HomeMy WebLinkAboutAgenda Report - August 29, 2000 B-02 SMAGENDA TITLE: Award Contract for Polymer Modified Chip Seal for Various City Streets, 2000 ($1257530)
MEETING DATE: August 29, 2000
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution awarding the contract for the
above project to Telfer Oil Company DBA Windsor Fuel Company, of Windsor, in the
amount of $125,530.90; and appropriate funds as recommended below.
BACKGROUND INFORMATION: This project consists of applying polymer modified chip seal to 100,345 square
yards of various City streets (see attached list), and other incidental and related
work as outlined in the specifications.
Unfortunately, the bid price is considerably higher than the project estimate. Contributing to this is recent increases in
fuel prices, which affect the emulsion price and the costs for hauling aggregate to the job; the amount of sweeping
required in the contract; and that we are late in the season and contractors are relatively busy. An alternative would
be to wait until spring to rebid the project. However, there is some risk that prices may not go down and that the
streets will deteriorate, thus requiring additional work and cost.
Specifications for this project were approved on August 2, 2000. The City received the following two bids:
Bidder
Engineer's Estimate
Location Bid
$ 75,000.00
Telfer Oil Company DBA Windsor Fuel Company Windsor $ 125,530.90
Valley Slurry Seal Company West Sacramento $ 158,033.50
FUNDING: Budgeted Fund: Street Operating Budget $ 75,530.00
Additional Appropriation: $50,000.00
(from Measure K Local Streets Repair allocation)
Bid Opening Date: August 16, 2000
Funding Available: • W'^�'�� S-� • u !kd
Vicky MiAthie, Finance Director
�w Richard . Prima, Jr.
Public Works Director
Prepared by George M. Bradley, Street Superintendent
RCP/GMB/dsg
Attachments
cc: Randy Hays, City Attorney
Joel Harris, Purchasing Officer
George M. Bradley, Street Superintendent
APPROVED:
Ft. Dixon Flynn - Ci Manager
CAWINDOWS\TEMP=021.doc 7/20100
Street Name
Boundaries
Willow Ave
Cochran-Tokay
Peach St
Cochran-Tokay
Village St
Church-E/end
Adobe Ct
Church-E/end
Hutchins Frontage
Century -end
Hutchins Frontage
S/Mendocino-S/end
Church St
Century -1923 S. Church
Aspen Grove Dr
Century -Vineyard
Hemlock Dr
Ridge -Alpine
Alpine Dr
Hemlock -Vineyard
Audubon Dr
Vineyard -Aspen Grove
Meadow Dr
Vineyard -Mulberry
Fir Dr
Banyan -Meadow
Vineyard Dr
Hutchins -Aspen Grove
Vineyard Dr
Aspen Grove -Alpine
Harney Ln
960' E/Stockton-Stockton
Harney Ln
Stockton-UPRR
Harney Ln
UPRR-Hutchins
Harney Ln
Hutchins -Ham
Harney Ln
Ham-WID Canal
Harney Ln
WID Canal -2630'W/0 WID
Crescent Ave
Lodi -424 S. Crescent
Crescent Ave
424 S. Crescent-Kettleman
TOTAL
Length Width Sq. Ft. Price/SF Total Bid
430
24
9.600 $
400
24
9.600 $
580
34
19,720 $
530
2g
16.960 $
885
30
26.550 $
1,050
28
29,400 $
500
34
19,500 $
1,380
54
74,520 $
850
34
28,900 $
780
35
2.300 $
840
35
29,400 $
600
35
21.000 $
250
36
9.000 $
900
53
47.700 $
370
35
12,950 $
960
24
23.040 $
1,250
31
38,750 $
1,200
43
51,600 $
2,120
43
91.160 $
650
43
27,950 $
2,630
24
63.120 $
400
47
18.800 $
4.695
44
206.580 $
903,100 Sq.Ft.
or
100,345 Sq.Yds.
RESOLUTION NO. 2000-157
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING CONTRACT FOR POLYMER MODIFIED CHIP
SEAL FOR VARIOUS CITY STREETS, 2000, AND
APPROPRIATE FUNDS FOR THIS PROJECT
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council sealed bids were received and publicly opened on August 16,
2000 at 11:00 a.m. for Polymer Modified Chip Seal for Various City Streets, 2000,
described in the specifications therefore approved by the City Council on August 2, 2000;
and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
Bidder Location Bids
Engineer's Estimate $ 75,000.00
Telfer Oil Company DBA Windsor Fuel Company Windsor $ 125,530.90
Valley Slurry Seal Company West Sacramento $ 158,033.50
WHEREAS, the City Manager recommends award of the contract for Polymer
Modified Chip Seal for Various City Streets, 2000, be made to the low bidder, Telfer Oil
Company DBA Windsor Fuel Company of Windsor, California.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of
the contract for Polymer Modified Chip Seal for Various City Streets, 2000, be and the
same is hereby awarded to the low bidder, Telfer Oil Company DBA Windsor Fuel
Company of Windsor, California in the amount of $125,530.90; and
BE IT FURTHER RESOLVED that funds be appropriated as follows:
Street Operating Budget $75,530.00
Measure K Local Streets Repair Allocation $50,000.00
Dated: August 29, 2000
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I hereby certify that Resolution No. 2000-157 was passed and adopted by the City
Council of the City of Lodi in a special meeting held August 29, 2000, by the following
vote:
AYES: COUNCIL MEMBERS — Hitchcock, Land, Nakanishi and Pennino
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Mann (Mayor)
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SUSAN J. BLACKSTON
City Clerk