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HomeMy WebLinkAboutMinutes - September 17, 2019 SSLODI CITY COUNCIL SHIRTSLEEVE SESSION CARNEGIE FORUM, 305 WEST PINE STREET TUESDAY, SEPTEMBER 17, 2019 A. Roll Call by City Clerk An Informal Informational Meeting ("Shirtsleeve" Session) of the Lodi City Council was held Tuesday, September 17, 2019, commencing at 7:03 a.m. Present: Council Member Mounce, Council Member Nakanishi, Mayor Pro Tempore Kuehne, and Mayor Chandler Absent: Council Member Johnson Also Present: City Manager Schwabauer, City Attorney Magdich, and City Clerk Ferraiolo NOTE: Council Member Mounce participated in the meeting via teleconference. B. Topic(s) B-1 Receive Presentation Regarding Purchase and Installation of New Public Safety Solution System from Central Square (PD) Police Lieutenant Steve Nelson provided a PowerPoint presentation regarding the Police Department's CAD/RMS upgrade. Specific topics of discussion included background, reasons for change, selection process, Zuercher (Central Square Pro), and fiscal impact. City Attorney Magdich provided an example of how inefficient and frustrating the current system is, stating that during recent litigation, in which the City was not a party, an officer had to testify that the incident report was lost due to system glitches and errors and he had to re-interview witnesses a second time to re-create the report, which was a serious concern for the court. In response to Council Member Mounce, Lt. Nelson stated that grant monies from Assembly Bill 1913 are available for use by law enforcement agencies and can be used for a variety of projects, including technology. Deputy City Manager Keys added that the funds can be used for any police purpose, it is a supporting revenue stream for law enforcement, and there is not nearly enough collected over the years to pay for additional police officers. In further response, Lt. Nelson stated this revenue stream has been around for a number of years and he has not heard that this funding is in jeopardy. At Council Member Mounce's request, Lt. Nelson stated he would provide Council with how much money is received annually through this grant. Council Member Mounce questioned how the current product was selected and whether a similar mistake could be made on the new recommended product. Lt. Nelson stated he was not involved in the selection process of the current product; however, the selection of this vendor was a much more thorough process that included multiple types of users reviewing the products, demonstrations, and on-site visits with current users. Council Member Mounce questioned if there was any guarantee the cost will not increase significantly after the initial term is completed and stated she would like to know what the costs would be if the contract term were pushed out longer. Lt. Nelson stated he believes the increases are in the range of 4 percent, but he would look into it further. In response to Mayor Pro Tempore Kuehne, Lt. Nelson stated this program does not interface with other police agencies, and City Manager Schwabauer added that the Lodi Police Department does participate in the Statewide database on crime by entering data on individuals arrested in Lodi. Further, Mayor Pro Tempore Kuehne questioned how the transfer and migration of data will go from the old to new system and whether staff discussed this aspect with other users. Lt. Nelson stated that, based on conversations with other users, the migration of data was sufficient, adding there is a bonus in having data migrate from one system to another under the same vendor, Central Square Pro. In further response to Mayor Pro Tempore Kuehne, Lt. Nelson 1 and Mr. Schwabauer stated they will look into interfacing the system with the homeless management information system that helps track the homeless population. Council Member Mounce further requested that Police Department staff request to see a demonstration on how the data transfer and migration will occur to ensure the end result is as expected. Council Member Nakanishi and Mayor Chandler stated they support the request. C. Comments by Public on Non-Agenda Items In response to Council Member Mounce, City Manager Schwabauer confirmed he met with member of the public, Myrna Wetzel, this morning to respond to her questions from the last meeting regarding signage at Candy Cane Park. D. Adjournment No action was taken by the City Council. The meeting was adjourned at 7:36 a.m. ATTEST: Jennifer M. Ferraiolo City Clerk 2 Lodi Police Department CAD/RMS Upgrade Background •2008 Lodi Police Department entered into contract with SunGard Public Sector for CAD/RMS/JMS software at a cost of $250,000 •2017 SunGard was acquired by an Equity Firm and renamed Superion •2019 Superion was acquired by CentralSquare in a public safety technology merger. The Superion product was not part of CentralSquare’s future development plans. Reasons for Change •Since implementation, SunGard has been a frustration to end users. Lost data, duplicate work, poor workflow and inability to retrieve data are just a few of the ongoing problems. •P.O.S.T. Organization Audit (2017) “In aggregate, POST believes that the Lodi Police Department could potentially realize important efficiency savings through the combined reduction in report writing time and reductions in calls for service. Therefore, POST consultants consider the implementation of a new report writing system as a high priority for the agency”. •Independent Organizational Assessment (2018) “The Lodi Police Department’s records management and dispatch system does not meet the needs of the department. The current system is not time efficient when compared to other law enforcement dispatch and records management systems”. Selection Process •Tyler Technologies •Spillman (Motorola) •RIMS (Sunridge systems) •Zuercher (CentralSquare Pro) Selection Process •Evaluation committee with employees from Records, Dispatch, Property, Patrol and Crime Analysis was formed to evaluate the different products. •Live demonstrations from each vendor focusing on specific workflow issues in each user group. •Products were narrowed to RIMS and Zuercher and each provided an additional, condensed demo for an expanded audience •Onsite visits with RIMS and Zuercher Agencies to evaluate the products in use and speak to customers about their experience. Zuercher (CentralSquare Pro) •One database solution. Information is only entered one time. •Hosted solution. Servers are supplied and monitored in real time by CentralSquare. Our data is continuously backed up remotely minimizing any potential loss. •Reduces or eliminates redundant work. •Universally liked by the agency users during onsite visit. •Unanimous support by all users on the final evaluation committee. Fiscal Impact •Current cost of maintenance and support for CentralSquare OneSolution is $172,000 annually •Central Square Pro initial purchase price is approximately $500,000 (the 3 other products ranged from $800,000 to $1,000,000) Fiscal Impact •1st year maintenance and licensing is included •Current CentralSquare/Superion Product requires $172,352 in maintenance and licensing in the 2019/20 fiscal year this cost is already budgeted in the PD General Fund •2nd year maintenance and licensing $90,000 will be paid from PD General Fund •5th year maintenance and licensing $105,000 will be paid from PD General Fund CAD Cost - Estimate year 1 500,000.00$ Software - no licensing charges 1st year 450,000.00$ Payment from Fund 213 (AB1913) 50,000.00$ Payment from GF Police 10031004 Questions ?