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HomeMy WebLinkAboutAgenda Report - November 1, 2000 E-02. CITY OF LODI COUNCIL COMMUNICATION a' AGENDA TITLE: Minutes — October 10, 2000 (Shirtsleeve Session), October 17, 2000 (Shirtsleeve Session), October 17, 2000 (Special Meeting), and October 18, 2000 (Regular Meeting) MEETING DATE: November 1, 2000 PREPARED BY: City Clerk RECOMMENDED ACTION: That the City Council approve the minutes of October 10, 2000 (Shirtsleeve Session), October 17, 2000 (Shirtsleeve Session), October 17, 2000 (Special Meeting), and October 18, 2000 (Regular Meeting) as prepared. BACKGROUND INFORMATION: Attached are copies of the minutes of October 10, 2000 (Shirtsleeve Session), October 17, 2000 (Shirtsleeve Session), October 17, 2000 (Special Meeting), and October 18, 2000 (Regular Meeting), marked Exhibit A, B, C, and D, respectively. FUNDING: None required. Susan J. Blackston City Clerk Attachment(s) APPROVED: Vzvw ` H. Dikon Flynn -- dity Manager MEMORANDUM (9) Office of the Lodi City Clerk TO: Mayor Members of the City Council FROM: Susan J. Blackston City Clerk DATE: November 1, 2000 SUBJECT: Amendment of Minutes (10-18-00) Please note that the words "street maintenance" have been added to page 5, of the 10-18-00 minutes (see bolded words on attached) which are on tonight's agenda for approval under Item E-2 (d). Public Works Director Prima has requested this clarification. Though the original wording was correct, the discussion took place under the context of street maintenance — consequently, the request for amendment/clarification is justified. Continued October 18, 2000 Ms. Haynes reported that the Ad Hoc Committee is committed to paying the money back and has already received $11,000 in donations and pledges. She noted that contributions to the Lodi Area All Military Veterans Plaza can be made through United Way. Mayor Mann acknowledged the loss that Americans have suffered recently due to the USS Cole incident, which he stated, renews the importance and urgency of the Veterans Mall. MOTION: The City Council, on motion of Council Member Land, Pennino second, unanimously approved the design concept, up to $450,000, of the All Military Veterans Plaza as recommended by the Ad Hoc Veterans Advisory Committee and as presented by Architect Tim Mattheis during the October 4, 2000 Council meeting. H-2 "Adopt resolution approving the addition of one Laborer/Maintenance Worker 1/11, one Plant and Equipment Mechanic, and one Streets Contracts Administrator, and associated office and ancillary equipment for the Public Works Department, and approving the class specification and salary range for Streets Contracts Administrator' Ms. Keeter reported that the intent of the increased staffing level in the Public Works Department is to meet current demands for service and to respond to anticipated future needs. The position of Labor/Maintenance Worker 1/II will be assigned to the Streets Division and will operate truck 16. It will be funded mainly by gas tax funds. The Streets Contracts Administrator is a mid -management position charged with managing and monitoring the City's landscape and maintenance contracts along with various other duties. This position will also be funded by gas tax funds. The Plant and Equipment Mechanic is a position in the Water/Wastewater Division. The employee filling this position would be responsible for acting as a first responder to customer calls and complaints and would also be key in assisting with the relocation and/or replacement of laterals, particularly in the older sections of town. This position will be funded 50% by Water, and 50% by Wastewater Utility funds. In response to Council Member Hitchcock, Mr. Prima stated that the additional Hutchins Street median landscaping will be done in the spring and will include irrigation. He commented that the only street maintenance positions Public Works has added since the early 1990s were the downtown cleanup worker and graffiti abatement person. In reference to street sweeping, Mr. Prima explained that truck 16 would make the operation much more efficient, allowing them to increase the frequency of sweeping. Mr. Prima reported that yesterday, the City received $400,000 in gas tax money from the State. Annual payments of between $50,000 to $100,000 will be paid for the next five years. The City's share of gas tax has been increased by the State as a result of surpluses they have had. This money has to be spent on street maintenance and must be used within 1.5 years from the date it is received. Mayor Pro Tempore Nakanishi asked how this will help the east side. Mr. Prima disagreed that the east side has been neglected in terms of street maintenance. In terms of overall street maintenance, Public Works looks at the needs of the street in terms of its condition, age, and what has been done to it in the past. There is a higher need for maintenance in the older part of town, because of factors such as trees. Many of the older neighborhoods were built with parkway strips that have places for trees in them, which have damaged sidewalks, curbs, and gutters. Mayor Mann commended the Public Works Department for maintaining a high level of service in spite of past budget cuts.