HomeMy WebLinkAboutAgenda Report - August 21, 2019 C-06AGENDA ITEM c-b
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AGENDA TITLE:
MEETING DATE:
PREPARED BY:
Adopt Resolution Authorizing City Manager to Execute Agreements with the
Following Entities for the Water Meter Program Phase 8:
A. DSS Company dba Knife River Construction, of Stockton, for
Construction ($4,441,635), and Authorize City Manager to Execute
Change Orders (924,365)
B. RMC Water and Environment, of Walnut Creek, for Engineering
Services ($40,000)
C. Terracon, of Lodi, for Construction Testing and Inspection Services
($3oo,ooo)
D. Henderson Brothers Company, of Lodi, for On-Call Residential
Plumbing Services ($1 50,000)
August 21,2019
Public Works Director
RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute agreements
with the following entities for the Water Meter Program Phase 8:
A. DSS Company dba Knife River Construction, of Stockton, for construction, in the amount of
54,441,635, and authorize City Manager to execute change orders, in an amount not to exceed
$924,365
B. RMC Water and Environment, of Walnut Creek, for Engineering Services, in the amount of
$40,000
C. Terracon, of Lodi, for construction testing and inspection services, in the amount of $300,000
D. Henderson Brothers Company, of Lodi, for on-call residential plumbing services, in the amount
of $150,000
BACKGROUND INFORMATION: At the May 2,2007 City Council meeting, the Water Meter Retrofit
Policy was adopted. The primary objectives of the Water Meter
Retrofit Policy were to accelerate the installation of residential
water meters and shorten the time period during which customers would be paying for water on a flat
rate versus usage.
A. Water Meter Program Phase I Construction Contract
At the October 20,2010 City Council meeting, a seven-year construction phasing was approved and
the property owner meter payment was capped at $300 per parcel. The project area for Phase 8 is
presented in Exhibit A and includes the installation of 876 meters and the replacement/relocation of
18,490 feet (3.5 miles) of undersized water main primarily located in backyard easements. While
Phase I is not the largest phase of the water meter program, over 570 of the 876 meter installations
are type "E" meter installations. Type "E" meter installations consist of installing a new water meter
service (and meter assembly) from a new water main that has been relocated from the backyard to the
street. Based on experienced gained from prior water meter phases, these installations encounter
unforeseen conditions (especially in older, more established neighborhoods) and often require
plumbing modifications to the residence to accommodate the new service location.
APPROVED
Stephen
K:\WP\PROJECTS\WATER\Meters\Water Meter Program Phase 8\CAward WMPPS.doc
, City Manager
ala2019
Adopt Resolut¡on Authorizing City Manager to Execute Agreements with the Following Ent¡ties for the Water Meter Program Phase 8:A. DSS Company dba Knife River Construction, of Stockton, for Construct¡on ($4,44f ,æ5), and Author¡ze City Manager to Execute Change Orders
(e24,365)B. RMC Water and Environment, of Walnut Creek, for Engineering Services ($40,000)C. Terracon, of Lodi, for Construction Test¡ng and lnspection Serv¡ces ($300,000)D. Henderson Brothers Company, of Lodi, for On-Call Residential Plumbing Services ($150,000)
August 21, 201 I
Page 2
Plans and specifications for this project were approved on May 15, 2019. The City received four bids
for the project on July 25,2019:
Above/(Below)Bidder Location B¡d Estimate
Engineer's Estimate $5,200,000.00
Knife River Construction Stockton $4,441,635.00 ($758,365.00)
Teichert Construction Davis $4,843,240.00 ($356,760.00)
California Trenchless Hayward $7,158,210.00 $1,958,210.00
McGuire and Hester Sacramento $8,071,601.00 $2,871,601.00
B. Engineering Services during construction for Water Meter Program Phase I
Staff recommends RMC Water and Environment, of Walnut Creek, perform engineering services during
construction. As the design engineer for this project, RMC Water and Environment is ideally suited to
perform these duties for the Water Meter Program Phase 8. This is Task Order No. 10 to the Master
Professional Services Agreement and is a time-and-materials contract with a not-to-exceed maximum
of $40,000.
C. Construction Testing and lnspection Services for Water Meter Program Phase I
Staff recommends Terracon, of Lodi, to perform construction testing and inspection services for Water
Meter Program Phase L Terracon will provide a minimum of two inspectors who will work under the
direction and supervision of the City Construction Project Manager to provide quality control inspection
and documentation of the daily work activities to insure compliance with contract requirements. ïhe
number of inspectors may need to be adjusted, dependent on the contractor's work schedule. The total
contract amount is based on time and materials with a not-to-exceed maximum of $300,000.
D. On-Call Residential Plumbing Services for Water Meter Program Phase I
Staff recommends Henderson Brothers Company, of Lodi, to perform on-call residential plumbing
services related to the cleaning, adjustment, modification, or re-configuration of privately-owned
plumbing fixtures and lines to mitigate changes in pressure and delivery associated with the relocation
of the point of service for City water from the rear to the front of the residence. Past meter phases have
used similar services that resulted in timely, complete, and cost-effective corrective measures for our
customers. The total contract amount is based on time and materials with a not-to-exceed maximum of
$150,000.
Budset ltem Amount
Construction Contract $4,441,635
RMC Water and Environment $40,000
Terracon $300,000
Henderson Bros. Companv, lnc.$150,000
Proiect Manasement (City Staff) -720 hours $74,000
City Provided Parts, Materials and Services $50,000
Su btotal Construction Proiect $5,055,635
1 5% Proiect Continoencv $758,346
Total Gonstruction Proiect $5,813,981
The total project cost is $5,813,981 and includes the contracts described above, Public Works
Engineering staff costs, and contingency.
KlWP\PROJECTS\WATER\Meters\Water Meter Program Phase 8\CAward l/VMPPS.doc 8t8t2019
Adopt Resolution Authoriz¡ng City Manager to Execute Agreements with the Following Entities for the Water Meter Program Phase 8:A. DSS Company dba Knife River Construct¡on, of Stockton, for Construction ($4,441,635), and Author¡ze City Manager to Execute Change Orders
(924,365)B. RMC Water and Env¡ronment, of Walnut Creek, for Engineering Services ($40,000)C. Tenacon, ofLodi, forConstruction Test¡ng and lnspection Services ($300,000)D. Henderson Brolhers Company, of Lodi, for On-Call Residential Plumbing Serv¡ces ($150,000)
August2l,2019
Page 3
FISCAL IMPAGT:Water main leak and service repairs will be reduced. Costs for reading
the meters will be reduced, as they will be automatically read by the fixed
network.
FUNDING AVAILABLE Fiscal Year 2019/20 Budget:
Water Capital Fund (56199000.77020): $5,980,000
Andrew Keys
Deputy City Manager/lnternal Services Director
Swimley,
Public Works Director
cEs/cES/tdb
Attachments
cc:Lance Roberts, Utilities Manager
Gary Wiman, Construction Project Manager
DDS Company dba Knife River Construction
RMC Water and Environment
Terracon
Henderson Brothers Company
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WMP
Phase 8
RESOLUTTON NO. 2019-168
A RESOLUTION OF THE LODI CITY COUNCIL
AWARDING THE CONTRACT AND AUTHORIZING THE
CITY MANAGER TO EXECUTE THE AGREEMENTS
FOR THE WATER METER PROGRAM PHASE 8
PROJECT; AND FURTHER AUTHORIZING THE
CITY MANAGER TO EXECUTE CHANGE ORDERS
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on July 25, 2019, at
11:00a.m., for Water Meter Program Phase 8, described in the plans and specifications
therefore approved by the City Council on May 15,2019; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder
Knife River Construction
Teichert Construction
California Trenchless
McGuire and Hester
B¡d
$4,441,635
$4,843,240
$7,158,210
$8,071,601
Above/(Below)
Estimate
($758,365)
($356,760)
$1,958,210
$2,871,601
WHEREAS, staff recommends awarding the contract for Water Meter Program Phase I
construction to the low bidder, DSS Company dba Knife River Construction, of Stockton, in the
amount of $4,441,635; and
WHEREAS, staff recommends authorizing the City Manager to execute change orders
to the construction contract with DSS Company dba Knife River Construction, of Stockton, in an
amount not to exceed $924,365
WHEREAS, staff recommends RMC Water and Environment, of Walnut Creek, perform
engineering services during construction, in an amount not to exceed $40,000; and
WHEREAS, staff recommends Terracon, of Lodi, perform construction testing and
inspection services for this project, in an amount not to exceed $300,000; and
WHEREAS, staff recommends Henderson Brothers Company, of Lodi, perform on-call
residential plumbing services for this project, in an amount not to exceed $150,000.
NOW, THEREFORE, BE lT RESOLVED that the Lodi City Council does hereby award
the contract for Water Meter Program Phase I to the low bidder, DSS Company dba Knife River
Construction, of Stockton, California, in the amount of $4,441,635; and
BE lT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute the contract and to execute change orders to the construction contract
with DSS Company dba Knife River Construction, in an amount not to exceed $924,365; and
BE lT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute Task Order No. 10 to the Master Professional Services Agreement for
engineering services with RMC Water and Environment, of Walnut Creek, California, in an
amount not to exceed $40,000; and
BE lT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute the Professional Services .Agreement for construction testing and
inspection services with Terracon, of Lodi, California, in an amount not to exceed $300,000; and
BE lT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute the Professional Services Agreement for on-call residential plumbing
services with Henderson Brothers Company, of Lodi, California, in an amount not to exceed
$150,000.
Dated: August 21,2019
I hereby certify that Resolution No. 2019-168 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held August21,2019, by the following vote:
AYES COUNCIL MEMBERS - Johnson, Kuehne, Mounce, Nakanishi, and
Mayor Chandler
NOES COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - None
NIFER RRAIOLO
City Clerk
2019-168