HomeMy WebLinkAboutAgenda Report - September 18, 2019 C-06AGENDA ITEM C-b
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AGENDA TITLE:Accept lmprovements Under Contract for Kofu Park and Legion Park - Court
Resurfacing lmprovements and Adopt Resolution Ratifying Expenses for Change
Order No. 1 ($15,000), and Appropriating Funds ($15,000)
MEETING DATE:
PREPARED BY:Public Works Director
RECOMMENDED AGTION: Accept improvements under contract for Kofu Park and Legion Park
- Court Resurfacing lmprovements and adopt resolution ratifying
expenses for Change Order No. 1 , in the amount of $15,000, and
appropriating funds in the amount of $15,000.
BACKGROUND INFORMATION: This project resurfaced five tennis courts at Kofu Park with a new
textured, colored surfacing system and applied new colored game
lines. This project also includes restriping two of the most westerly
tennis courts at Legion Park into six pickleball courts and resurfacing the six courts at Legion Park.
The contract was awarded on May 15,2019, to First Serve Productions, lnc., of Danville, in the amount
of $81,888. The contract has been completed in substantial performance with the plans and
specifications approved by Council on March 20,2019.
The final contract price was $96,888. The difference between the original and final contract price is due
to one change order in the amount of $15,000, to resurface and restripe the two easterly tennis courts at
Legion Park. This work was not included in the original scope but was necessary to avoid a strong color
contrast between the newly striped pickleball courts and the existing tennis courts. To minimize the
additional cost, the additional work needed to be completed before the contractor left the jobsite. The
City Manager, upon recommendation by both, the Public Works Director and Parks, Recreation, and
Cultural Services Director, executed Change Order No. 1 in order to secure a final project that looks
complete and finished for the City's tennis and pickleball players. Before and after photos of the
completed work are shown in Exhibit A.
Following acceptance by the City Council, as required by law, the City Engineer will file a Notice of
Completion with the County Recorder's office. The notice serves to notify vendors and subcontractors
that the project is complete and begins their 30-day period to file a stop notice requiring the City to
withhold payments from the prime contractor in the event of a payment dispute.
Staff recommends accepting improvements under contract for Kofu Park and Legion Park - Court
Resurfacing lmprovements and adopting resolution ratifying expenses for Change Order No. 1, in the
amount of $15,000, and appropriating funds in the amount of $15,000.
FISCAL IMPACT The project will have a minimal impact on annual maintenance costs. This
project did not impact the General Fund.
APPROVED:
TM
September 18,2019
K:\WP\PROJECTS\PARKS\Kofu Park\Resurfacing lmprovements\C-Accept.doc
, Cíty Manager
9t612019
Accept lmprovements Under Contract for Kofu Park and Legion Park - Court Resurfacing lmprovements and Adopt Resolution Ratiting Expenses for Change Order
No. 1 ($15,000), and Appropriating Funds ($1 5,000)
September 18,20'|9
Page 2
FUNDING AVAILABLE:Staff requests to transfer $15,000 from PRCS Account (20070001 .76220)
to PRCS CapitalAccount (4320000.50001), and appropriating in Parks
Capital.
Requested appropriation:
PRCS Parks Capital (43299000.77020.PKCAP0033) - $15,000
rew Keys
Deputy City Manager/l nterna I Services Director
Jeff E. Swimley Jr
&Cultural Services Director
, Associate Civil Engineer
Public Works Director
by Jimi
Attachments
cc: PRCS Director
Public Works Management Analyst
K:\WP\PROJECTS\PARKS\Kofu Park\Resurfac¡ng lmprovements\C-Accept.doc 9t6t2019
EXHIBIT A
KOFU PARK AND LEGION PARK – COURT RESURFACING IMPROVEMENTS
BEFORE AFTER
Kofu Park
Legion Park
RESOLUTTON NO. 201 9-1 89
A RESOLUTION OF THE LODI CITY COUNCIL RAT¡FYING
CHANGE ORDER NO. 1 TO KOFU PARK AND LEGION PARK
- COURT RESURFACING IMPROVEMENTS PROJECT; AND
FURTHER APPROPRIATING FUNDS
WHEREAS, on May 15, 2019, Council awarded the contract for Kofu Park and
Legion Park - Court Resurfacing lmprovements Project to First Serve Productions, lnc., of
Danville, in the amount of $81,888; and
WHEREAS, contract change orders are generally used to formalize changes in
construction and maintenance contracts to add to or subtract from the scope of work; and
WHEREAS, staff recommends ratifying Change Order No. 1 to Kofu Park and
Legion Park - Court Resurfacing lmprovements Project, in the amount of $15,000; and
WHEREAS, staff also recommends the City Council appropriate funds in the amount of
$15,000, from the fund balance of PRCS Parks Capital (43299000.77020.PKC4P0033) for
Fiscal Year 2019120.
NOW, THEREFORE, BE lT RESOLVED that the Lodi City Council does hereby ratify
Change Order No. 1 to Kofu Park and Legion Park - Court Resurfacing lmprovements Project,
in the amount of $15,000; and
BE lT FURTHER RESOLVED that the Lodi City Council does hereby authorize an
appropriation for the Kofu Park and Legion Park - Court Resurfacing lmprovements Project, in
the amount of $15,000, as set forth above.
Dated: September18,2019
I hereby certify that Resolution No. 2019-189 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held September 18, 2019, by the following vote:
AYES: COUNCIL MEMBERS - Johnson, Kuehne, Nakanishi, and Mayor Chandler
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - Mounce
ABSTAIN: COUNCIL MEMBERS - None
'h/1,
IFE ERRAIOLO
201 9-1 89
ity Clerk