HomeMy WebLinkAboutAgenda Report - December 4, 2019 C-04c-4AGENDA ITEM
Crry or Lour
CouNcIr-, CovIMUNICATIoN
AGENDA TITLE:Adopt Resolution Authorizing City Manager to Execute Change Order No. 1 with
West Coast Arborists, lnc. of Stockton for Power Line Clearing and Vegetation
Management ($655,087), and Appropriating Funds ($655,087)
MEETING DATE: December 4,2019
PREPARED BY: Electric Utility Director
RECOMMENDED AGTION: Adopt resolution authorizing City Manager to execute Change Order
No. 1 with West Coast Arborists, lnc. of Stockton for power line clearing
and vegetation management, in an amount not to exceed $655,087,
and appropriating funds in an amount not to exceed $655,087.
BACKGROUND INFORMATION: On July 19,2017, the City Council awarded a multi-year contract for
power line clearing and vegetation management services to Utility
Tree Service, lnc. (UTS) in the amount of $750,000 annually.
The City and UTS were unable to reach agreement on final contract terms and conditions; thus, the
contract was subsequently awarded to the next lowest bidder - West Coast Arborists, lnc. (WCA). WCA
has been performing well for the City and Lodi Electric Utility (LEU) continues to receive positive
feedback regarding their completed work. However, because of the delay associated with the time
between when negotiations terminated with UTS and the time a final contract was executed with WCA,
there was a backlog of vegetation management needs that required attention once WCA was issued a
notice to proceed. As a result, approximately $658,000 remained unspent on said activities.
The City is exhausting the annual estimate of expenditures sooner than anticipated with seven months
remaining on the current contract. Pursuant to State of California General Order 95, LEU must routinely
patrol, clear and remove vegetation that encroaches into its overhead power lines. ln addition, as part of
the recently adopted Wildfire Mitigation Plan required under Senate B¡ll 901, LEU is committed to
meeting or exceeding the minimum industry standard vegetation management practices as it relates to
clearing vegetation from power lines. LEU is also committed to responding to customer-initiated requests
within 48 hours; requests which have increased in number over the past year with concerns surrounding
wildfire activities throughout the State.
Therefore, staff recommends authorizing the City Manager to execute Change Order No. 1 for additional
power line clearing and vegetation management services in an amount not to exceed $655,087, and
appropriating funds in an amount not to exceed $655,087. This additionalwork, if approved, will add
extra crews to help address the previous noted backlog through June 30, 20i9.
Vegetation management costs in the amount of 9750,000 are budgeted
annually in account 50064500.72499. Additionalwork, as noted above, will
help reduce expenses associated with costly outages and/or repairs and is
offset by the prior unspent funds.
n
TM
FISCAL IMPACT
APPROVED:
uer, City Manager
Adopt Resolution Authorizing C¡ty Manager to Execute Change Order No. 1 with West Coast Arborists, lnc. of Stockton for Power line Clearing and Vegetation
Management ($655,087), and Appropriating Funds ($655,087)
December 4, 2019
Page2
FUNDING AVAILABLE:Appropriation requested from Fund 500 to 50064500.72499
in the amount of $655,087.
rew Keys
Deputy City
Prepared by: Tim Combs, Electric Utility Superintendent
JB/TC/MP/nb
nternal Services Director
mer
c Utility Director
WEST COAST ARBORISTS, INC.
3625 E. Stevenson Avenue ٠ Stockton, CA 95205
209.547.0297 Phone ٠ 209.547.0385 Fax ٠ WCAINC.COM
PROFORMA
#57945
PROFORMA FOR TREE MAINTENANCE SERVICESPROFORMA FOR TREE MAINTENANCE SERVICES
CUSTOMER INFORMATION
Main Contact Billing Contact
ROY DODGION ROY DODGION
CITY OF LODI - ELECTRIC UTILITY CITY OF LODI - ELECTRIC UTILITY
1331 SOUTH HAM LANE 1331 SOUTH HAM LANE
LODI, CA 95242 LODI, CA 95242
(209)333-6800X2522 ٠ RDODGION@LODI.GOV (209)333-6800X2522 ٠ RDODGION@LODI.GOV
Inventory Needed Link Funds to Job #Purchase Order # DIR Project ID #
Yes 49182
JOB LOCATION
City of Lodi
SCOPE OF WORK
Estimate of extra funding needed for 3 crews and 2 supervisor/patrolmen for remainder of fiscal year
QTY DESCRIPTION U/M UNIT PRICE TOTAL
4690 Aerial Crew Hour $89.00 $417,410.00
7780 Foreman/Supervisor Man Hour $89.00 $692,420.00
1 Minus current budget Lump Sum ($454,743.00) ($454,743.00)
GRAND TOTAL:$655,087.00
COMMENTS
All work will be completed in accordance with ANSI A300 standards. Price reflects payment of prevailing wage rates under the wage determination: Tree
Maintenance Laborer, and report of certified payroll to the Department of Industrial Relations as applicable in accordance with state labor laws.
CA Contractors License 366764 Federal Tax ID: 95-3250682 CA DIR Registration 1000000956
CAL HAUPT AREA MANAGER 11/13/19
ESTIMATED BY TITLE DATE
ACCEPTED BY TITLE DATE
Page 1 of 1Proposal Report
Exhibit A