HomeMy WebLinkAboutAgenda Report - August 7, 2019 C-04AGENDA ITEM c-+
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AGENDA TITLE:
MEETING DATE:
PREPARED BY:
Adopt Resolution Authorizing City Manager to Waive Bid Process and
Purchase Library Database and Subscription Services from EBSCO, lnc.,
of Birmingham, Alabama ($20,854)
August 7,2019
Library Director
RECOMMENDED ACTION Adopt resolution authorizing City Manager to waive bid
process and purchase library database and subscription
services from EBSCO, lnc., of Birmingham, Alabama, in
the amount of $20,854.
BACKGROUND INFORMATION: The Lodi Public Library subscribes to a large number of
online databases and subscriptions to serve its patrons. These services come from various
vendors. As subscriptions to these services expire, staff has explored cost-effective ways not
only to renew those that maintain high use, but to review ways to make them more accessible to
library card holders 24 hours a day.
EBSCO is one of the country's leading providers of research databases, e-journals, magazine
subscriptions and e-books to libraries of all kinds, and has worked with libraries for more than
70 years. EBSCO is offering the Lodi Public Library cost-saving services that will broaden
access to information. Some of the new databases include the self-help legal publisher Nolo
Press and AutoMate, which provides automotive repair information for the do-it-yourselfer as
well as anyone who uses a mechanic. Databases being discontinued are either little-used or
available only by visiting the library.
Purchasing the various publications and database services through EBSCO will save
approximately $5,000 ayear compared to purchasing them separately. Library staff has been
unable to find another vendor who can provide the same number of services and print
subscriptions through a single source (see attached sole source letter from EBSCO).
The Lodi Board of Library Trustees voted 5-0 on July 8, 2019 to recommend the City Council
adopt the resolution. Lodi Municipal Code Section 3.20.070 - Bidding - allows the City Council
to waive bid procedures when determined to be in the best interest of the City. Staff requests
the City Council make that determination and authorize the City Manager to execute the
purchase with EBSCO, Inc., in an amount not to exceed $20,854.
APPROVED
Manager
Adopt Resolution Authorizing City Manager to Waive Bid Process and Purchase Library
Database and Subscription Services from EBSCO, Inc., of Birmingham, Alabama.
August 7,2019
Page 2
FISCAL IITIPACT:
FUNDING AVAILABLE:
Purchasing these databases and subscriptions through
EBSCO will save approximately $5,200 a year compared
to buying them separately.
12090000.72308
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Andrew Keys
Deputy City Manager/lnternal Services Manager
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Baker
Library Director
RESOLUTTON NO. 2019-150
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANAGER TO WAIVE BID PROCESS AND
PURCHASE LIBRARY DATABASE AND SUBSCRIPTION
SERVICES FROM SOLE-SOURCE VENDOR, EBSCO, INC., OF
BIRMINGHAM, ALABAMA
WHEREAS, the Lodi Public Library strives to provide a wide range of relevant
information sources to the Lodi community, to obtain a variety of print and electronic
subscriptions, and to provide online databases to its patrons in a cost-effective manner; and
WHEREAS, EBSCO, lnc., of Birmingham, Alabama, has been providing services to
libraries throughout the United States for 70 years and is offering the Lodi Public Library a wide
range of database services and periodicals at a price that is lower than the Library can obtain
through multiple other sources; and
WHEREAS, EBSCO is the sole-source provider of a number of online databases and
services that will meet Library patrons' needs; and
WHEREAS, Lodi Municipal Code 3.20.070, Bidding, allows the City Council to waive bid
procedures when determined to be in the best interest of the City; and
WHEREAS, funding for this type of service was not expended in Fiscal Year 2018119
and is available in the balance of the Library Fund, Account 120.
NOW, THEREFORE, BE lT RESOLVED that the Lodi City Council does hereby
determine that waiving the bid process is in the best interest of the City as allowed under Lodi
Municipal Code Section 3.20.070; and
BE lT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to purchase library database and subscription services from EBSCO, lnc., of
Birmingham, Alabama, in an amount not to exceed $20,854.
Date: August 7,2019
I hereby certify that Resolution No. 2019-150 was passed and adopted by the Lodi City
Council in a regular meeting held August7,2019, by the following vote:
AYES: COUNCIL MEMBERS - Johnson, Kuehne, Nakanishi, and Mayor Chandler
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - Mounce
ABSTAIN: COUNCIL MEMBERS - None
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