HomeMy WebLinkAboutResolutions - No. 2019-205RESOLUTION NO. 2019-205
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANAGER TO EXECUTE A THREE-YEAR
PROFESS IONAL SERVICE AGREEMENT WITH OPTIONS TO
EXTEND WITH VERTICAL COMMUNICATIONS, INC., OF
PHOENIX. ARIZONA, TO DEPLOY, MANAGE, AND SUPPORT
PHONE SERVICES FROM 8X8, INC., OF SAN JOSE; AND
FURTHER APPROPRIATING FUNDS
WHEREAS, the Ciy requires a more advanced telephony system to meet the technical
requirements of our custcmers and City staff, and the current phone and voicemail systems
have reached their end of ife and are no longer supported by their manufacturers; and
WHEREAS, the City's contractor, Communication Strategies (Comm-Strat), in
conjunction with a selec-ion committee consisting of City staff, completed a Request for
Proposals (RFP) for a new phone system. The committee along with Comm-Strat conducted a
review of 12 different responses to the RFP and selected three vendors to provide
demonstrations. The committee evaluated and scored all three vendors during demonstrations
in key categories that best served the City's needs. Vertical Communications ranked the
highest with the committee, offering the best solutions for the City's changing business needs:
.............................................
Vendor Proposed solution
Length of Support
Score Ranking
Price
Vertical
8x8 Inc., Hosed
5 years
64.26
$756,837
Synectic
Avaya On premise
5 years
58.36
$557,239
Toticom
Mitel Connec- On -premise
5 years
57.87
$480,657
WHEREAS, staff recommends approving a three-year agreement with an option for two
one-year extensions with "Vertical Communications for the implementation and support of 8x8,
Inc., voice over internet (VOIP) phone service to replace the current end -of -life phone system at
a cost of $515,673.55 over the initial three-year term; and
WHEREAS, staff recommends approving the optional contract extensions have
increases that will not excBed 3% over the CPI change from contract signage to renewal. The
not -to -exceed amount ove, the total potential life of the contract is $785,000; and
WHEREAS, staff recommends appropriating funds in the amount of $265,510 from the
Information Systems Replacement Fund balance to Account 40299000.72450.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute a three-year Professional Services Agreement with
Vertical Communications, of Phoenix, Arizona, to deploy, manage, and support phone services
from 8x8, Inc., of San Jose, California, in the amount of $515,673.55; and
BE IT FURTHER RESOLVED that
optional one-year contract extensions with
change from contract signage to renewal,
potential life of the contract; and
the Lodi City Council does hereby approve two
increases that will not exceed 3% over the CPI
with a not -to -exceed total of $785,000 over the
BE IT FURTHER RESOLVED that the Lodi City Council does hereby appropriated
funds in the amount of $265,510, as set forth above.
Dated: October 2, 2019
I hereby certify that Resolution No. 2019-205 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held October 2, 2019, by the following vote:
AYES: COLNCIL MEMBERS —Johnson, Kuehne, Mounce, Nakanishi, and
Mayor Chandler
NOES: COLNCIL MEMBERS — None
ABSENT: COLNCIL MEMBERS — None
ABSTAIN: COLNCIL MEMBERS — None
NIFER . FERRAIOLO
City Clerk
2019-205