HomeMy WebLinkAboutAgenda Report - October 2, 2019 C-06AGENDA ITEM
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AGENDA TITLE:Adopt Resolution Authorizing City Manager to Waive the Bid Process and Execute
Professional Services Agreement with DoubleMap, lnc., of lndianapolis, lndiana,
for lntelligent Transportation System ($89,024), and Appropriating Funds ($89,024)
MEETING DATE: October 2,2019
PREPARED BY: Public Works Director
RECOTUIMENDED AGTION: Adopt resolution authorizing City Manager to waive the bid process
and execute Professional Services Agreement with DoubleMap,
Inc., of lndianapolis, Indiana, for lntelligent Transportation System,
in the amount of $89,024, and appropriating funds in the amount of $89,024.
BACKGROUND INFORMATION: ln January 2016, Council approved a contract with DoubleMap, lnc.
to design, install, and maintain a multi-component lntelligent
Transportation System (lTS) in 13 vehicles in the City's transit fleet.
The ITS project consisted of Automatic Vehicle Location (AVL), Automatic Stop Annunciation (ASA), and
Passenger lnformation Network (PlN). The AVL uses global positioning software to track the location of
transit buses in real-time and is the backbone for the ASA and PIN systems. The ASA utilizes the vehicle
public address systems to make automatic announcements of approaching bus stops to assist visually
impaired passengers and is a necessary element required for Americans with Disabilities compliance.
PIN provides real-time passenger information including predictions about arrival and departure times, and
real-time bus tracking. Collectively, the ITS systems have improved transit system reliability, on-time
performance, and customer service by providing access to accurate transit information.
With the delivery of the new Gillig trolley and five new Glaval cut-away vehicles, the Transit Division
recommends the purchase and installation of ITS systems for these new vehicles. The DoubleMap, lnc.
ITS system is the only ITS system compatible with the current system; therefore, standardization is
necessary for consistency with the remaining fleet.
Per Lodi Municipal Code, Section 3.20.070, Bidding, bidding shall be dispensed with when the
commodity can be obtained from only one vendor, due to (a) product standardization by resolution of the
city council, or (b) need for branded replacement parts or supplies for equipment of like brand.
The Professional Services Agreement, if approved, would provide for outfitting the new vehicles with the
DoubleMap, lnc. ITS system, including the equipment components, installation, and fíve years of annual
software hosting and subscriptions. The original term of the agreement is three years, with two optional
one-year extensions.
Staff recommends authorizing City Manager to waive the bid process and execute Professional Services
Agreement with DoubleMap, lnc., of lndianapolis, lndiana, for lntelligent Transportation System, in the
amount of $89,024, and appropriating funds in the amount of $89,024.
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APPROVED:
K:\Transit\Agenda Reports\Cc - DoubleMap Glavals.doc
nS , City Manager
912312019
Adopt Resolution Authorizing C¡ty Manager to Waive the Bid Process and Execute Professional Serv¡ces Agreement w¡th DoubleMap, lnc., of lnd¡anapolis, lndiana,
for lntelligent Transportation System ($89,024), and Appropr¡ating Funds ($89,024)
October 2, 2019
Page 2
FISCAL IMPAGT:This project does not impact the General Fund
Requested appropriation:
TDA (60199000.77020) - $89,024
FUNDING AVAILABLE
0^Å*Y,,û'
Andrew Keys
Deputy City Manager/lnternal Services Director
Charles E. Swimley,Jr
Public Works Director
CES/GUtdb
Attachment
cc:Transportation Manager
Fleet Manager
DoubleMap, lnc., Mr. llya Rekhter
K \Transit\Agenda Reports\Cc - DoubleMap Glavals.doc 9t23t2019