HomeMy WebLinkAboutAgenda Report - November 20, 2019 C-09AGENDA ITE]UI c-q
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AGENDA TITLE:
|VIEETING DATE: November 20,2019
PREPARED BY: Public Works Director
Accept Improvements Under Contract lor 2Q1812019 Pavement Resurfacing Project
and Adopt Resolution Authorizing City Manager to Execute Change Order No. 2
($7,++o¡
RECOMMENDED ACT¡ON Accept improvements under contract Íor 201812019 Pavement
Resurfacing Project and adopt resolution authorizing City Manager
to execute Change Order No. 2, in the amount of $7,440.
BACKGROUND IN FORMATION This project included the application of approximately 52,000
square yards of rubberized asphalt cape seal and 190,000 square
yards of fiberized slurry seal. The pro¡ect limits are shown on
Exhibit A.
The contract was awarded to American Paving Systems, lnc., of Modesto, in the amount of $577,550, on
June 19, 2019. At that same meeting, Council authorized the City Manager to execute change orders in
an amount not to exceed 9422,450, for a total not to exceed contract price of $1,000,000. This
authorization was made in order to take advantage of very competitive unit bid prices and maximizing the
use of Road Repair and Accountability Act of 2017, Senate B¡ll 1 (SB 1), funding for the fiscal year. Staff
negotiated with the contractor to add 61 additional street segments and the Library parking lot for an
additional $421,820, as reflected in Change Order No. 1 , for a revised contract price of $999,370. The
library parking lot resurfacing cost ($2,905) was paid for using Library funds exclusively.
All work was completed in substantial conformance with the plans and specifications approved by City
Council and prior to the October 22,2019 contract completion date. There is a minor, additional increase
in cost because the street area to be resurfaced was calculated based on the City's Geographic
lnformation System (GlS). This calculation turned out to be short of the actual area by approximately
7,050 square yards. The increase in street area cost ($12,265), combined with a credit associated with
the actual quantity of pavement repairs ($4,825), equates to an additional amount of $7,440, that is
included for approval in Change Order No. 2. By adding 97,440 to the revised contract price of
$999,370, the final contract price becomes $1,006,810.
Following acceptance by the City Council, as required by law, the City Engineer will file a Notice of
Completion with the County Recorder's office. The notice serves to notify vendors and subcontractors
that the project is complete and begins their 30-day period to file a stop notice requiring the City to
withhold payments from the prime contractor in the event of a payment dispute.
Staff recommends accepting improvements under contract for 201812019 Pavement Resurfacing Project
and authorizing City Manager to execute Change Order No. 2, in the amount o197,440.
APPROVEO.
K:\WP\PRoJECTs\sTREETs\2ol9PaVement*",un"",nn'.offiuer,CityManager 111512019
Accept lmprovements Under ContÊci.lol 201812019 Pavement Resurfac¡ng Project and Adopt Resolution Authorizing City Manager to Execute Change Order No. 2
($7,440)
November 20, 2019
Page 2
FISCAL IIUIPACT By investing in the appropriate maintenance projects, significant capital
dollars will be saved by extending the useful life of the pavement and
foreg oing m ore costly pavement reconstruction.
FUNDING AVAILABLE: This project was funded by Senate Bill 1, Gas Tax, and Library funds
;
Senate Bill 1 Gas Tax (30499000.77020): $7,440
Andrew Keys
Deputy City Manager/lnternal Services Director
Charles E. Swi ,Jr
Public Works Director
Prepared by Sean Nathan, Senior Civil Engineer
cEs/sN/tdb
Attachments
KIWP\PROJECTS\WATER\Well 24\Well Rehab Project\CAccept.doc 111512019
Ham Ln.Lodi Ave.
Turner Rd.Hutchins St.Mills Ave.Vine St.
Pine St.
Lockeford St.Church St.Elm St.Lower Sacramento Rd.Wightmon Dr.Westwind Dr.Elm St.
Park West Dr.
Douglas Fir Dr.
Orchard Dr.
Bayberry Dr.
W h i t e O a k W y .
Tejon St.Sweetwood Dr.
F e r n w o o d D r .Loma Dr.Pacific Av.Howard St.Cross St.Holly Dr.Li
br
ar
yWestwood Av.Locust St.
Lake St.
Colette St.James St.Ger
ar
d Dr
.
Applew
ood Dr.Paradise Dr.
EXHIBIT APROJECT LOCATIONS
Legend
Additional Cape
Additional Slurry
Contract Slurry
Contract Cape
µ0 0.50.25
Miles
CITY OF LODI
PROPOSED CHANGE ORDER
PROJECT :
CONTRACTOR:PCO No.:
RFI No.:
ARCHITECT/ENGINEER:FI No.:
Item Qty Unit Unit Price
1 0 LS 84,000$
2 -1,532 SF 3.15$
3 0 SY 3.80$
4 7,049 SY 1.74$
5 0 LS 59,250$
Change Order Total:
Request, Proposal, Recommendation And Approval
Requesting Official:SN Request Date: 10/14/2019 Schedule Impact: 0 Days
Contractor Proposal Date:N/A Add Amount: 12,265.26$ Deduct Amount
Reason For Change:Account:
ORIGINAL CONTRACT: 577,550.00$
PREVIOUS ADDS (Including Extensions): 421,820.00$
Contractor Date PREVIOUS DEDUCTS: -$
THIS CHANGE ORDER:7,439.46$
Deputy Public Works Director Date
TOTAL CONTRACT AMOUNT
INCLUDING ALL CHANGE ORDERS:
Public Works Director Date CONTRACT TIME ADJUSTMENT 0 DAYS
ORIGINAL COMPLETION DATE:10/22/2019
City Manager Date ADJUSTED CONTRACT
COMPLETION DATE:
4,825.80$
Adjustments for actual quantity used 30499000.77020
10/22/2019
N/A
N/A
N/A
Brief Description Of Work
Submit Proposal Within 15 Days Upon Receipt of This Request
CONTRACTOR AGREES TO FURNISH ALL LABOR AND MATERIALS AND PERFORM ALL WORK REQUIRED TO COMPLETE THE ABOVE
DESCRIBED WORK CHANGE IN ACCORDANCE WITH THE REQUIREMENTSFOR SIMILARWORK COVERED BY THE CONTRACT EXCEPT AS
OTHERWISE STIPULATED HEREIN FOR THE STATED CONSIDERATION. TO PERFORM THE CHANGES FOR THE AMOUNT INDICATED
WHICH INCLUDES ANY EXTENDED OR JOBSITE OVERHEAD, DISRUPTION, RIPPLE EFFECT AND OTHER IMPACT COSTS. NO WORK WILL
BE STARTED UNTIL THIS PROPOSAL IS ACCEPTED. IF THE CONTRACTOR DOES NOT SIGN ACCEPTANCE OF THIS ORDER, THE
CONTRACTOR SHOULD REFER TO SECTION 4-1.03A OF THE STANDARD SPECIFICATIONS REGARDING FILING A WRITTEN PROTEST
WITHIN THE SPECIFIED TIME.
1,006,809.46$
Striping
Total
-$
-$
CO No.:22019 Pavement Resurfacing Project
City of Lodi, Public Works
American Pavement Systems, Inc.
Rubberized Chip Seal
Pavement Repair (4,825.80)$
Due to minor variations in the contract quantities compared to the actual figures, the contract items need to be
increased/decreased as shown below:
Description
Mob., Traffic Control, and Const.
Notification
Fiberized Slurry Seal, Type II
7,439.46$
-$
12,265.26$
CO02.xlsx 10/14/2019