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Home My WebLink AboutAgenda Report - September 18, 2019 C-04AGENDA ITEM Crrv or Lonr CouNcrr, CovTMUNICATIoN AGENDA TITLE:Adopt Resolution Authorizing City Manager to Waive the Bid Process and Purchase One 230kVA Towable Generator from Holt of California, of Pleasant Grove, Utilizing the Competitively Bid Sourcewell Contract No. 0321 19-CAT ($t9t,835), and Appropriating Funds ($1 31,835) MEETING DATE: September 18,2019 PREPARED BY: Public Works Director RECOMMENDED AGTION: Adopt resolution authorizing City Manager to waive the bid process 3H3:liE'."i:ï,í,ilf,"â:"å*1""ffiåÌ;'åiJg:iåi:i¡.'fl ',"iå'if ' 0321 19-CAT, in the amount of $131,835, and appropriating funds in the amount of $131 ,835. BACKGROUND INFORMATION: California faces a continued and growing threat of extreme weather and wildfires. As part of its Community Wildfire Safety Program, Pacific Gas & Electric (PG&E) is implementing additional precautionary measures to help reduce the risk of wildfires. lf extreme fire danger conditions threaten a portion of the electric system serving a community, it may be necessary to implement a Public Safety Power Shutoff event, turning off electricity in the interest of public safety. While the PG&E facilities that provide transmission of power to the City of Lodi are not located within high fire threat areas, it is possible that actions taken by PG&E to reduce the risk of wildfire could result in the City of Lodi experiencing an extended power outage. City staff has taken this opportunity to evaluate a number of City facilities and determine community needs in the event of a City-wide power outage. Currently, the City's public library is used as the City-wide cooling center during high heat events. However, the library does not have a generator large enough to power the air conditioning units during a power outage. Due to its size and capacity, staff has determined that Hutchins Street Square would be a better location for a cooling station and/or aid station in the event of a city-wide power outage or natural disaster. The proposed towable trailer unit is appropriately sized to operate Hutchins Street Square heating and cooling systems and lighting; and can be deployed and operated within hours of an outage notification. Since it is portable, the unit can also be deployed to various water, wastewater, and electric utility locations to augment system wide service. Staff recommends authorizing City Manager to waive the bid process and purchase one 230kVA towable generator from Holt of California, of Pleasant Grove, utilizing the competitively bid Sourcewell Contract No. 032119-CAT, in the amount of $131,835, and appropriating funds in the amount of $131,835. APPROVED c-4 rM R:\GRO U P\ADM I N\Council\20 I 9\022020 1 9\Altec\CCTowableGenerator , City Manager 91912019 Adopt Resolut¡on Authorizing City Manager to Wa¡ve the Bid Process and Purchase One 23okVA Towable Generator from Holt of California, of Pleasant Grove, Ut¡lizing the Competitively Bid Sourcewell Contract No. 0321 I g-CAT ($1 31 ,835), and Appropriating Funds ($131 ,S3S) September 18, 2019 Page 2 F¡SCAL IMPAGT:The purchase of this towable generator will provide additional power to critical facilities during City-wide power outage. While being purchased with Water Capital Funds, the ultimate funding distribution will be shared between Water, Wastewater, Electric, and General Fund capital outlay funds. Since this expenditure is not budgeted, appropriations are required as noted below to accommodate the funding transfers. This purchase will impact the General Fund. FUNDING AVAILABLE: Requested Appropriation: Water Capital (561 99000 .77 030) TOTAL: $13r.835 $131,835 Requested Appropriation for Transfer to Water Capital*: Wastewater Capital (53199000.76220): $ 26,367 Electric Utility (50199000.76220): $ 26,367 General Fund Capital (43199000.76220): $ 52,734TOTAL: $105,468 "After transfers are completed Water Fund will contribute 926,367 towards purchase. Andrew Keys Deputy City Manager/l nternal Services Director Charles Swimley, Public Works Director Prepared by Andrew Richle, Utilities Superintendent CES/ARYtw Attachment RIGROU P\ADMIN\Council\20 1 9\0220201 9\Altec\CCÏowablecenerator.doc 91912019 Sales Order / Quotation September 4, 2019 Customer City of Lodi – Public Works Dept. # 3362500 Contact: Andrew Richle Tosha Wiman Phone Number: (209) 769-0053 (209) 333-6800 x 2432 Email: arichle@lodi.gov twiman@lodi.gov Holt of California, Inc is pleased to present the following quotation:9419JW Emergency Power Contingency Plan – City Cooling Center Project Qty 1) New Caterpillar Diesel Fueled Portable Generator Set Model: XQ230T4F 230kVA, 182kW, 480V, 3 Phase, 60Hz @ 1800RPM Sound Attenuated Enclosure, Tandem Axle DOT Trailer, Internal Tank 262gl BACT Tier 4 Final Emissions, PERP Portable Engine Registration Permit Mfg. SourceWell Pricing .....................................................$ 121,709.00 + Taxes / Fee* In Stock Available 9/4/19 Delivered to Lodi CA Subject to Prior Sale Including: Holt Shop Start Up, PDI Test and ¾ Full Tank ULSD Fuel *Sales Taxes - 8.25% ( City 0.5, State 6.0, and County 1.75 ) *Fee - DMV License,SE Exempt Plate $N/C, Documents $ 85.00 Reference Enclosed Specifications and Information Thank You, Jack Watling- Power System Sales Cell Phone: (209) 649-2309 Tel: 209.466.6000 Generators  Air Compressors  Chillers  Cooling Towers  Transfer Switches  Load Banks  Cable  Hose 4400 Salida Blvd Salida CA 95368 Jack Watling Desk:(209) 461-7813 (209) 649-2309 mobile jwatling@holtca.com RESOLUTTON NO. 2019-199 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO WAIVE THE BID PROCESS AND PURCHASE ONE 23OKVA TOWABLE GENERATOR FROM HOLT OF CALIFORNIA, OF PLEASANT GROVE, UTILIZING rHE COMPETITIVELY-BID SOURCEWELL CONTRACT NO. 032119-CAT; AND FURTHER APPROPR|AT|Nc FUNDS = = ======== =================================================== =========== WHEREAS, California faces a continued and growing threat of extreme weather and wildfires, and as part of its Community Wildfire Safety Program, Pacific Gas & Electric (pG&E) is implementing additional precautionary measures to help reduce the risk of wildfires; and WHEREAS, while the PG&E facilities that provide transmission of power to the City of Lodi are not located within high fire threat areas, it is possible that actions taken by pG&É to reduce the risk of wildfire could result in the City of Lodi experiencing an extended power outage; and WHEREAS, staff has determined that Hutchins Street Square would be the preferred location for a cooling station and/or aid station in the event of a city-wide power outage or naturaldisaster; and WHEREAS, per Lodi Municipal Code 53.20.045, State and LocalAgency Contracts, the bidding process may be waived when it is advantageous for the City, with ãpprópriate approval !V t¡e City Manager and City Council, to use contracts that haúe been awarded by'otherCalifornia public agencies, provided that their award was in compliance with their fórmally- adopted bidding or negotiation procedures; and WHEREAS, staff recommends authorizing the City Manager to waíve the bid process and purchase one 299kVA towable generator from Holt of California, of pleasant Grove, utilizing the competitively-bid Sourcewell Contract No. 032119-CAT, in the amount of $131,g35; and WHEREAS, staff also recommends the City Councit appropriate funds in the amounts of $131,835, from the fund balance of Water Capital (56199OOO.ZZbSO¡ for Fiscal year 20lgl21; and WHEREAS, staff also recommends the City Council appropriate funds in the amounts of $26,367, from the fund balance of Wastewater Capital (5319'gOó0.76220),926,367, from théfund balance of Electric Utility (50199000J6220), and 952,734, from the fund balance of General Fund Capital (43199000.76220), for funding transfers to 56100000.50001, for Fiscal Year 2019120. NOW, THEREFORE, BE lT RESOLVED that the Lodi City Council does hereby authorize the City Manager to waive the bid process and purchase one 23OkVA towablégenerator from Holt of California, of Pleasant Grove, utilizing the competitively-bid Sourcewell Contract No. 0321 19-CAT, in the amount of $131 ,935; and BE 1T FURTHER RESOLVED that the Lodi City Council does hereby authorize an appropriation for the purchase of one 230kVA towable generator, as set forth above. Dated: September 18,2019 __;_____ I hereby certify that Resolution No. 2019-199 was passed and adopted by the City Council of the City of Lodi in a regular meeting held September 18, 2019, by the following vote: AYES: COUNCIL MEMBERS - Johnson, Kuehne, Nakanishi, and Mayor Chandler NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - Mounce ABSTAIN: COUNCIL MEMBERS - None ^û\À, 4t^ttú^ NIFER Clerk RRAIOLO 201 9-1 99