HomeMy WebLinkAboutAgenda Report - October 2, 2019 C-09AGENDA ITEM c-q
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AGENDA TITLE:
MEETING DATE: October 2,2019
PREPARED BY: Public Works Director
Adopt Resolution Authorizing City Manager to Execute Amendment No. 1 to
Professional Services Agreement with Overhead Door Company of Stockton, lnc.,
of Stockton, for Citywide Roll-Up Door Repair Services ($25,000)
RECOMMENDED AGTION:Adopt resolution authorizing City Manager to execute Amendment No.
1 to Professional Services Agreement with Overhead Door Company
of Stockton, Inc., of Stockton, for citywide roll-up door repair services,
in the amount of $25,000.
BACKGROUND INFORMATION: The City maintains numerous roll-up doors and automatic gates at
multiple City facilities with the majority of them located at the Police
Department and the Fire stations. An on-call agreement allows staff
to execute timely repair services, as needed, at various City facilities.
At the June 6, 2018 meeting, City Council approved a Professional Services Agreement with Overhead
Door Company for on-call, roll-up door repair services. The current Professional Services Agreement is
for an amount not to exceed $30,000, for a term of two years, with an option to renew for one additional
year.
Repairs and expense during the first year of the agreement have been higher than anticipated and it is
likely all funds will be exhausted before the initial two-year term expiration. To date, the City has spent
approximately $24,600, of the original $30,000 agreement amount, on various door repairs on City
facilities. lf approved, Amendment No. 1 would add $25,000 to the existing agreement, for a total not-to-
exceed amount of $55,000, over the original, two-year agreement.
Staff recommends authorizing City Manager to execute Amendment No. 1 to Professional Services
Agreement with Overhead Door Company of Stockton, Inc., of Stockton, for citywide roll-up door repair
services, in the amount of $25,000.
FISCAL IMPAGT:Ongoing maintenance and repairs may prevent costly door and gate
replacements. This project will have minimal impact to the General Fund
APPROVED
K:\WP\COUNCIL\2019\Citywide Roll Up Door Amend No. 1 .doc
City Manager
9124120'.t9
Adopt Resolution Authorizing City Manager to Execute Amendment No. 1 to Professional Services Agreement w¡th Overhead Door Company of Stockton, lnc., of
Stockton, for Cityw¡de Roll-Up Door Repair Serv¡ces ($25,000)
October 2, 2019
Page2
FUNDING AVAILABLE Funding is budgeted in the operating accounts associated with the location
of the repairs.
Andrew Keys
Deputy City Manager/l nternal Services Di rector
Charles E.mley Jr
Public Works Director
Prepared by Rebecca Areida-Yadav, Management Analyst
CES/RAY/tdb
Attachment
K:\WP\COUNCIL\201g\Cityw¡de Roll Up DoorAmend No. 1.doc 912412019