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HomeMy WebLinkAboutAgenda Report - December 18, 2019 C-05AGENDA ITEM c-5 Crrv op Lopr CouwcrL CowrwruNrcATroN IM AGENDA TITLE:Adopt Resolution Rejecting Lowest Bid and Awarding Contract for Well 3R Rehabilitation Project toZim lndustries, lnc., of Fresno ($167,450), Authorizing City Manager to Execute Change Orders ($30,000), and Appropriating Funds ($250,450) MEETING DATE: December 18, 2019 PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt resolution rejecting lowest bid and awarding contract for Well 3R Rehabilitation Project to Zim lndustries, lnc., of Fresno, in the orders in an amount not to exceed ,.ilii'"iJl3í;33Î;iii,äi:Tfiilåyå:äi:l"r;ä?iiichanse BACKGROUND INFORMATION: Well 3R is located at 144 South Rose Street (southwest corner of Hutchins Street Square site) and was constructed in 1993 (as shown on Exhibit A). The well has a submersible pump and motor and produces about 850 gallons per minute of ground water into the City's municipal water system. This water well is used to supplement peak-hour water demand and fire flow capacity in the downtown area. This project includes mechanical and chemical removal of the encrustation present on the well casing, removing the debris from the bottom of the well, furnishing and installing new pump equipment to restore production, and other incidental and related work, all as shown on the plans and specifications for the project. The existing submersible pump and mercury sealed motor removal is not part of this project scope. This work requires a contractor specialized in mercury sealed pump and motor removal and proper motor disposal. Staff is requesting approval for a service purchase order for this specialized work by separate Council action. Plans and specifications for this project were approved on October 2,2019. The City received the following four bids for this project on October 30, 2019: Above/(Below)Bidder Location Bid Engineer's Estimate Engineer's Estimate $168,750.00 Nor-Cal Pump & Well Drilling, lnc.* Yuba City $147,370.00 ($21,380.00) Zim lndustries Fresno $167,450.00 ($ 1,300.00) Howk Systems Modesto $169,824.00 $ 1,074.00 Maggiora Bros. Drilling lnc. Watsonville $204,260.00 $35,510.00 *Non-Responsive - Did not Submit Receipt of Addendum No. 1 The apparent low bidder, Nor-Cal Pump & Well Drilling, lnc., did not submit the required Receipt of Addendum No. 1 with the bid and was deemed non-responsive. APPROVED: K:\WP\PROJECTS\WATER\Well 3R\Well RehaÞ Project\CAward.doc , City Manager 1214t2019 Adopt Resolution Rejecting Lowest Bid and Awarding Contract forWell 3R Rehabilitation Project to Zim lndustries, Inc., of Fresno ($167,450), Authorizing City Manager to Execute Change Orders ($30,000), and Appropriating Funds ($250,450) December 18, 2019 Page 2 The requested appropriation ($250,450) will include this contract for the well rehabilitation, a separate service purchase order for the pump and motor removal and disposal (by separate Council action), and funding for staff time and project contingencies. Staff recommends rejecting lowest bid and awarding contract for Well 3R Rehabilitation Project to Zim lndustries, lnc., of Fresno, in the amount,of $167,450, authorizing City Manager to execute change , orders in an amount not to exceed $30,000, and appropriating funds in the amount of $250,450. FISCAL IMPAGT: This project will reduce the long term maintenance cost of the water well and enhance water system production capacity. This project will not impact the General Fund. FUNDING AVAILABLE:Req uested Appropriation : Water Capital (5619900077020) - $250,450 drew Keys Deputy City Manager/lnternal Services Director ch Swim ey ,Jr Public Works Director Prepared by Lyman Chang, City Engineer/Deputy PublicWorks Director cES/LC/tdb Attachments Cc: Utilities Superintendent Zim lndustries, lnc. Nor-Cal Pump & Well Drilling, lnc. Rebecca Areida-Yadav/Management Analyst K:\WP\PROJECTS\WATER\Well 3R\Well Rehab Project\CAward.doc 121412019 WEL L 3R SITE HUTCHINS STREET SQUARE LeeAv.Hutchins St.Crescent Av.Walnut St. Oak St.California St.California St.Oak St. Walnut St. Lodi Av.Crescent Av.Rose St.Esri, HERE, Garmin, © OpenStreetMap contributors, and the GIS usercommunity, Source: Esri, DigitalGlobe, GeoEye, i-cubed, USDA, USGS,AEX, Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS UserCommunity µEXHIBIT AWELL 3R REHABILITATION PROJECT 1 inch = 200 feetPath: K:\WP\PROJECTS\WATER\Well 3R\Well Rehab Proejct\Vicinity Map.mxd Project #PWWA‐0070 Section I Project Length Priority Normal Section II Expenditure Prior Years FY 18/19 Budget FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 Future Yrs Total Contracts N/A 197,450$ N/A 197,450$ Contracts 33,000$ 33,000$ Internal Staff N/A 20,000$ N/A 20,000$ N/A N/A -$ Total Capital Costs N/A -$ 250,450$ -$ -$ -$ -$ N/A 250,450$ Section III Funding Source(s) Prior Years FY 18/19 Budget FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 Future Yrs Total 561 - Water Capital Outlay N/A 250,450$ N/A 250,450$ N/A N/A -$ N/A N/A N/A -$ Total Project Financing N/A -$ 250,450$ -$ -$ -$ -$ N/A 250,450$ Section IV Operating Cost or (savings) Prior Years FY 18/19 Budget FY19/20 FY20/21 FY21/22 FY22/23 FY23/24 Future Yrs Total Personnel -$ Other Operating Costs -$ Total Operating Impact -$ -$ -$ -$ -$ -$ -$ -$ -$ Capital Improvement Program  2019 ‐ 2020 Maintenance Project Title:Well No. 3R Rehabilitation Project Description 07/19 to 4/20 Funding Sources/Methods of Financing Operating Budget Impact This project provides funding to rehabilitate the City's municipal Well No. 3R located at 144 South Rose Street. This rehabilitation will include video footage of well casing, mechanical or chemical cleaning of the casing, and replacement of well pump and motor. Justification/factor driving project This project is needed due to the service life of this well site and the critical nature of this facility. Well maintenance and replacement of end of life pump and motor equipment is essential to maximize efficiency, and minimize energy costs through optimal well performance. Additional Information There will be two contract for this project. Contract 1 is to clean and rehab the well. Contract 2 is to remove and dispose of the pump and mecury sealed motor. Estimated Project Costs