HomeMy WebLinkAboutAgenda Report - November 20, 2019 C-21AGENDA ITEM C-zl
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AGENDA TITLE
MEETING DATE
PREPARED BY:
Adopt Resolution Authorizing City Manager to Execute Amendment No. 5 to the
Professional Services Agreement with Lyons Security Services, lnc., of
Sacramento, CA for Security Services at the City Hall Complex (Contract Not to
Exceed $130,000 for Fiscal Year 2020) and Appropriating Funds ($40,000)
November 6, 2019
Deputy City Manager
RECOMMENDED ACTION Adopt resolution authorizing the City Manager to execute
Amendment No. 5 to the professional services agreement with
Lyons Security Services, lnc., of Sacramento, CA, for security
services at the City Hall Complex (Contract not to exceed $130,000
for Fiscal Year 2020) and appropriating funds ($40,000)
BACKGROUND INFORMATION: The City Hall Complex comprises Carnegie Forum, City Hall, Fire
Station One, and the Finance, Parks, Recreation and Cultural
Services, and Fire Administration Buildings. These buildings serve
as the public's primary point for City services, including nearly 40,000 customers coming to make
payment of some type for City services such as utilities, business licenses, and parking, building or fire
permits. Carnegie Forum is the home of the City of Lodi City Council and hosts many other public
meetings to conduct City business.
As with many areas within the City, the City Hall Complex has experienced an increase in criminal and
other nuisance activity bringing significant cleanup obligations, including human waste, drug
paraphernalia and a general unsightly appearance for citizens wishing to conduct business or participate
in public meetings. Similar issues occur near Lodi Public Library.
As a facility serving the public, Lodi City Hall must be accessible during business hours to serve all
residents. As such, physical security options are limited, expensive and may discourage public access.
By contracting for security servlces on the campus, the City can provide a threat deterrent in efforts to
ensure City Hall customers feel safe when transacting necessary business with the City.
ln September 2015, the City entered into a professional services agreement with Lyons Security, lnc. to
provide security services near Hutchins Street Square. The agreement was amended in 2017 and 2018
to change the rate paid to Security Officers as a response to difficulty hiring guards at the original
contract rate. The 2018 amendment also added services to the Library. ln August 2019, the contract was
amended a fourth time to update the rate in response to the increased rising minimum wage as well as to
extend the services through August 2020.
Throughout the term of the contract, Lyons security officers have been professional and responsive. The
service at the library has had a tremendous impact in limiting the negative impact of nuisance behavior
APPROVED
Manager
on City facilities, including reducing restroom vandalism and clutter being brought into the library. The
security presence at Hutchins Street Square events has assured the public the City values safety at
events. Lyons has indicated that by adding hours at the City Hall Complex it will be easier to hire guards
for Lodi given that the City would be requesting more consistent hours allowing for placement of full time
guards, as opposed to piecing together multiple part time positions. Service at City Hallwill include
service 30 minutes before and after business hours as well as 30 minutes before the start and estimated
end time for City Council meetings. Given the satisfactory performance of Lyons and efficiencies gained
by using one security firm for all City needs, staff recommends entering into this Fifth Amendment to the
contract with Lyons.
FISCAL IMPACT:Additional services for the City Hall Complex will total approximately
$60,000 annually. Additional Services at the Library are anticipated
to be less than $5,000 annually. There is no fiscal impact to the
Hutchins Street Square Services from this item. The Fiscal Year
2O19l20lmpact is anticipated to be $40,000.
FUNDING Library services will be absorbed within existing budget
appropriations. Additional appropriations are necessary for the City
Hall Complex services as follows:
56052001-72499 Water $ 3,987
56053001-72499 Wastewater $ 3,987
27080000-72499 Community Development $ 239
10020203-72499 General Fund - Fire ; 159
10020203-72499 General Fund Revenue $ 3,s64
50060001-72499 Electric Utilitv $28,265
TOTAL ;40,000
Andrew Keys
Deputy City Manager