HomeMy WebLinkAboutAgenda Report - August 7, 2019 C-07AGENDA ITEi'I c-7
Crrv or Lopr
Cou¡rcrL CouuuNIcATIoN
TM
AGENDA TITLE:
MEETING DATE: August 7,2019
PREPARED BY: Public Works Director
Adopt Resolution Authorizing City Manager to Execute Professional Services
Agreement with Hach Company, of Loveland, Colo., for White Slough Water Pollution
Control Facility Nitrification Control System ($109,616)
RECOMMENDED ACTION Adopt resolution authorizing City Manager to execute Professional
Services Agreement with Hach Company, of Loveland, Colo., for White
Slough Water Pollution Control Facility Nitrification Control System, in
the amount of $109,616.
BACKGROUND INFORMATION Ammonia is a nutrient generated by the wastewater treatment process
that is regulated by the RegionalWater Quality Control Board
(RWOCB) because when discharged to a body of water such as the
Delta, it can be harmful to aquatic life.
The White Slough Water Pollution Control Facility (WSWPCF) includes multiple process elements that are
designed to reduce ammonia levels in the waste stream before being discharged to the Delta. Tracking
ammonia concentration throughout this process is necessary in order for operations staff to make the
appropriate process adjustments to maintain compliance.
Currently there are two Hach Nitrification Control Systems in use to analyze ammonia concentrations at the
primary and secondary phases of treatment. A third Nitrification Control System, appropriately located, will
provide staff with "mid-stream" ammonia concentration data and will allow for more refined process control
and minimize ammonia exceedances.
Per Lodi Municipal Code Section 3.20.070, Bidding, the bidding process may be dispensed when the City
Council determines that the purchase or method of purchase is in the best interests of the City, and Lodi
Municipal Code Section 3.20.077, Electronic Hardware and Software, provides for acquisition of electronic
hardware and software by negotiation based on "best value" criteria.
Staff recommends authorizing City Manager to execute Professional Services Agreement with Hach
Company, of Loveland, Colo., forWhite Slough Water Pollution Control Facility, in the amount of $109,616
FISCAL IMPACT The purchase of the Nitrification Control System and an updated controller
and operating software, will result in a more refined process control, thereby
minimizing the possibility of plant upsets and/or discharge violations. This
purchase does not impact the General Fund.
FUNDING AVAILABLE: White Slough Operations (53053003.72352) - $109,616
APPROVED:
RIGROUP\ADMIN\Counci1\201 9\0807201 g\Hach\CC Hach.doc
Manager
7t29t2019
Adopt Resolution Autho¡¡zing City Manager to Execute Professional Services Agreement w¡th Hach Company, of Loveland, Colorado, for Wh¡te Slough Water Pollution
Contrcl Facil¡ty ($1 09,61 6)
August 7, 2019
Page2
Andrew Keys
Deputy City Manager/l nternal Services Di rector
Charles E ey'
Public Works Director
r
Prepared by Lance Roberts, Utilities Manager
CES/LR/tw
Attachment
R:\GROUP\ADMIN\Council\2o19\0807201 9\Hach\Cc Hach.doc 7t29t2015
AGREEMENT FOR PROFESSIONAL SERVICES
Section 1.1 Parties
ARTICLE 1
PARTIES AND PURPOSE
THIS AGREEMENT is entered into on , 2019 , by and between the CITY
OF LODI , a municipal corporation (hereinafter "CITY "), and HACH COMPANY , A
Delaware corporation , qualified to do . business in California (hereinafter
"CONTRACTOR ").
Section 1.2 Purpose
CITY selected the CONTRACTOR to provide the services required in
accordance with attached Scope of Services , Exhibit A , attached and incorporated by
this reference .
CITY wishes to enter into an agreement with CONTRACTOR for nitrification and
SRT process management (hereinafter "Project ") as set forth in the Scope of Services
attached here as Exhibit A CONTRACTOR acknowledges that it is qualified to provide
such services to CITY .
ARTICLE 2 .
SCOPE OF SERVICES
Section 2.1 Scope of Services
CONTRACTOR, for the benefit and at the direction of CITY, shall perform the
Scope of Services as set forth in Exhibit A
Section 2.2 Time For Commencement and Completion of Work
CONTRACTOR shall commence work pursuant to this Agreement , upon receipt
of a written notice to proceed from CITY or on the date set forth in Section 2.6,
whichever occurs first , and shall perform all services diligently and complete work under
this Agreement based on a mutually agreed upon timeline or as otherwise designated in
the Scope of Services .
CONTRACTOR shall submit to CITY such reports , diagrams , drawings and other
work products as may be designated in the Scope of Services .
CONTRACTOR shall not be responsible for delays caused by the failure of CITY
staff to provide required data or review documents within the appropriate time frames .
The review time by CITY and any other agencies involved in the project shall not be
1
counted against CONTRACTOR 's contract performance period . Also, any delays due to
weather , vandalism , acts of God , etc., shall not be counted . CONTRACTOR shall
remain in contact with reviewing agencies and make all efforts to review and return all
comments.
Section 2.3 Meetings
CONTRACTOR shall attend meetings as may be set forth in the Scope of
Services .
Section 2.4 Staffing
CONTRACTOR acknowledges that CITY has relied on CONTRACTOR's
capabilities and on the qualifications of CONTRACTOR's principals and staff as
identified in its proposal to CITY . The Scope of Services shall be performed by
CONTRACTOR, unless agreed to otherwise by CITY in writing . CITY shall be notified
by CONTRACTOR of any change of Project Manager and CITY is granted the right of
approval of all original, additional and replacement personnel at CITY 's sole discretion
and shall be notified by CONTRACTOR of any changes of CONTRACTOR 's project staff
prior to any change .
CONTRACTOR represents it is prepared to and can perform all services within
the Scope of Services (Exh ibit A) and is prepared to and can perform all services
specified therein . CONTRACTOR represents that it has , or will have at the time this
Agreement is executed , all licenses , permits, qualifications , insurance and approvals of
whatsoever nature are legally required for CONTRACTOR to practice its profession, and
that CONTRACTOR shall , at its own cost and expense , keep in effect during the life of
this Agreement all such licenses , permits , qualifications , insurance and approvals , and
shall indemnify , defend and hold harmless CITY against any costs associated with such
licenses , permits, qualifications , insurance and approvals which may be imposed against
CITY under this Agreement.
Section 2.5 Subcontracts
Unless prior written approval of CITY is obtained , CONTRACTOR shall not enter
into any subcontract with any other party for purposes of providing any work or services
covered by this Agreement.
Section 2.6 Term
The term of this Agreement commences on August 1, 2019 and terminates upon
the completion of the Scope of Services or on July 31 , 2020, whichever occurs first.
2
Section 3.1 Compensation
ARTICLE 3
COMPENSATION
CONTRACTOR 's compensation for all work under this Agreement shall conform
to the provisions of the Fee Proposal, attached hereto as Exhibit B and incorporated by
this reference .
CONTRACTOR shall not undertake any work beyond the scope of this
Agreement unless such additional work is approved in advance and in writing by CITY.
Section 3.2 Method of Payment
CONTRACTOR shall submit invoices for completed work on a monthly basis , or
as otherwise agreed , providing , without limitation , details as to amount of hours,
individual performing said work , hourly rate, and indicating to what aspect of the Scope
of Services said work is attributable . CONTRACTOR's compensation for all work under
this Agreement shall not exceed the amount of the Fee Proposal.
Section 3.3 Costs
The Fee Proposal shall include all reimbursable costs required for the
performance of the Scope of Services . Payment of additional reimbursable costs
considered to be over and above those inherent in the original Scope of Services shall
be approved in advanced and in writing, by CITY.
Section 3.4 Auditing
CITY reserves the right to periodically audit all charges made by CONTRACTOR
to CITY for services under this Agreement. Upon request, CONTRACTOR agrees to
furnish CITY, or a designated representative , with necessary information and assistance
needed to conduct such an audit.
CONTRACTOR agrees that CITY or its delegate will have the right to review,
obtain and copy all records pertaining to performance of this Agreement.
CONTRACTOR agrees to provide CITY or its delegate with any relevant information
requested and shall permit CITY or its delegate access to its premises, upon reasonable
notice , during normal business hours for the purpose of interviewing employees and
inspecting and copying such books , records, accounts, and other material that may be
relevant to a matter under investigation for the purpose of determining compliance with
this requirement. CONTRACTOR further agrees to maintain such records for a period of
three (3) years after final payment under this Agreement.
3
ARTICLE 4
MISCELLANEOUS PROVISIONS
Section 4.1 Nondiscrimination
In performing services under this Agreement , CONTRACTOR shall not
discriminate in the employment of its employees or in the engagement of any sub
CONTRACTOR on the basis of race, color , religion , sex, sexual orientation , marital
status , national origin , ancestry, age , or any other criteria prohibited by law.
Section 4.2 ADA Compliance
In performing services under this Agreement , CONTRACTOR shall comply with
the Americans with Disabilities Act (ADA) of 1990, and all amendments thereto , as well
as all applicable regulations and guidelines issued pursuant to the ADA
Section 4.3 Indemnification and Responsibility for Damage
CONTRACTOR to the fullest extent permitted by law, shall indemnify and hold
harmless CITY, its elected and appointed officials , directors , officers, employees and
volunteers from and against any claims, damages, losses , and expenses (including
reasonable attorney's fees and costs), arising out of performance of the services to be
performed under this Agreement, provided that any such claim, damage, loss , or
expense is caused by the negligent acts , errors or omissions of CONTRACTOR, any
subcontractor employed directly by CONTRACTOR , anyone directly or indirectly
employed by any of them, or anyone for whose acts they may be liable , except those
injuries or damages arising out of the active negligence , sole negligence, or sole willful
misconduct of the City of Lodi , its elected and appointed officials , directors , officers ,
employees and volunteers . CITY may, at its election, conduct the defense or participate
in the defense of any claim related in any way to this indemnification . If CITY chooses at
its own election to conduct its own defense , participate in its own defense, or obtain
independent legal counsel in defense of any claim related to this indemnification,
CONTRACTOR shall pay all of the costs related thereto, including without limitation
reasonable attorney fees and costs . The defense and indemnification obligations
required by this Agreement are undertaken in addition to, and shall not in any way be
limited by the insurance obligations set forth herein . CONTRACTOR 'S liability shall not
extend to any consequential, indirect, special or punitive damages, nor shall
CONTRACTOR'S total liability exceed an amount equal to the aggregate amount of
compensation payable to CONTRACTOR under this agreement.
4
Section 4.4 No Personal Liability
Neither the City Council, nor any other officer or authorized assistant or agent or
City employee shall be personally responsible for any liability arising under this
Agreement.
Section 4.5 Responsibility of CITY
CITY shall not be held responsible for the care or protection of any material or
parts of the work described in the Scope of Services prior to final acceptance by CITY,
except as expressly provided herein .
Section 4.6 Insurance Requirements for CONTRACTOR
CONTRACTOR shall take out and maintain during the life of this Agreement,
insurance coverage as set forth in Exhibit C attached hereto and incorporated by this
reference .
Section 4.7 Successors and Assigns
CITY and CONTRACTOR each bind themselves, their partners, successors,
assigns , and legal representatives to this Agreement without the written consent of the
others. CONTRACTOR shall not assign or transfer any interest in this Agreement
without the prior written consent of CITY. Consent to any such transfer shall be at the
sole discretion of CITY.
Section 4.8 Notices
Any notice required to be given by the terms of this Agreement shall be in writing
signed by an authorized representative of the sender and shall be deemed to have been
given when the same is personally served or upon receipt by express or overnight
delivery , postage prepaid, or three (3) days from the time of mailing if sent by first class
or certified mail , postage prepaid, addressed to the respective parties as follows :
To CITY : City of Lodi
221 West Pine Street
P.O . Box 3006
Lodi, CA 95241-1910
Attn : Lance Roberts, Utilities Manager
To CONTRACTOR: HACH Company
5600 Lindbergh Drive
Loveland, CO 80539
Attn : Marty Jest, Director of Technical Services
Section 4.9 Cooperation of CITY
CITY shall cooperate fully and in a timely manner in providing relevant
information it has at its disposal relevant to the Scope of Services .
5
Section 4.10 CONTRACTOR is Not an Employee of CITY
CONTRACTOR agrees that in undertaking the duties to be performed under this
Agreement, it shall act as an independent contractor for and on behalf of CITY and not
an employee of CITY . CITY shall not direct the work and means for accomplishment of
the services and work to be performed hereunder. CITY, however, retains the right to
require that work performed by CONTRACTOR meet specific standards without regard
to the manner and means of accomplishment thereof.
Section 4.11 Termination
CITY may terminate this Agreement, with or without cause, by giving
CONTRACTOR at least ten (10) days written notice. Where phases are anticipated
within the Scope of Services, at which an intermediate decision is required concerning
whether to proceed further, CITY may terminate at the conclusion of any such phase .
Upon termination, CONTRACTOR shall be entitled to payment as set forth in the
attached Exhibit B to the extent that the work has been performed . Upon termination,
CONTRACTOR shall immediately suspend all work on the Project and deliver any
documents or work in progress to CITY. However, CITY shall assume no liability for
costs, expenses or lost profits resulting from services not completed or for contracts
entered into by CONTRACTOR with third parties in reliance upon this Agreement.
Section 4.12 Confidentiality
CONTRACTOR agrees to maintain confidentiality of all work and work products
produced under this Agreement, except to the extent otherwise required by law or
permitted in writing by CITY . CITY agrees to maintain confidentiality of any documents
owned by CONTRACTOR and clearly marked by CONTRACTOR as "Confidential" or
"Proprietary", except to the extent otherwise required by law or permitted in writing by
CONTRACTOR. CONTRACTOR acknowledges that CITY is subject to the California
Public Records Act.
Section 4.13 Applicable Law, Jurisdiction, Severability, and Attorney's Fees
This Agreement shall be governed by the laws of the State of California.
Jurisdiction of litigation arising from this Agreement shall be venued with the San
Joaquin County Superior Court . If any part of this Agreement is found to conflict with
applicable laws, such part shall be inoperative, null, and void insofar as it is in conflict
with said laws , but the remainder of this Agreement shall be in force and effect. In the
event any dispute between the parties arises under or regarding this Agreement, the
prevailing party in any litigation of the dispute shall be entitled to reasonable attorney 's
6
fees from the party who does not prevail as determined by the San Joaquin County
Superior Court .
Section 4.14 City Business License Requirement
CONTRACTOR acknowledges that Lodi Municipal Code Section 3 .01 .020
requires CONTRACTOR to have a city business license and CONTRACTOR agrees to
secure such license and pay the appropriate fees prior to performing any work
hereunder.
Section 4.15 Captions
The captions of the sections and subsections of this Agreement are for
convenience only and shall not be deemed to be relevant in resolving any question or
interpretation or intent hereunder.
Section 4.16 Integration and Modification
This Agreement represents the entire understanding of CITY and
CONTRACTOR as to those matters contained herein . No prior oral or written
understanding shall be of any force or effect with respect to those matters covered
hereunder. This Agreement may not be modified or altered except in writing, signed by
both parties .
Section 4.17 Contract Terms Prevail
All exhibits and this Agreement are intended to be construed as a single
document. Should any inconsistency occur between the specific terms of this
Agreement and the attached exhibits, the terms of this Agreement shall prevail.
Section 4.18 Severability
The invalidity in whole or in part of any provision of this Agreement shall not void
or affect the validity of any other provision of this Agreement.
Section 4.19 Ownership of Documents
All documents , photographs, reports , analyses, audits , computer media, or other
material documents or data, and working papers, whether or not in final form, which
have been obtained or prepared under this Agreement , shall be deemed the property of
CITY . Upon CITY's request , CONTRACTOR shall allow CITY to inspect all such
documents during CONTRACTOR's regular business hours . Upon termination or
completion of services under this Agreement , all information collected, work product and
documents shall be delivered by CONTRACTOR to CITY within ten (1 0) calendar days .
7
CITY agrees to indemnify , defend and hold CONTRACTOR harmless from any
liability resulting from CITY 's use of such documents for any purpose other than the
purpose for which they were intended .
Section 4.20 Authority
The undersigned hereby represent and warrant that they are authorized by the
parties to execute this Agreement.
Section 4.21 Federal Transit Funding Conditions
D If the box at left is checked, the Federal Transit Funding conditions attached as
Exhibit D apply to this Agreement. In the event of a conflict between the terms of this
Agreement or any of its other exhibits , and the Federal Transit Funding Conditions, the
Federal Transit Funding Conditions will control.
IN WITNESS WHEREOF, CITY and CONTRACTOR have executed this
Agreement as of the date first above written.
ATTEST:
JENNIFER M. FERRAIOLO
City Clerk
APPROVED AS TO FORM :
JANICE D. MAGDICH , City Attorney
By : ______________________ __
~ Attachments:
Exhibit A-Scope of Services
Exhibit 8 -Fee Proposal
Exhibit C -Insurance Requirements
CITY OF LODI, a municipal corporation
STEPHEN SCHWABAUER
City Manager
HACH COMPANY, a Delaware corporation
By : ______________________ __
Name: Marty Jost
Title : Director of Technical Services
Exhibit D-Federal Transit Funding Conditions (if applicable)
Funding Source: 53053003.72352
(Business Unit & Account No.)
Doc ID :R :\GROUP\ADMIN\Councii\2019\07172019\Hach\PSA .doc
CA :Rev.01.2015
8
HACH 5600 Lindbergh Dnve PO Box )89 Loveland Cotorado 80539 I P 970 669 3050 I r 970 669 2932 I ha "
Be Right™
Claros Process Management System
for
Nitrification and Sludge Retention Time
Exhibit AlB
HACH 5600 Lindbergh Dnve I PO Box 389 I Loveland . Colorado 80539 I P 970 669 3050 I F 970 669 2932 I hach .com
June 19, 2019
Ken Capitanich
City of Lodi-White Slough WPCF
12751 N. Thornton Road
Lodi, CA 95242
Re: Hach Claros Process Management system for Nitrification Draft Proposal
Dear Ken:
Thank you for the opportunity to provide the attached draft proposal. This document includes a description of
Hach's Claros Process Management system for Nitrification and Sludge Retention Time (SRT), the expected
operational benefits, installation requirements, and pricing totaling: $76,800 (plus shipping and applicable
taxes), which is valid through August 31, 2019 . Additionally, Hach is offering an annual Field Service Partnership
for the proposed equipment totaling: $24,910 (see details below).
The Claros Process Management system for Nitrification provides your facility significant benefits. Primarily, the
system measures real time ammonia loading to the nitrification process, and based on the concentration of
nitrifiers present, generates an ideal dissolved oxygen setpoint to ensure the load is nitrified to your chosen
effluent ammonia concentration. This improves aeration control, promotes simultaneous
nitrification/denitrification, reduces aeration costs, lowers the oxygen demand, recovers alkalinity, and reduces
labor requirements to meet the ammonia limits. Also measured and calculated in real time are the aerobic SRT,
required and maximum nitrification rates of the nitrification system .
The Sludge Retention Time system measures real time mixed liquor suspended solids and waste activated sludge
concentrations, and optimizes sludge wasting by using enhanced mass control instead of simple volumetric
control, ensuring an accurate SRT of the biological system. This improves process control, while reducing costs
associated with incorrect wasting, day to day variability, and potentially reducing aeration costs as well.
To proceed with this proposal, please have your Procurement Department forward the purchase order directly
to my attention . Upon acknowledgement of your purchase order, the Claros Process Management system for
Nitrification and SRT has a delivery lead time of 6-8 weeks.
Thank you again for the opportunity to work with you on this exciting project!
Best Regards,
Michael Stroth
Sales Development Manager
Central California
HACH 5600 L.ndbergh Dnve I PO Box 389 I Loveland . Colorado 80539 I P 970 669 3050 I F 970 .669 2932 I hach com
Claros Process Management System for Nitrification
City of Lodi, CA
SUMMARY
The following proposal is between Hach and City of Lodi, specific to the installation and operation of Hach's
Claros Process Management (CPM) system for Nitrification and Sludge Retention Time at Lodi's wastewater
treatment facility.
EXPECTED OPERATIONAL BENEFITS
Based on previous conversations and site visits, the following benefits can be expected after implementation of
the CPM system for Nitrification:
Optimization of dissolved oxygen levels needed for nitrification: It is possible to reduce the energy
consumed by a facility 's aeration system by continually matching the oxygen supply to the oxygen
demand. This can result in significant electricity savings for facilities as aeration for the activated sludge
treatment process often accounts for greater than 60% of the energy consumed by such treatment
facilities.
Consistent effluent ammonia concentration to meet compliance standards: Operators are facing
increasingly stringent ammonia, nitrate, and nitrogen discharge limitations. With real-time monitoring
and an algorithm accurately modeling the bioreactor, operators will have the best opportunity to meet
these discharge requirements while optimizing plant performance. The CPM system for Nitrification does
what your best operator would do if they could manage the process every minute of every day.
Promotes conditions for simultaneous nitrification/denitrification: simultaneous
nitrification/denitrification has been proven to reduce the oxygen demand of the wastewater by utilizing
carbon for denitrification (including slowly biodegradable carbon) and recovering alkalinity. This could
lead to lower total nitrogen values and reduced external alkalinity dosing requirements.
Real time calculation and trending of nitrification process parameters: Operators can see when their
treatment process may be disrupted based on influent loadings, and or toxicity, so they can adjust
accordingly .
Comprehensive analysis of the nitrification process and monthly reports: Utilizing the cellular
connection, Hach 's remote CPM Team monitors the system's performance and provides recommendation
to improve the system performance and reliability . Also, the system stores and trends the collected data
allowing for greater visibility into the nitrification process, preserving knowledge and simplifying the
training of new operators.
The following benefits can be expected after implementation of the CPM system for Sludge Retention Time :
Ensure accurate aerobic SRT to optimize treatment by wasting mass instead volume: An accurate and
precise aerobic SRT has been proven to be critical to the operation of a treatment plant. Wasting by volume
produces error in the actual SRT as the concentration of waste activated sludge changes throughout the
wasting period. This can lead to filament growth, particularly nociardia and microthrix, which can impact
settleability and cause low RAS concentrations, high effluent TSS values, and increased risk of
noncompliance for TSS and fecal coliforms. For plants that perform Bio-P, rapid temperature changes can
favor glycogen accumulating organisms (GAOs) over polyphosphate accumulating organisms (PAOs) leading
to a loss of Bio-P and i ncreased chemical costs . By accurately controlling the SRT during these events, PAOs
can be favored while maintaining nitrification.
HACH 5600 Lindbergh Dnve I PO Box 389 I Loveland. Colorado 80539 I P 970 669 3050 I F 970 6692932 I hach.com
Consistent wasting operations: The CPM system for Sludge Retention Time does what your best operator
would do if they could manage the process every minute of every day .
Potential aeration energy savings: Operating at a lower SRT lowers the mixed liquor suspended solids
concentration, which leads to increased oxygen transfer efficiency and lower aeration energy requirements.
SYSTEM DESCRIPTION
Hach's CPM system for Nitrification measures real time ammonia loading to the nitrification process, and based
on the concentration of nitrifiers present, generates an ideal dissolved oxygen setpoint to ensure the load is
nitrified to your chosen effluent ammonia concentration. This improves aeration control, promotes
simultaneous nitrification/denitrification, while reducing costs associated with over-aerating and reduces labor
requirements to meet these limits . Also measured and calculated in real time are the aerobic SRT, required and
maximum nitrification rates of the nitrification system .
The open loop algorithm utilizes a biological simulation based upon the Activated Sludge Model #1 (ASMl)
mathematical model published by the International Water Association (IWA) and is customized to the plant
specific process . This model uses the aeration basins influent and RAS flows, influent ammonia concentration ,
DO concentrations, temperature, MLSS, and the compensated rates of the nitrifying biomass to determine the
lowest possible DO concentration to achieve the effluent ammonia concentration set point .
This open loop control is combined with a closed-loop control based on the ammonia concentration at the
aeration effluent to calculate the DO set point. If input signals like inflow, ammonium or suspended solids are
not available the system automatically switches to fallback strategies .
02 set point
·--------------
aeration
Image 1: Typical instrumentation and location requirements for a CPM Nitrification installation.
REAL TIME NITRIFICATION PROCESS MONITORING
Hach 's CPM system for Nitrification uses the biological simulation to calculate and trending nitrification process
parameters which include SRT, nitrifier percentage, maximum nitrification rate, and required nitrification rate .
The nitrification process parameters can be used to determine when to discharge side-streams, troubleshoot
possible toxicity events, and can provide a plant specific insight as to activity of the nitrifying biomass . The real-
time nitrification process monitoring is only available when ammonia is measured in the i nfluent.
HACH I 5600 Ltndbergh Dnve I PO Box 389 I Loveland. Colorado 80539 I P 970 669.3050 I F 970 669.2932 I hach.com
800
7.00
6.00
£
.:2. 5.00
"' E.
" ~ 400
c
.Q
~ 'E J.oo
z
100
100
0.00
lApr 3Apr 5 Apr 7Apr 9 Apr 11 Apr 13 Apr lS-Apr
-Maxtmum Nitrificat•on Rate -Requtred Nttrificatton Rate
Image 2: Trending actual real-time maximum and required nitrification rates. When required rate is greater than
the maximum there is a potential for ammonia bleed through. The large drop in the rates was due to a storm
event when the solids were pushed into the clarifier and a shortened residence time.
The CPM system for Sludge Retention Time measures Mixed Liquor Suspended Solids (MLSS) and Waste Activated
Sludge (WAS) suspended solids in real time and based on your chosen SRT the system generates a WAS flow
setpoint. The WAS flow setpoint is calculated by determining how many pounds of solids are required to be
removed from the system to maintain your chosen SRT setpoint, over your chosen wasting timeframe,
compensated for the changing WAS concentration.
The sludge retention time control system supplied by Hach includes a CPM SRT module, cellular modem and
appropriate mounting hardware.
If input signals like i nflow, MLSS or WAS suspended solids are not available the system automatically sw itches to
fallback strategies .
HACH I 5600 IJndbergh Dnve I PO Box 389 I Loveland. Colorado 80539 I P 970 669 3050 I F 970 669 2932 I hach c om
Image 3: Typical instrumentation and location requirements for a CPM Sludge Retention Time installation.
Commissioning Services include:
• Coordination of customer and Hach resources and schedules by a Hach Project Manager.
• Instrument configuration and programming in Hach 's CPM Configuration Center.
• Unlimited priority CPM Technical Support calls during installation (standard business hours are 6am-6pm
M-F Mountain Time, excluding holidays).
• Onsite startup by a Hach Field Service Technician, including:
o Certificate of Instrument Performance.
o Onsite customer operator training.
• 12 weeks of remote system mon itoring and optimization by Hach 's dedicated CPM Technical Support
personnel, including:
o Weekly system reports.
o Setup of real-time system alerts, such as operating outside of set points, flow issues, data
missing, etc.
Hach 's Field Service Partnership includes :
• Onsite preventive maintenance and repair by a Hach Field Service Technician, including :
o Parts, labor, and travel.
• Instrument maintenance schedule: CPM Module-1 PM visit, AMTAX sc-2 PM visits,
FILTRAX-4 PM visits, SOLITAX sc-2 PM visits and sc1000-1 PM visits.
• Instrument repairs: A Hach Field Service Technician will be dispatched as needed.
o Factory recommended calibrations .
o Free firmware updates .
• Continued re mote system monitoring by Hach 's CPM Technical Support personnel, including:
o Unlimited priority CPM Technical Support calls (standard business hours are 6am-6pm M-F
Mountain Time, excluding holidays).
HACH I 5600 Lmdbergh Dnve I PO Box 389 I Loveland . Colorado 80539 I P 970 669 3050 I F 970 669 2932 I hach com
o Monthly system reports.
Implementation:
• Hach and customer will collaborate on successful implementation of the solution at the customer site .
• Implementation process is captured in the graphic below.
• Targeted installation timeline is 10 weeks from PO to commissioning. Optimization can take additional
weeks depending on sophistication of process and communication frequency between plant and Hach's
remote support team.
• A project manager will be assigned upon receipt of PO and will own communication and fulfillment of
Ordering, Installation and Commissioning phases .
• A hand-off will occur for the Optimization period, which will be owned by the CPM Tech Support Team .
• A customer owner needs to be assigned to each phase to ensure timely and effective implementation of this
solution .
HACH 5600 Lindbergh Dnve PO Box 389 Loveland . Colorado 80539 p 970 669 3050 F 970.669 2932 hach.com
IMPLEMENTATION GUIDELINES· "Customer Owner'' section to be completed and submitted with PO
Hach CPM order is
booked CUS!UI!!:[ l2!:lill!:Cilbl!:~ (tbi~ !:QIU!I!Dl;
t
Hach Project • Send the Hach PM your team's contact information if you want
Manager (PM) additional team members to be included in email or phone
initiates project and communication .
• Ensure installation team receives introductory information packet sends introductory • Prepare s~e for installation
information to • Notify Hach PM of installation schedule and target co mmissioni ng
Order c ustomer date
Fu lf i llment 't
Phase Hach PM schedules '• Email suggested date(s) and time(s) to the Hach PM if a n
and hosts introductory phone conference between your team and the Hach
(6 Week introductory phone Service Team is desired.
Target) conference with • Note : this conference can take place during Installation Phase ,
\ instead . customer team
+
Hachlowa Hach Colorado
Configuration warehouse ships Ce nter configures · Eleas.e oate · Customer will receive two shipments-one from each J unconfigured items
(probes, analyzers, and ships Hach location .
electronics (CPM, chemica ls, and modem, and mounting hardware) controller) Customer Owner: -------1-------t --------.--------------------. """" '"' .~,.. •" '""'~··--00 1 Customer installs all • Connect all i nstrument ca bles/wires
equipment J • Land all necessary wires for input and output signals
• Integrate output signal into PLC/SCA DA (if app l ica ble )
t • Create auto/manual switch .
HachPM
coord inates w~h / ) Installation ~ customer and Hach • Verify com missio ning date with Hach PM .
Phase D ispatch to set
(3 Week Target) co mmissioning date
... 'work with CPM Tec hnic al Supportto complete the following :
Commissioning CPM Technical • Remotely verify via the cellular eWON modem t hat all instruments
delayed if not Support verifies are powe red and commu nicati ng
ready '------• Verify scaling of inputs and outputs commissioning Complete the Startup Checklist form to verify readiness and send to
readiness the Hach PM .
. } Customer Owner: ------------------------------------------
Hach Field Ser vice r • En sure experts are available to work with Hach Field Service and and CPM Technical CPM Te chn ical Support personneL
Support [" Ensure all req uired reage nts/buffers/standards are ava i lable and
co mmissio n CPM valid .
Comm ission i ng system
Phase -t (1 Day Target) Hach PM closes
pr oject, hands off to
Technical Support Customer Owner :
---------------t ---------------------------
'• Ensure Hach CPM Technical Support has the correct contact \
information for personnel who may need to answer questions
during optim izat ion .
J
Op ti m i za tio n CPM Technical • Coordinate w~h Hach CPM Technical Support to switch to CPM
Phase Support optimizes (automatic) control, unless system is to be used strictly for
(3 week Targe t) system modeling .
~lease cote · Weekly reports with analysis wi ll be sent for 12 weeks . )
./
. -k Customer Owner: -----------------------------
Post -CPM Technical (Contact CPM Technical Support as needed regar~ I
Op ti m iza t io n Support provides • Desired changes
continued support • Questions Su ppo rt and sends monthly • When CPM is switched into manual control / (Ongo ing ) -
reports Customer Owner :
Image 2 . Implementation Flow Diagram
HACH 5600 lmdbergh Dnve I PO Box 389 I loveland Colorado 80539 I P 970 669 3050 I F 970 669 2932 I hach com
INSTALLATION
The AMTAX sc, sclOOO controller and FILTRAX will be in stalled in a location meeting the following requirements :
• Ambient temperature between -4 °F and ll3°F, up to 95% humidity non-condensing
• Sample temperature between 34 °F and 104°F
• Within 60 feet of the chosen sampling location
• Accessible with ample space for equipment maintenance
• Prox i mity to main voltage and signal wiring capabilities
• May be installed in doors or outdoors (with appropriate weather protection -see manuals)
• Access to drain
Proposed Instrumentation Installation Locations:
Imag e 4 indicates location s of instrum entation.
HACH I 5600 Lindbergh Drive I PO Box 389 I Loveland . Colorado 80539 1 P 970 669 3050 1 F 970 669.2932 1 hach com
Proposed CPM N itrification and SRT Module Installation Location :
• CPM Nitrification and SRT Module (Industrial PC w ith integrall5 .6" touch screen) to be installed on panel
behind the Control Bu i lding.
Image 5 -CPM module installation location
In this proposal , City of Lodi is responsible for mounting the AMTAX sc , sclOOO controller, FILTRAX , CPM Module,
cellular modem and connecting the desired signal wires described below. Wiring for these signals will be the
responsibility of City of Lodi . Dimensions oft his equipment are in the Technical Specifications and
Commissioning document.
The CPM module will be installed in the location identified in Image 4 above. City of Lodi is responsible for wiring
the CPM module (24 vDC), cellular modem (24 vDC) and sclOOO (120 vAC) plus signal wiring.
Required signals :
• Plant influent flow-input
• RAS flow-input
• Mixed liquor temperature-input
• DO Concentration -input
• DO set -po i nts-output
• RAS/WAS TSS Concentration -input
• WAS flow-input
• WAS flow setpoint-output
HACH 5600 lmdbergh Dnve I PO Box 389 I loveland Colorado 80539 I P 970 669 3050 I F 970 669 2932 I hach .com
Optional signals :
• Influent and effluent ammonia concentrations
• MLSS solids concentration
• DO concentrat ion(s)
• Required nitrification rate
• Maximum possible nitrification rate
• Nitrifier concentration
• Influent ammonia loading
The cellular modem allows for remote Hach Technical Support of the CPM Nitrification system via cellular
communication. Connection from the cellular modem to the sclOOO controller and CPM module will be made via
Ethernet cables. It is suggested to install the modem inside the same cabinet which houses the CPM module.
City of Lodi is responsible for providing power and Ethernet cables .
Startup, configuring, and training of the system will be supplied by Hach on a date agreed upon by the evaluation
team .
Supplied by Hach :
• AMTAX sc ammonia analyzer
• sclOOO controllers and 1/0 cards
• Fl L TRAX sam pie filtration system
• CPM Nitrification & SRT module
• AMT AX sc reagents
• Commissioning the AMTAX sc, SOLITAX sc , sclOOO , FILTRAX and CPM module
• Ons ite training of instrumentation and controllers
• Field Service Partnership
Supplied by Lodi :
• Installation of the sclOOO controllers, AMTAX sc, FILTRAX, SOLITAX sc , CPM module, cellular modem
i n proposed locations
o Supply power, wiri ng, condu it and plumbing as necessary
o Terminate and i ntegrate inputs and outputs from sclOOO to existing PLC
• Creat ion of "Auto/Manual" switch in SCADA to toggle between CPM Nitrification and SRT setpoints
and manual setpoints
Total System Cost:
Equipment and Start-up Commissioning Services
Estimated Tax
Freight
Annual Field Service Partnership for the proposed equipment
Total, not to exceed:
$76,800
$ 6,336
$ 1,570
$24,910
$109,616
HACH 5600 lindbergh Dnve I PO Box 389 I Loveland. Colorado 80539 I P 970 669 3050 I F 970.669.2932 I hach.com
REMOTE MONITORING SERVICE
An important feature of the system is remote monitoring provided by Hach 's Service Department. Utilizing the
cellular connection, Hach's remote CPM Team monitors the system's performance and provides weekly reports
for the first 12 weeks to City of lodi, then monthly reports thereafter. Image 6 is an example of these reports .
ikP'f' o. Ju. !Ot8
Coqwty ~._.lie-f'. CO
C Pl\1 Monthly Report AcCOWM Nu I S
CCJMfXt 91765
E.\ptn&MM 0. 12.'3 1 20 11
":. ~ },._ 1\ 1\
................. -------~7~
Nil ~U ~I! «r ~if ~~I ~ -~ N!"
l:'ert'orm:mno J un l OHI \Ia.' !Oig
,twg ,,.... .. rnmor-. 34.0 mst l 188 11"9l
A E~Ammonil l 'l
A o..cw.d 3.29 L 390
·' l il
1 ·.: •• ·+---:, --------. ---I -
I •• I L!ro!!:'2._.P-!a. Mi! .. !M
=i"il"'"''.,.iii .............. IJiii,,....,iiiij;:i ....... ii'iiO< ..... _...,,..,_.,....Ilimii _ _,,,_~;;: ... -==;;-u;;---~
r.c.zo t•n :aa All ~thul b .-«:-ll..o t...,nNdiOqode~.
••"281I R2&,.,.. No _,... '-'d
~~~=-i:ICI"'C»*'Pe.-q~-67'2.zn a.6l.a~1 1M..taa:l.su6~o.os
~wAU_......,.. • ...-n1'91._li'CII'MI9 indtalt_...~on es~w..-.o...tt,
~'?C l to:JOAMS...ii __ 1...,... ..... AIRD
Image 6-Example monthly reports for the CPM Nitrification system. Influent & effluent ammonia trends, along
with trended DO concentration versus setpoint with a monthly average table . On page two, effluent ammonia
and DO concentration are trended annually and compared to the previous year. Also included are service notes
indicating when the system triggers errors or warnings, sensor calibration data, and any specific actions taken or
required by the end user.
HACH 5600 Lindbergh Dnve I PO Box 389 I Loveland Colorado 80539 1 P 970 669 3050 I F 970 669 2932 hachc:om
MAINTENANCE
REQUIRED
Measurement Indicator:
£xtre"'"'ly low r age t
Any 1 nstrument error
1 dayo1 es! ret'Tlal "'9 untd e nell
recoi'TI'Tlended m ntenance lask
Water n analyzer
Measurement Indicator:
Low reagen levels
•Hill need replacements soon
Pump p!ston exchange 0\lerdue
by more l'lan 60 da yo;
F•ter module 1S SOiled clean ng
reqUired soon !only applieS to
analyzers WI h a r probe
Any nstrument warnong sc1000
background screen only turns ellow
on an 1nstrument warr~~ng )
~ ~ day! '"' "'9... the nex
recorTYJie'lded maontenance laSk
OPTIMAL
PERFORMANCE
Measurement Indicator:
Reagent le""ls acceptable
1X or more remillnmg l
Pump ptston 1n good condlllon 10~
or pump PIS on eliChange IS due
(1nd ca or percentage wtl stead1ly
decrease the longer the pump piston
exchange delayed
F1l er module .,, good cond 10n
95:t white analyzer s warmng up
95 :t while analyzer s cooling down
Service Indicator.
7 or mor da yo; r mao l'l'"l9 until he
nex recommended rna enance tasl<
(user adjUStable between I 14 days)
little to no mo1sture detected
n analyzer
Image 7 shows examples of Prognosys indicator bars which allow onsite operators and Hach 's remote service
team to visually diagnose the 'h ealth ' and reliability of the equipment. In the event a signal is lost, reagents need
replacement, or an instrument needs cleaning, Prognosys rM notifies the user. Combining Prognosys rM with our
remote monitoring team ensures your process is optimized and functioning reliably.
CONCLUSION
Hach is very excited to be working again with City of Lodi on expanding this project. We hope that you have
received all the information necessary to understand the system fully and proceed with this proposal.
However, please to do not hesitate to contact Michael Stroth with any additional questions, or to review this
proposal in more detail.
HACH I 5600 Ltndbergh Dnve I PO Box 389 I Loveland. Colorado 80539 I P 970 669 3050 I F 970.669 2932 I hach.corn
Configuration and Start-up Terms
1.0 Scope
The purpose of this document is to outline the services Hach will provide to the Customer as part of the initial installation of a Glaros
Process Management system. It also describes the obligations of the customer that will enable Hach to meet these commitments .
This document explicitly does not address Hach 's service responsibilities under any support contract betv.leen the Customer and
Hach.
2.0 Configuration:
Prior to the scheduled Start-up and Configuration, a Hach Project Manager will call the customer to verify that all the equipment has
been wired and plumbed. If the equipment will not be installed in time for the scheduled start-up, a new date will then be set. The
scope of the start-up and configuration will be discussed. If there are any customer expectations that exceed the scope of the
installation deliverables , those are to be defined and a price quoted to cover the additional time and travel expense required to
deliver.
3.0 Start-Up Deliverables
3.1 Inspection of the customers installation of the equipment. Examination of instrument mounting, power connections ,
communication systems , sample, waste & reagent systems to the analyzer.
3.2 Install reagents to the analyzer (supplied with analyzer).
3.3 Enter user programmable parameters of CPM system based on customer's specific criteria .
3.4 Perform equipment verification .
3.5 Enable and configure sc1000 communications and system alarms.
3.6 Verification of remote communication.
3.7 Verify CPM output is functionaL
3.8 Provide one informal, in front of the system , end-user training event covering basic instruments operation and maintenance as
outlined in the respective instrument user manual for small groups for interactive discussion. Provide specific instructions on
how to contact Hach Support when needed.
3.9 Hach will hold a post installation review with the customer to:
Review tasks, deliverables.
Outline support arrangements as purchased by the customer.
4.0 Scheduling
Hach and the customer will tentatively set a mutually agreeable date and time for the system installation at the time of system
order.
The commissioning schedule will be finalized no later than 45 calendar days after completion of the delivery of the CPM
system.
Should customer want to change any deliverables set forth in the CPM Configuration and Start-Up Terms, Hach will assess the
impact of the scope changes on resources and schedule . If the change/s can be accommodated , Hach will quote additional
fees as appropriate. ·
5.0 Hach Obligations
Hach will rely on the following principles, together with those stated elsewhere in this Configuration and Start-up document , in
performing the service . Should any of these assumptions prove incorrect or incomplete or should Customer fail to comply with
any of the Customer responsibilities set forth in this document, Hach reserves the right to modify the price, scope , or schedule
HACH I 5600 Llndbergh Dnve I PO Box 389 I Loveland Colorado 80539 I P 970 669 3050 I F 970 669 2932 I hach.com
of the Service.
5.1 Hach will perform the Service at one location only . A location consists of one building , and Hach , in its sole discretion , has the
right to determine whether the location of one or more units is in fact in one location . Additional site visits will entail additional
travel and labor costs at Hach's then current T&M rates .
5 .2 Any Service schedule estimates represent Hach's best technical judgment based on information available . The actual duration
of the Service may vary .
5.3 Hach will assign a Project Manager to this engagement and will coordinate activities with Customer's Project Manager. Hach's
Project Manager will have primary responsibility for coordinating all activities for this Service, including scheduling resources,
confirming project activities and deliverables are within the scope of this Configuration and Start-up document. Hach's Project
Manager will serve as Hach's single point of contact for this Service. A Hach Consultant or Application Engineer may perform
the Hach project management activities as appropriate .
5.4 Customer will assign staff to support Hach that are appropriately trained in their area of responsibility
5.5 Meetings will take place at a mutually accepted location . Conference calls may be used as appropriate .
5.6 Hach reserves the right to use subcontractors where appropriate .
5.7 The engagement will begin on a mutually acceptable date.
5.8 The tasks and deliverables described in this document will be deemed accepted by Customer upon delivery.
5.9 The only tasks and deliverables Hach will undertake or deliver in providing the Service are those specifically set forth in this
Configuration and Start-Up Document.
5.10 Hach will conduct the Service during Hach 's standard business hours and standard business days. Requests for service
outside of business hours will be considered and quoted on a case-by-case basis .
5.11 Hach will make commercially reasonable efforts to meet those critical time frames identified by Customer and agreed to by
Hach in writing .
5.12 Upon hand-over, responsibility for administering any Service components (including hardware and software) passes to
Customer. Subsequently, Hach will only work on the Service components pursuant to Hach's responsibility under any support
contract between Customer and Hach .
6.0 Customer Responsibilities
6.1 Provide a project manager ("Project Manager") to provide direction and guidance to Customer's personnel as required by Hach
to maintain project momentum .
6.2 Be readily available and on-site as and when required by Hach for the duration of the Service .
6.3 Approve access for Remote Electronic Support .
The provision of remote access for system diagnostics will substantially assist in providing timely support of Covered Products .
Hach will access through its cellular functionality.
6.4 Provide adequate YJOrkspace for each of Hach's personnel , as well as access to telephones , copiers, faxes, conference rooms ,
and printing facilities as reasonably necessary.
6.5 Provide a timely response (i .e . in a time period that does not affect Hach's scheduled delivery of the Service) to all requests for
information by Hach .
6.6 Provide timely delivery of information and support (i.e . in a time period that does not affect Hach's scheduled delivery of the
Service) from suppliers of non-Hach equipment and services as requested .
6.7 Provide any relevant operational performance standards in use by Customer related to Service delivery.
HACH I 5600 Lmdbergh Dnve I PO Box 389 I Loveland. Colorado 80539 I P 970 669 3050 I F 970 .669 2932 I hach .c om
FIELD SERVICE COST CALCULATION & DESCRIPTIONS
UNIT EXTENDED
PART# DESCRIPTION PRICE QTY PRICE
FSPAMTAX FLD SVC PLAN - 2 ON-SITE VISITS PER YEAR $2,137 1 $2,137
FPSFILTRAX FLD SVC PLAN -4 ON-SITE VISITS PER YEAR $2,955 1 $2,955
FPSSC1000 FLD SVC PLAN - 1 ON-SITE VISITS PER YEAR $259 2 $518
FSPAISE FLD SVC PLAN-2 ON-SITE VISITS PER YEAR $3,309 1 $3,309
FSPSOLITAX FLD SVC PLAN-2 ON-SITE VISITS PER YEAR $1,079 1 $1,079
RTC SYSTEM ADDON ANNUAL RTC SERVICE & SUPPORT $3,170 4 $12,680
HACH PM EVAL ONE-TIME REPAIR ON AISE & SOLITAX (IF NEEDED) $2,232 1 $2,232
Total Cost Year 1 (including one-time repairs, if needed) $24,910
Included in the service partnership:
• Hach Field Service:
o Startup, programming, and end user training of the equipment above .
o On site visits for preventative maintenance service on all equipment, parts, labor, & travel
included.
o Remote service and monitoring through Hach Technical Support (cellular connection to sclOOO).
Details of the service partnership include:
• Remote Support System Performance and Optimization : Our centrally located technical experts receive
alarms and warnings in real time and dispatch local Hach field service technicians if required. These
same experts monitor process data, analyze measurement trending, and partner with end users to
continue optimizing system performance; in order to maximize cost savings.
• Instrument Start-up and Scheduled Preventative Maintenance: Our local Hach field service technicians
will complete onsite initial start-up of the instruments, provide a Certificate of Instrument Performance,
and automatically return for all scheduled Preventative Maintenance.
• Break/Fix Insurance: If an instrument experiences an unforeseen failure, our local Hach field service
technician will be dispatched through our centralized dispatch team to correct the failure onsite.
Not to exceed $109,616
Ia\ \ZI
Exhibit C
NOTE: The City of Lodi is now using the online insurance program PINS Advantage. Once you have been awarded a
contract you will receive an email from the City 's online insurance program requesting you to forward the email to your
insurance provider(s) to submit the required insurance documentation electronically
Insurance Requirements for Most Contracts
(Not construction or requiring professional liability)
Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages
to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the
Contractor, his agents , representatives , employees or subcontractors .
MINIMUM SCOPE AND LIMIT OF INSURANCE
Coverage shall be at least as broad as:
1. Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence " basis , including
products and completed operations , property damage , bodily injury and personal & advertising injury with limits no less than
$2,000,000 per occurrence . If a general aggregate limit applies , either the general aggregate limit shall apply separately to this
project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit.
2 . Automobile Liability: ISO Form Number CA 00 01 covering any auto or if Contractor has no owned autos , then hired , and non-
owned autos with limit no less than $1,000,000 per accident for bodily injury and property damage .
3. Workers' Compensation: as required by the State of California , with Statutory Limits , and Employer's Liability Insurance with limit
of no less than $1 ,000,000 per accident for bodily injury or disease .
Other Insurance Provisions:
(a) Additional Named Insured Status
The City of Lodi , its elected and appointed boards , commissions , officers, agents , employees, and volunteers are to be covered
as additional insureds on the CGL and auto policy with respect to liability arising out of work or operations performed by or on
behalf of the Contractor including materials, parts , or equipment furnished in connection with such work or operations . General
liability coverage can be provided in the form of an endorsement to the Contractor's insurance (at least as broad as ISO Form
CG 20 10 11 85 or if not available , through the addition of both CG 20 10 , CG 20 26 , CG 20 33 , or CG 20 38 ; and CG 20 37 if a
later edition is used
(b) Primary and Non-Contributory Insurance Endorsement
The limits of insurance coverage required may be satisfied by a combination of primary and umbrella or excess insurance . For
any claims related to this contract, the Contractor's insurance coverage shall be primary coverage at least as broad as ISO CG
20 01 04 13 as respects the Entity , its officers , officials , employees , and volunteers . Any insurance or self-insurance maintained
by the Entity , its officers , officials , employees , or volunteers shall be excess of the Contractor's insurance and shall not contribute
with it.
(c) Waiver of Subrogation Contractor hereby grants to City of Lodi a waiver of any right to subrogation which any insurer of said
Contractor may acqu ire against the City of Lodi by virtue of the payment of any loss under such insurance . Contractor agrees to
obtain any endorsement that may be necessary to affect this waiver of subrogation , but this provision applies regardless of whether
or not the City of Lodi has received a waiver of subrogation endorsement from the insurer
NOTE : (1) The street address of the CITY OF LOQI must be shown along with (a) and (b) and (c) above : 221 West Pine Street ,
Lodi , California , 95240 ; (2) The insurance certificate must state , on its face or as an endorsement , a description of the project
that it is insuring.
(d) Severability of Interest Clause
The term "insured" is used severally and not collectively , but the inclusion herein of more than one insured shall not operate to
increase the limit of the company's liability under the Contractors commercial general liability and automobile liability policies .
(e) Notice of Cancellation or Change in Coverage Endorsement
This policy may not be canceled nor the coverage reduced by the company without 30 days ' prior written notice of such
cancellation or reduct ion in coverage to the Risk Manager, City of Lodi , 221 West Pine St., Lodi , CA 95240 .
Page 1 1 of 2 pages Risk : rev . 3/1/2018
(f) Continuity of Coverage
All policies shall be in effect on or before the first day of the Term of this Agreement. At least thirty (30) days prior to the expiration
of each insurance policy , Contractor shall furnish a certificate(s) showing that a new or extended policy has been obtained which
meets the minimum requirements of this Agreement. Contractor shall provide proof of continuing insurance on at least an annual
basis during the Term . If Contractor's insurance lapses or is discontinued for any reason , Contractor shall immediately notify the
City and immediately obtain replacement insurance . Contractor agrees and stipulates that any insurance coverage provided to the
City of Lodi shall provide for a claims period following termination of coverage which is at least consistent with the claims period or
statutes of limitations found in the California Tort Claims Act (California Government Code Section 810 et seq .).
(g) Failure to Comply
If Contractor fails or refuses to obtain and maintain the required insurance , or fails to provide proof of coverage , the City may obtain
the insurance . Contractor shall reimburse the City for premiums paid, with interest on the premium paid by the City at the maximum
allowable legal rate then in effect in California . The City shall notify Contractor of such payment of premiums within thirty (30) days
of payment stating the amount paid , the name(s) of the insurer(s), and rate of interest. Contractor shall pay such reimbursement
and interest on the first (1st) day of the month following the City's notice. Notwithstanding any other provision of this Agreement,
if Contractor fails or refuses to obtain or maintain insurance as required by this agreement, or fails to provide proof of insurance,
the City may terminate this Agreement upon such breach . Upon such termination, Contractor shall immediately cease use of the
Site or facilities and commence and diligently pursue the removal of any and all of its personal property from the site or facilities.
(h) Verification of Coverage
Consultant shall furnish the City with a copy of the policy declaration and endorsement page(s), original certificates and
amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause . All certificates
and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required
documents prior to the work beginning shall not waive the Consultant's obligation to provide them . The City reserves the right to
require complete , certified copies of all required insurance policies , including endorsements required by these specifications , at
any time . Failure to exercise this right shall not constitute a waiver of the City's right to exercise after the effective
date.
(i) Self-Insured Retentions
Self-insured retentions must be declared to and approved by the City . The City may require the Consultant to provide proof of ability
to pay losses and related investigations , claim administration , and defense expenses within the retention . The policy language shall
provide , or be endorsed to provide , that the self-insured retention may be satisfied by either the named insured or City .
U) Insurance Limits
The limits of insurance described herein shall not limit the liability of the Contractor and Contractor's officers , employees , agents ,
representatives or subcontractors . Contractor's obligation to defend, indemnify and hold the City and its officers , officials ,
employees , agents and volunteers harmless under the provisions of this paragraph is not limited to or restricted by any requirement
in the Agreement for Contractor to procure and maintain a policy of insurance .
(k) Subcontractors
Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein , and
Consultant shall ensure that City is an additional insured on insurance required from subcontractors
(I) Qualified lnsurer(s)
All insurance required by the terms of this Agreement must be provided by insurers licensed to do business in the State of
Californ ia which are rated at least "A-, VI " by the AM Best Ratings Guide , and which are acceptable to the City. Non-admitted
surplus lines carriers may be accepted provided they are included on the most recent list of California eligible surplus lines
insurers (LESLI list) and otherwise meet City requirements .
Page 2 1 of 2 pages Risk : rev . 3/1/2018
RESOLUTION NO. 2019-153
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES
AGREEMENT WITH HACH COMPANY, OF LOVELAND,
COLORADO, FOR THE WHITE SLOUGH WATER POLLUTION
CONTROL FACILITY NITRIFICATION CONTROL SYSTEM
==== == == ===================== ===========================================
WHEREAS, White Slough Water Pollution Control Facility operates diligently to keep the
effluent ammonia levels at or below the Regional Water Quality Control Board's discharge limits;
and
WHEREAS, the Hach Nitrification Control System is a software analyzer that adjusts the
process of nitrification in real time, resulting in a reduced risk of ammonia violations and cost
savings; and
WHEREAS, staff recommends authorizing the City Manager to execute a Professional
Services Agreement with Hach Company, of Loveland, Colorado, for the White Slough Water
Pollution Control Facility Nitrification Control System, in the amount of $109,616.
NOW, THEREFORE, BE lT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute a Professional Services Agreement with Hach Company,
of Loveland, Colorado, for the White Slough Water Pollution Control Facility Nitrification Control
System, in the amount of $109,616.
Dated: August 7,2019
I hereby certify that Resolution No. 2019-153 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held Augusl7, 2019, by the following vote:
AYES: COUNCIL MEMBERS - Johnson, Kuehne, Nakanishi, and Mayor Chandler
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - Mounce
ABSTAIN: COUNCIL MEMBERS - None
^f^(ryx^rúr;,4
NI
City Clerk
FERRAIOLO
201 9-1 53