HomeMy WebLinkAboutAgenda Report - December 18, 2019 C-19AGENDA ITEM c-n
Crrv or Lonr
Couxcrr, CovrMUNrcATroN
TM
AGENDA TITLE:
MEETING DATE: December 18,2019
PREPARED BY: Public Works Director
Adopt Resolution Authorizing City Manager to Execute Amendment No. 3 to
Professional Services Agreement with Carollo Engineers, lnc., of Walnut Creek, for
Wastewater Operation and Maintenance Assistance Services ($200,000)
RECOMMENDED ACTION Adopt resolution authorizing City Manager to execute Amendment No
3 to Professional Services Agreement with Carollo Engineers, lnc., of
Walnut Creek, for wastewater operation and maintenance assistance
services, in the amount of $200,000.
BACKGROUND INFORMATION: On March 1,2018, the City entered into a Professional Services
Agreement with Carollo Engineers, lnc. for wastewater operation and
maintenance assistance services that included operational oversight
by a properly licensed Wastewater Treatment Plant Operator, regulatory permit compliance and reporting
certification, and assistance in the recruiting process to replace the Wastewater Superintendent who retired
in March 2018. The original term of the agreement was for one year, with a not-to-exceed amount of
$19,500. Services were originally anticipated to be on a very parttime basis. ln response to an
unsuccessful recruitment for the Wastewater Superintendent, Amendment No. 1 was executed on June 14,
2018, adding $70,000 to the agreement, for a total not-to-exceed amount of $89,500 within the existing
scope of services. On December 19,2018, Council authorized Amendment No. 2 to the Professional
Services Agreement extending the term of the agreement through December 31, 2019 and adding $120,000
to the agreement, for a total not-to-exceed amount of $209,500.
Experienced Wastewater Treatment Plant Operators remain exceedingly difficult to find and the ongoing
recruitment process to replace the Wastewater Plant Superintendent continues to be unsuccessful. Staff is
working with Human Resources to evaluate and adjust the Superintendent salary in order to be more
competitive. This is necessary in order to attract highly qualified candidates for this critical leadership
position.
lf approved, Amendment No. 3 will provide the funding necessary for continued White Slough Water
Pollution Control Facility (WSWPCF) operational support and assistance, until the City is able to hire an
experienced applicant to fill the crucial Superintendent and Laboratory Supervisor positions. Support will
also be needed during the new employee transition periods for both positions. This amendment will also
extend the term of the agreement through December 31,2020.
Staff recommends authorizing City Manager to execute Amendment No. 3 to Professional Services
Agreement with Carollo Engineers, lnc., of Walnut Creek, for wastewater operation and maintenance
assistance services, in the amount of $200,000, for a total not-to-exceed amount of $409,500, over the
extended term of the agreement.
APPROVED:
K:\WP\COUNCIL\2019\CC Carollo Amend 3.doc
ity Manager
12t3t2019
Adopt Resolution Authorizing City Manager to Execute Amendment No. 3 to Professional Services Agreement with Carollo Engineers, lnc., of Walnut Creek, for
Wastewater Operat¡on and Ma¡ntenance Assistance Services ($200,000)
December 18,2019
Page2
FISCAL IMPACT As required by California State law, WSWPCF is required to have a properly
licensed Wastewater Treatment Plant Operator. Failure to do so could result
in fines and penalties. This project will not impact the General Fund.
FUNDING AVAILABLE: WSWPCF Operations (53053003.72450) - $200,000
Andrew Keys
Deputy City Manager/lnternal Services Director
Charles E. Swim Jr
Public Works Director
cEs/cEs/tdb
Attachment
K:\WP\COUNCIL\20 1 9\CC Carollo Amend 3.doc 12t3t2019