments
cc: Utility Superintendent
K:\WP\PROJECTS\STREETS\2019 Crack Seal\Council Communications\CAward_01_15_20.doc 12/31/2019
EXHIBIT A
2019 Crack Sealing Locations
Legend
— Project Locations
N
W E
S
0 0.25 0.5
Miles
KAWP\PROJECTS\STREETS\2019 Crack Seal\PotentialLocations. mxd
Exhibit 6
Site Description
Road Name
From
To
Street
Length (ft) Width (ft)
Area (SF)
Elm St.
Rutledge Dr.
Garden Dr.
468
62
29,016
Elm St.
Rutledge Dr.
Genie Wy.
307
62
19,034
Elm St.
Allen Dr.
Mills Av.
1,218
62
75,516
Elm St.
lGenie Wy.
Lower Sacramento Rd.
443
62
27,466
Elm St.
JAIlen Dr.
lGarden Dr.
240
62
14,880
Elm St.
SUBTOTAL
165,912
Ham Ln.
Tokay St.
Lodi Ave.
1,340
60
80,400
Ham Ln.
Sylvia Dr.
Iris Dr.
112
60
6,720
Ham Ln.
Vine St.
Sylvia Dr.
710
60
42,600
Ham Ln.
Tokay St.
Iris Dr.
490
60
29,400
Ham Ln.
Vine St.
Park St.
830
60
49,800
Ham Ln.
Park St.
Cardinal St.
275
60
16,500
Ham Ln.
Cardinal St.
Kettleman Ln.
1,538
60
92,280
Ham Ln.
SUBTOTAL
317,700
Lockeford St.
Pleasant Av.
Church St.
407
58
23,606
Lockeford St.
Orange Av.
Fairmont Av.
274
40
10,960
Lockeford St.
Crescent Av.
Carlo Wy.
350
40
14,000
Lockeford St.
California St.
Hutchins St.
357
40
14,280
Lockeford St.
Hutchins St.
Pleasant Av.
873
57
49,761
Lockeford St.
Fairmont Av. (SB)
Ham Ln.
575
45
25,875
Lockeford St.
Crescent Av.
Orange Av.
649
50
32,450
Lockeford St.
Carlo Wy.
California St.
424
40
16,960
Lockeford St.
lNeplus Ct.
jHam Ln.
1 397
1 58
1 23,026
Lockeford St.
lCross St.
lNeplus Ct.
1 703
1 35
1 24,605
Lockeford St.
SUBTOTAL
235,523
Sacramento St.
Lockeford St.
I Locust St.
1 449
1 55
1 24,695
Sacramento St.
jElm St.
Locust St.
1 440
1 55
24,200
Sacramento St.
SUBTOTAL
48,895
1
TOTAL
768,030
2019 PAVEMENT CRACK SEALING
Various Locations CONTRACT
CITY OF LODI, CALIFORNIA
THIS CONTRACT made by and between the CITY OF LODI, State of California, herein
referred to as the "City," and GRAHAM CONTRACTORS, INC., a California corporation, herein
referred to as the "Contractor."
WITNESSETH:
That the parties hereto have mutually covenanted and agreed, and by these presents do
covenant and agree with each other, as follows:
The complete Contract consists of the following documents which are incorporated herein by
this reference, to -wit:
Notice Inviting Bids
Information to Bidders
General Provisions
Special Provisions
Bid Proposal
Contract
Contract Bonds
Plans
The July 1992 Edition,
Standard Specifications,
State of California,
Business and Transportation Agency,
Department of Transportation
All of the above documents, sometimes hereinafter referred to as the "Contract Documents,"
are intended to cooperate so that any work called for in one and not mentioned in the other is to
be executed the same as if mentioned in all said documents.
ARTICLE I - That for and in consideration of the payments and agreements hereinafter
mentioned, to be made and performed by the City and under the condition expressed in the two
bonds bearing even date with these presents and hereunto annexed, the Contractor agrees
with the City, at Contractor's cost and expense, to do all the work and furnish all the materials
except such as are mentioned in the specifications to be furnished by the City, necessary to
construct and complete in a good workmanlike and substantial manner and to the satisfaction
of the City the proposed improvements as shown and described in the Contract Documents
which are hereby made a part of the Contract.
ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does
hereby employ, the Contractor to provide all materials and services not supplied by the City and
to do the work according to the terms and conditions for the price herein, and hereby contracts
to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the
General Provisions, in the manner and upon the conditions above set forth; and the said parties
for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree
to the full performance of the covenants herein contained.
ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division
2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing
CONTRACT doc 4.1 12/4/2019
wage rate and other employer payments for health and welfare, pension, vacation, travel time,
and subsistence pay, apprenticeship or other training programs. The responsibility for
compliance with these Labor Code requirements is on the prime contractor.
ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full
compensation for furnishing all materials and for doing all the work contemplated and embraced
in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or
from the action of the elements, or from any unforeseen difficulties or obstructions which may
arise or be encountered in the prosecution of the work until its acceptance by the City, and for
all risks of every description connected with the work; also for all expenses incurred by or in
consequence of the suspension or discontinuance of work and for well and faithfully completing
the work, and the whole thereof, in the manner and according to the Plans and Contract
Documents and the requirements of the Engineer under them, to -wit:
Perform the work necessary for thoroughly cleaning and sealing the existing transverse and
longitudinal cracks and joints and random cracks in bituminous pavement surfaces and includes
other incidental and related work as described in the specifications.
See Section 6-07 "Description of Bid Items" and Exhibits A and B for additional information.
CONTRACT ITEMS
Approx.
Item Description 1 Street Area Price / SF Total Cost / Street
1 Elm St.
2 Ham Ln.
3 Lockford St.
4 Sacramento St
(SF)
165,912
$0.060
317,700
$0.060
235,523
$0.060
48,895
$0.060
$9,954.72
$19,062.00
$14,131.38
$2,933.70
TOTAL : $ 46.081.80
ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the
provisions of Section 3700 of the Labor Code, which requires every employer to be insured
against liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that code, and I will comply with such provisions before commencing the
performance of the work of this contract.
ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should
there be any conflict between the terms of this instrument and the Bid Proposal of the
Contractor, then this instrument shall control and nothing herein shall be considered as an
acceptance of the said terms of said proposal conflicting herewith.
ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to
establish lines and grades for the work as specified under the Special Provisions. All labor or
materials not mentioned specifically as being done by the City will be supplied by the Contractor
to accomplish the work as outlined in the specifications.
CONTRACT doe 4.2 12/4/2019
ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15
calendar days after the City Manager has executed the contract and to diligently prosecute to
completion within 30 CALENDAR DAYS.
ARTICLE IX - State of California Senate Bill 854 requires the following:
• No contractor or subcontractor may be listed on a bid proposal for a public works project
unless registered with the Department of Industrial Relations pursuant to Labor Code
section 1725.5 [with limited exceptions from this requirement for bid purposes only
under Labor Code section 1771.1(a)].
• No contractor or subcontractor may be awarded a contract for public work on a public
works project unless registered with the Department of Industrial Relations pursuant to
Labor Code section 1725.5.
• This project is subject to compliance monitoring and enforcement by the Department of
Industrial Relations.
WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF
COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES
TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE
SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE
DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT.
CONTRACT doc 4.3 12/4/2019
IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year
and date written below.
CONTRACTOR:
0
Title
(CORPORATE SEAL)
CITY OF LODI, a municipal corporation
LIM
STEPHEN SCHWABAUER
City Manager
Date:
Attest:
JENNIFER M. FERRAIOLO
City Clerk
Approved As To Form:
JANICE D. MAGDICH
City Attorney
CONTRACT doc 4.4 12/4/2019
RESOLUTION NO. 2020-03
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
CONTRACT FOR 2019 PAVEMENT CRACK SEALING
PROJECT TO GRAHAM CONTRACTORS, INC., OF SAN JOSE
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on December 4, 2019, at
11:00 a.m., for 2019 Pavement Crack Sealing Project, described in the plans and specifications
therefore approved by the City Council on November 6, 2019; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Above/(Below)
Bidder Location Bid Engineer's Estimate
Engineer's Estimate $50,000.00
Graham Contractor's, Inc. San Jose $46,081.80 $(3,918.20)
Pavement Coatings, CO. Sacramento $65,945.70 $15,945.70
Talley Oil, Inc. Madera $152,069.94 $105,988.14
WHEREAS, staff recommends that the City Council award the contract for the 2019
Pavement Crack Sealing Project to Graham Contractors, Inc., of San Jose, in the amount of
$46,082.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award
the contract for the 2019 Pavement Crack Sealing Project to Graham Contractors, Inc., of
San Jose, California, in the amount of $46,082; and
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute the
contract; and
BE IT FURTHER RESOLVED, pursuant to Section 6.3q of the City Council Protocol
Manual (adopted 11/6/19, Resolution No. 2019-223), the City Attorney is hereby authorized to
make minor revisions to the above -referenced document(s) that do not alter the compensation
or term, and to make clerical corrections as necessary.
Dated: January 15, 2020
I hereby certify that Resolution No. 2020-03 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held January 15, 2020 by the following vote:
AYES: COUNCIL MEMBERS —
NOES: COUNCIL MEMBERS —
ABSENT: COUNCIL MEMBERS —
Chandler, Johnson, Nakanishi, and
Mayor Kuehne
None
Mounce
ABSTAIN: COUNCIL MEMBERS — None r
PAMELA M. FARRIS
Assistant City Clerk
2020-03