HomeMy WebLinkAboutAgenda Report - September 18, 2019 C-03AGENDA ITEM c 3I
Crry or Lour
Councn CovrMUNrcATroN
AGENDA TITLE:Adopt Resolution Authorizing City Manager to Waive the Bid Process, Utilize the
Houston-Galveston Area Council Contract No. HGAC FS 12-17, and Award a
Purchase Order to Golden State Emergency Vehicle Service lnc., of Sacramento,
for the Purchase of a Pierce Enforcer Pumper Engine ($650,000)
MEETING DATE: September 18,2019
PREPARED BY: Fire Chief
RECOMMENDED AGTION: Adopt a resolution authorizing the City Manager to waive the bid
process, utilize the Galveston-Houston Area Council (HGAC)
Contract NO. HGAC FS12-17, and award a purchase order to
Golden State Emergency Vehicle Service lnc. of Sacramento, California for the purchase of a Pierce
Enforcer Pumper Engine in the amount of $650,000.
BACKGROUND INFORMATION: The Fire Department currently has seven fire engines and two aerial
fire trucks utilized at four fire stations. Five engines are used as
front-line vehicles and two engines are used in reserve.
One of the reserve engines, a 1997 Hi-Tech FT, is at the end of its useful life and in need of continual
repair, leaving it unavailable for daily emergency response. lt has 120,374 miles and 15,037 hours of
service, representing 15 years of front-line service and seven years of reserve service. The industry
standard lifespan for an engine is 15 years in front-line usage and five years in reserve.
lf Council approves the proposed purchase, the new engine will be placed into front-line service at
Station 4, and the existing Engine 2034 (2004 Pierce) will rotate into reserve service and be renamed
Engine 2035 (replacing the 1997 Hi-Tech) to designate its reserve status and be housed at Station 1 or
Station 3.
Staff has spent considerable time comparing different purchasing options and pricing (Exhibits A & B).
HGAC is a public agency available nationwide that establishes competitively priced contracts for goods
and services. All contracts available have been awarded by a public competitive bid process compliant
with state statutes. Utilizing the HGAC contract provides the best pricing and saves approximately $6,000
compared to the other quote received from Hi-Tech Emergency Vehicle Services (our previous vendor for
the purchase of two engines in 2016). Additionally the turn-around time to receive the engine from
Golden State Emergency Vehicle Service lnc., is approximately one year as opposed to two years with
Hi-Tech.
Maintenance costs for the fleet continue to rise with the age of the fleet. Authorization will provide all
stations with reliable front-line apparatus and upgrade one reserve engine to support the fleet. The 1997
Hi-Tech engine will be disposed of in accordance with City policy.
TM
APPROVED:
bauer,ager
Adopt Resolution Authorizing City Manager to Waive the Bid Process, Utilize the Houston-Galveston Area Council Contract No.
HGAC FS 12-17, and Award a Purchase Order to Golden State Emergency Vehicle Seryrbe lnc., of Sacramento, for the
Purchase of a Pierce Enforcer Pumper Engine ($650,000)
Sept. 18,2019
Page2
Consistent with Lodi Municipal Code 3.20.070, staff recommends authorizing the City Manager to waive
the bidding requirements and to use the Houston-Galveston Area Council Contract No. HGAC FS 12-17
to purchase a Pierce Enforcer Pump Engine (see Exhibit A) in the amount of 9650,000 from Golden State
Emergency Vehicle Service, lnc. of Sacramento..
FISCAL IMPACT Funds for the purchase were approved in the Fiscal Year 2019120 Budget
Contributions have been made over the past several years to the vehicle
replacement fund in preparation for this purchase.
FUNDINGAVAILABLE: VehicleReplacementFund (40499100.77040)
Andrew Keys
Deputy City Manager/lnternal Director
rt
Fire Chief
Exhibit B
RESOLUTTON NO. 201 9-198
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CTY MANAGER TO WAIVE THE BID PROCESS, UTLITIZE THE HOUSTON-
GALVESTON AREA COUNCIL CONTRACT NO. HGAC FS 12-17, AND
AWARD A PURCHASE ORDER TO GOLDEN STATE EMERGENCY VEHICLE
SERVICE, INC., OF SACRAMENTO, FOR THE PURCHASE OF A
PIERCE ENFORCER PUMPER ENGINE
WHEREAS, the City of Lodi is a public agency located in the County of San Joaquin,
State of California; and
WHEREAS, the Lodi Fire Department currently has seven Type-1 Fire Engines and two
Aerial Fire Trucks utilized at four fire stations. Five engines are used as front line vehicles and
two engines are used as reserve; and
WHEREAS, Engine 2035, a 1997 Hi-Tech FT, is at the end of its useful life and in need
of continual repair, leaving it unavailable for daily emergency response. Maintenance costs for
the fleet continue to rise with the age of the fleet. Engine 2035 will be dispensed in accordance
with City policy and;
WHEREAS, Engine 2035 has 120,374 miles and 15,037 hours of use being in service
since 1997, representing 15 years of front line service and seven years of reserve service; and
WHEREAS, HGAC is a public agency available nationwide that establishes
competitively-priced contracts for goods and services, and all contracts available have been
awarded by a public competitive-bid process compliant with State statutes; and
WHEREAS, consistent with Lodi Municipal Code 3.20.070, staff recommends
authorizing the City Manager to waive the bidding requirements and to use the Houston-
Galveston Area Council Contract No. HGAC FS 12-17 to purchase a Pierce Enforcer Pumper
Engine, in the amount of $650,000, from Golden State Emergency Vehicle Service, lnc., of
Sacramento, Californ ia.
NOW, THEREFORE, BE lT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to waive the bid process, utilize the Houston-Galveston Area
Council Contract No. HGAC FS 12-17, and award a purchase order to Golden State Emergency
Vehicle Service, lnc., of Sacramento, California, for the purchase of a Pierce Enforcer Pumper
Engine, in the amount of $650,000, to be paid in full out of the Vehicle Replacement Fund.
3:1"=1===:"j]3T*:13:3913================================================
I hereby certify that Resolution No. 2019-198 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held September 18, 2019 by the following vote:
AYES: COUNCIL MEMBERS - Johnson, Kuehne, Nakanishi, and Mayor Chandler
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - Mounce
ABSTAIN: COUNCIL MEMBERS - None
NIFER
Clerk
2019-198
FERRAIOLO