HomeMy WebLinkAboutAgenda Report - November 1, 2000 E-04CITY OF LODI COUNCIL COMMUNICATION
AGENDA TITLE: Adopt a Resolution Authorizing the Purchase of One Multi -Angle Camera and One Self -
Propelled Transporter for the Water/Wastewater Division from ELXSI dba CUES ($28,860)
MEETING DATE: November 1, 2000
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt a resolution to purchase the above equipment for the
Water/Wastewater Division of the Public Works Department from ELXSI dba CUES,
of Orlando, Florida, in the amount of $28,858.50.
BACKGROUND INFORMATION: The Water/Wastewater Division utilizes a main line camera and transporter in
troubleshooting customer sewer problems, TV-ing of new subdivision sewer
lines (storm and sanitary sewers) for acceptance by the City, and TV-ing
problem areas in the City's existing systems. The current eight-year-old main line
camera and the transporter were purchased in December 1992. The life expectancy at purchase, based on our
frequency of use, was anticipated to be eight years. Over the past three years, the existing equipment has
accumulated $6,582.23 in repair costs and created costly downtime during some critical projects. The existing camera
and transporter will be a backup system to minimize delays in the completion of future TV-ing projects and to help
prolong the life of the new camera and transporter. This purchase would be timely in preparation for the anticipated
replacement of aged sewers on the Eastside and in verifying corrective action taken in future projects.
ELXSI dba CUES was the low bidder at $23,058.50. CUES' bid was found to be insignificant compliance with the bid
specifications. CUES is the largest manufacturer of sewer TV equipment in the country. Staff has their assurance that
the CUES camera and transporter will operate on the current system and retain the ability to operate the existing
camera and transporter. The City will include the three optional equipment bids totaling $5,800.00 to optimize the
equipment. With the optional equipment, the total purchase price is $28,858.50. This is still the lower bid by $3,026.00.
Specifications for this equipment were approved on September 20, 2000. The City received the following two bids:
Bidder Location
Superintendent's Estimate
ELXSI dba CUES Orlando, Florida
WECO Industries, Inc. Vallejo, California
Bid Options Total
$ 31,420.00 NA $ 31,420.00
$ 23,058.50 $ 5,800 $ 28,858.50
$ 31,894.00 Included $ 31,894.00
FUNDING: Budgeted Fund: Sewer Funds $31,420.00
Project Estimate: $31,420.00
Bid Opening Date: October 4, 2000
Funding Available:y
Vicky McAthie, F ance Director
4u N�
Richard C. Prima, Jr.
Public Works Director
Prepared by Fran E. Forkas, Water/Wastewater Superintendent
RCP/FEF/dsg
cc: Randy Hays, City Attorney
Joel E. Harris, Purchasing Officer
Fran E. Forkas, Water/Wastewater Superintendent
Frank Beeler, Assistant Water/Wastewater Superintendent
APPROVED:
xon Flynn —= City Manager
C:lwindows\TEMP1CC03camera.doc 10/20/00
RESOLUTION NO. 2000-188
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE BID FOR ONE (1) MULTI -ANGLE
CAMERA AND ONE SELF-PROPELLED TRANSPORTER
FOR THE WATERNVASTEWATER DIVISION
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council, sealed bids were received and publicly opened on October 4,
2000, at 11:00 a.m., for One (1) Multi -Angle Camera and One Self -Propelled Transporter
for the Water/Wastewater Division, described in the specifications, therefore approved by
the City Council on September 20, 2000; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
Bidder/Location
Superintendent's Estimate
Bid Options
ELXSI dba CUES, Orlando, Florida $23,058.50 $ 5,800.00
WECO Industries, Inc., Vallejo, California $31,894.00 Included
Total
$31,420.00
$28,858.50
$31,894.00
WHEREAS, staff recommends award of the bid for One (1) Multi -Angle Camera
and One Self -Propelled Transporter for the Water/Wastewater Division to the low bidder,
ELXSI dba CUES of Orlando, Florida, in the amount of $28,860.00 which also includes
three optional equipment bids totaling $5,800.00.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of
the bid for One (1) Multi -Angle Camera and One Self -Propelled Transporter for the
Water/Wastewater Division be and the same is hereby awarded to the low bidder, ELXSI
dba CUES of Orlando, Florida, in the amount of $28,860.00 which also includes three
optional equipment bids totaling $5,800.00.
Dated: November 1, 2000
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I hereby certify that Resolution No. 2000-188 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held November 1, 2000, by the following
vote:
AYES: COUNCIL MEMBERS — Hitchcock, Land, Nakanishi, Pennino and
Mayor Mann
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. BISTON
City Clerk
2000-188