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Home My WebLink AboutAgenda Report - December 18, 2019 C-29c-nAGENDA ITEN'I Crrv or Lour Couxcrr-, CovrMUNrcATroN AGENDA TITLE:Set Public Hearing for January 15,2020, to Consider Adopting Resolution Authorizing City Manager to Execute Energy Service Agreement with Schneider Electric Buildings Americas, lnc., of Carrollton, Texas for Conceptual Development (Phase 1) and Design Development (Phase 2)for Replacement of Aeration Blowers and Diffusers at White Slough Water Pollution Control Facility ($225,000), in Accordance with California Government Code Section 4217 MEETING DATE:December 18,2019 Public Works DirectorPREPARED BY: RECOMMENDED ACTION: Set public hearing for January 15,2020, to consider adopting resolution authorizing City Manager to execute Energy Service Agreement with Schneider Electric Buildings Americas, lnc., of Carrollton, Texas for conceptual development (Phase 1) and design development (Phase 2) tor replacement of aeration blowers and diffusers at White Slough Water Pollution Control Facility, in the amount of $225,000, in Accordance with California Government Code Section 4217. BACKGROUND INFORMATION: The State of California allows public agencies to enter into energy service contracts with an Energy Service Company (ESCO) if the governing body finds the proposed project will provide energy savings over its service life. Schneider Electric Buildings Americas, lnc. is one of several ESCO's that operate in the State of California. The benefits to the public agency of entering into an ESCO agreement include project delivery efficiencies, diverting project risk, a fixed project construction price, and project performance guarantee with respect to energy savings. Since this is the first ESCO contract being recommended for Council approval, Staff has been deliberate in choosing the appropriate size and type.of energy savings project where the ESCO project delivery method will prove most beneficial to the City. The Aeration Blowers and Diffusers Replacement Project is a relatively simple project that fits this criteria. This project and a brief overview of the ESCO process was presented to Council, along with the White Slough Water Pollution Control Facility Update, at the June 25, 2019 shirtsleeve meeting. There are currently four, 3S0-horsepower, constant speed aeration blowers to supply dissolved oxygen for the six aeration basins at the White Slough Water Pollution Control Facility (WSWPCF). Since the aeration demand (dissolved oxygen dosage) varies as flow conditions change, the existing constant- speed blowers utilize inlet throttling valves to pace the aeration demand by restricting airflow during times when aeration demand is less. The blower replacement element of this project is intended to replace two of the four existing constant- speed aeration blowers with variable speed blowers. The variable speed blowers will be used in concert with the existing blowers to pace the aeration demand by either speeding up, or slowing down, as demand varies. This operational method is much more energy efficient than using inlet throttling valves to restrict the air being delivered by the constant speed blowers. TM APPROVED K:\WP\COUNCIL\201 9\CC_WSWPCF_esco_blower project.doc 12t9t2019 Set Public Hearing for January 15,2020, to Consider Adopting Resolution Authorizing C¡ty Manager to Execute Energy Service Agreement Bu¡ldings Americas, lnc., of Carrollton, Texas for Conceptual Development (Phase 1) and Design Development (Phase 2) for Replacement Diffusers atWhite Slough Water Pollution Control Facility ($225,000), in Accordance with California Government Code Section 4217 December 18, 2019 Page2 with Schneider Electric of Aeration Blowers and The aeration diffuser system is designed to evenly distribute the air provided by the blowers across the area of each of the six aeration basins. The current membrane panel style diffusers were installed in 2003 and 20OT. The panel membranes and associated air delivery piping network are aging and have proven to require extensive maintenance. Due to the size of the panels, maintenance staff must rent a crane to perform panel replacements. This project will consider replacing the membrane panel style diffusers with a membrane disc style diffuser. Membrane discs are much more cost effective to maintain; and safer because a crane is no longer needed to remove and replace the large panels. lnitial assessments find the replacement blowers and diffusers will save the City's wastewater utility an estimated $250,000 per year in energy costs, while providing more accurate aeration dosage control. The not-to-exceed agreement price of $225,000 is being set aside to cover the costs of the Conceptual Development (Phase 1) and Design Development (Phase 2) of a three-phase ESCO agreement, if the Construction Phase (Phase 3) is not implemented. The Construction Phase (Phase 3) will only take place if the City is satisfied with the work performed on Phases 1 and 2 and the construction price proposal and performance guarantee is deemed satisfactory. lf Phase 3 is implemented, the $225,000 costs for Phases 1 and 2 will be deferred and included as part of the construction price proposal and performance guarantee. Council will ultimately consider award of the Construction Phase based on Staff recommendation. Under normal procedures, a public hearing is not conducted to authorize the City Manager to execute design and construction agreements; however, California Government Code Section 4217 requires public agencies to conduct a public hearing to execute energy service agreements with an ESCO. Staff recommends setting public hearing for January 15,2020, to consider adopting resolution authorizing City Manager to execute Energy Service Agreement with Schneider Electric Buildings Americas, lnc., of Carrollton, Texas for conceptual development (Phase 1) and design development (Phase 2) for replacement of aeration blowers and diffusers at White Slough Water Pollution Control Facility, in the amount of $225,000, in Accordance with California Government Code Section 4217. FISCAL IMPACT The replacement of aeration system blowers and diffusers at WSWPCF will save the Wastewater Utility an estimated $250,000 per year. This savings will be utilized to minimize future rate adjustments. This project will not impact the General Fund. FUNDING AVAILABLE: Wastewater Capital (53199000.77020) - $225,000 Q"u )8, Andrew Keys Deputy City Manager/lnternal Services Director Charles E. Swim ,Jr cEs/cES/tdb Attachment K:\WP\CO U NC lL\20 I 9\CC-WSWPCF_esco_blower pro¡ect.doc Public Works Director 12t9t2019 Pleøse immediøtely conJirm receípt of this "fux by cølling 333-6702 CITY OF LODI P. O. BOX 3006 LODI, CALIFORNIA 95241^1910 ADVERTISING INSTRUCTIONS NOTICE OF PUBLIC HEARING TO CONSIDER ADOPTING RESOLUTION AUTHORIZING CITY MANAGER TO EXECUTE ENERGY SERVICE AGREEMENT WITH SCHNEIDER ELECTRIC BUILDINGS AMERICAS, INC., OF CARROLLTON, TEXAS, FOR CONCEPTUAL DEVELOPMENT (PHASE f ) AND DEStcN DEVELOPMENT (PHASE 2) FOR REPLACEMENT OF AERATION BLOWERS AND DIFFUSERS AT WHITE SLOUGH WATER POLLUTION CONTROL FAC¡LITY IN ACCORDANGE WITH CALIFORN¡A GOVERNMENT CODE SECTION 4217 PUBLISH DATE: SATURDAY, DECEMBER 2l ,2019 SUBJEGT: LEGAL AD TEAR SHEETS WANTED: One (I) please SEND AFFIDAVIT AND BILL TO: LNS AGCT. #5tOOl52 DATED THURSDAY, DECEMBER 19, 2019 ORDERED BY:PAMELA M. FARRIS ASSISTANT CITY CLERK PAMELA M, FARRIS ASSISTANT CITY CLERK PAMELA M. FARRIS, ASSISTANT CITY CLERK City of Lodi P.O. Box 3006 Lodi, CA 95241-1910 KAYLEE CLAYTON ADMINISTRATIVE CLERK forms\advins.doc e r - Copy to FileVerify Appearance of this Legal in the Emailed to the Sentinelat legals@lodinews.com at on -(pages) DEC o N OF POSTING NOTICE OF PUBLIC HEARING TO CONSIDER ADOPTING RESOLUTION AUTHORIZING CITY MANAGER TO EXECUTE ENERGY SERVICE AGREEMENT WITH SCHNEIDER ELECTRIC BUILDINGS AMERICAS, INC., oF GARROLLTON, TEXAS, FOR CONCEPTUAL DEVELOPMENT (PHASE 1) AND DESIGN DEVELOPMENT (PHASE 2) FOR REPLACEMENT OF AERATION BLOWERS AND DIFFUSERS AT WHITE SLOUGH WATER POLLUTION CONTROL FACILITY IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 42I7 On Thursday, December 19, 2019, in the City of Lodi, San Joaquin County, California, a Notice of Public Hearing to consider resolution authorizing City Manager to execute Energy Service Agreement with Schneider Electric Buildings Ameiicas, lnc., of Carrollton, Texas, for conceptual development (Phase 1) and design development (Phase 2) lor replacement of aeration blowers and diffusers at White Slough Water Pollution Control Facility in accordance with California Government Code Section 4217 (attached and marked as Exhibit A) was posted at the following locations: Lodi City Clerk's Office Lodi City Hall Lobby Lodi Carnegie Forum Worknet Office I declare under penalty of perjury that the foregoing is true and correct Executed on December 19, 2019, at Lodi, California. ORDERED BY: PAMELA M. FARRIS ASSISTANT CITY CLERK PAMELA M. FARRIS ASSISTANT CITY CLERK KAYLEE CLAYTON ADMINISTRATIVE CLERK N :\Administration\CLERK\Publ ic Hearings\AFFADAVITS\DECPOSTpW2. doc CITY OF LODI Carnegie Forum 305 West Pine Street, Lodi NOTICE OF PUBLIC HEARING January 15,2020 7:00 p.m. Date: Time: For information regarding this notice please contact: Jennifer M. Ferraiolo City Clerk Telephone: (209) 333-6702 Eltþ4fiffi[T A NOTIGE OF PUBLIC HEARING NorlcE ls HEREBY GIVEN that on wednesday, January 1s, zozo, at the hour of 7:00 p.m., or as soon thereafter as the matter may be heard, the City Council will conduct a public hearing at the Carnegie Forum, 305 West Pine Street, Lodi, to consider: a) Resolution authorizing c¡ty Manager to execute Energyservice Agreement w¡th schneider Erectric Buildings Americas, lnc., of Carrollton, Texas, for conceptual development (Phase 1) and design deveropment (phase 2) for replacement of aeration blowers and diffusers at White Slough Water Pollution Control Facility in accordance with Galiforn-ia Government Code Section 4217. lnformation regarding this item may be obtained in the Public Works Department, 221 West Pine Street, Lodi, (209) 333-6706. All interested persons are invited to present their views and comments on this matter. Written statements may be filed with the Cíty Clerk, City Hall, 221 West Pine Street, 2ndFloor, Lodi, gS24O, at äny time prior to the hearing scheduled herein, and oral statements may be made at said hearing. ' lf you chállenge the subject matter in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in thiJnotiðe or in written correspondence delivered to the City Clerk, 221 West Pine Street, at or prior to the close of the public hearing. By Order of the Lodi City Council: A--,*/^W. Pamela M. Farris Assistant City Clerk Dated: December18,2019 Approved as to form: J City Attorney AVISO: Para obtener ayuda interpretativa con esta noticia, por favor llame a la oficina de la Secretaria Municipal, a las (209) 333-6702, ich CLÊRt(\PUBHEAR\NOTICES\NOT_PW.doc 12t,tst19