HomeMy WebLinkAboutAgenda Report - July 17, 2019 C-15AGENDA ITEM c-l5
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AGENDA TITLE:
MEETING DATE:
PREPARED BY:
Adopt Resolution Authorizing City Manager to Waive the Bid Process and
Execute Professional Services Agreement with Garland/DBS, lnc., of Cleveland,
Ohio, for White Slough Water Pollution Control Facility Secondary Control Room
Roof Replacement Project ($39,584), Utilizing U.S. Communities Contract No.
14-5903
July 17,2019
Public Works Director
RECOMMENDED AGTION: Adopt resolution authorizing City Manager to waive the bid
process and execute Professional Services Agreement with
Garland/DBS, Inc., of Cleveland, Ohio, for White Slough Water
Pollution Control Facility Secondary Control Room Roof Replacement Project, in the amount of
$39,584, utilizing U.S. Communities Contract No. 14-5903.
BACKGROUND INFORMATION: The secondary control room at White Slough Water Pollution
Control Facility houses plant electrical panels and supervisory
control and data acquisition communication equipment for
wastewater treatment operations. The existing roof has developed various cracks and the
deterioration causing rain water leaks into the room and onto the control panels, as shown in
Exhibit A.
This project will replace the existing roofing materials with a multi ply membrane system; and also
replace the failing metalflashing. The restoration material is manufactured by the Garland/DBS, lnc.
The final product will carry a three-year labor warranty and 30-year watertight warranty.
Garland/DBS, lnc. will also perform an annual roof inspection for the duration of the 3O-year watertight
warranty period.
Garland/DBS, lnc. was the successful bidder for U.S. Communities Contract No. 14-5903 for
competitively- bid roofing services. Using the U.S. Communities line item cost, the bid price of
$36,598 is the maximum price an agency would be charged for the restoration services. To compare
the U. S. Community price with local roof restoration prices, Garland/DBS, lnc., requested a quote
from Waterproofing Associates, lnc., of Lodi, a company that has successfully performed roof
restoration services on other City facilities.
For this project, the DBS/Garland, lnc. will subcontract roof restoration services to Waterproofing
Associates, lnc., of Lodi. The local price of $35,985 is $613 lower than the U.S. Communities line
item costs. A 1O-percent project contingencV ($3,SSS¡ is requested to cover any unforeseen
conditions in the field. This brings the total not-to-exceed contract price to $39,584.
By using the U.S. Communities contract, the formal bidding process has already been performed,
allowing staff to more efficiently procure labor and materials for specialty type work (such as roofing)
APPROVED:
n er, City Manager
612612019
Adopt Resolution Authorizing City Manager to Waive the B¡d Process and Execute Profess¡onal Services Agreement with Garland/DBS, lnc., of Cleveland, Ohio,
for White Slough Water Pollution Gontrol Facility Secondary Control Room Roof Replacement Project ($39,584), Utilizing U.S. Communities Contract No. 14-
5903
July 17,2019
Page2
while maintaining compliance with purchasing requirements. The Professional Services Agreement
includes all insurance and bonding requirements included in City construction contracts.
Per Lodi Municipal Code Section 3.20.045, State and Local Agency Contracts, the bidding process may
be waived when it is advantageous for the City, with appropriate approval by City Manager and
City Council, to use contracts that have been awarded by other California public agencies, provided that
their award was in compliance with their formally-adopted bidding or negotiation procedures.
Staff recommends authorizing the City Manager to waive the bid process and execute Professional
Services Agreement with Garland/DBS, lnc., of Cleveland, Ohio, for White Slough Water
Pollution Control Facility Secondary Control Room Roof Replacement Project, in the amount of $39,584,
utilizing U.S. Communities Contract No. 14-5903.
FISCAL IIIIIPAGT:Restoring leaky roofs will reduce repair costs for the interior space and
equipment damaged by water. This project will not impact the General
Fund.
FUNDING AVAILABLE: Fiscal Year 2019120:
Wastewater Capital (53 1 99000 .77 020) - $39, 584
Andrew Keys
Deputy City Manager/lnternal Services Director
Charles E. Swimley,
Public Works Director
Prepared by Lyman Chang, Deputy Public Works Director/City Engineer
cES/LC/tdb
Attachments
cc:Utility Manager
Wastewater Plant Superintendent
Management Analyst - Areida-Yadav
Garland /DBS, lnc.
Facilities Supervisor
6t26t2019
EXHIBIT B
RESOLUTTON NO. 2019-131
A RESOLUTION OF THE LODI CITY COUNCIL WAIVING THE BID
PROCESS; AUTHORIZING THE CITY MANAGER TO EXECUTE A
PROFESSIONAL SERVICES AGREEMENT WITH GARLAND/DBS, INC.,
OF CLEVELAND, OHIO, FOR THE WHITE SLOUGH WATER POLLUTION
CONTROL FACILITY SECONDARY CONTROL ROOM ROOF
REPLACEMENT PROJECT, UT¡LIZING U.S. COMMUNITIES CONTRACT
NO. 14-5903; AUTHORIZING A TEN-PERCENT PROJECT
CONTENGENCY; AND FURTHER AUTHORIZING THE CITY MANAGER
TO CARRY FORWARD UNSPENT BUDGET AUTHORITY FOR THIS
PROJECT UNTIL PROJECT COMPLETION
WHEREAS, the secondary control room at White Slough Water Pollution Control Facility
houses plant electrical panels and supervisory control and data acquisition communication
equipment for wastewater treatment operations; and
WHEREAS, the existing roof has developed various cracks, and the deterioration allows
rain water to leak into the room and onto the control panels; and
WHEREAS, this project will replace the existing roofing materials with a multi-ply
membrane system and replace the failing rnetal flashing; and
WHEREAS, per Lodi Municipal Code Section 3.20.045, State and Local Agency
Contracts, the bidding process may be waived when it is advantageous for the City, with
appropriate approval by the City Manager and City Council, to use contracts that have been
awarded by other California public agencies, provided that their award was in compliance with
formally-adopted bidding or negotiation procedures; and
WHEREAS, staff recommends waiving the formal bidding process and authorizing the
City Manager to waive the bid process and execute a Professional Services Agreement with
Garland/DBS, lnc., of Cleveland, Ohio, for the White Slough Water Pollution Control Facility
Secondary Control Room Roof Replacement Project, in the amount of $35,985, utilizing U.S.
Communities Contract No. 14-5903; authorizing a 10-percent project contingency; and
authorizing the City Manager to carry forward unspent budget authority for this project, up to
$39,584, until project completion.
NOW, THEREFORE, BE lT RESOLVED that the Lodi City Council does hereby waive
the formal bidding process; and
BE lT FURTHER RESOLVED that Lodi City Council does hereby authorize the
City Manager execute a Professional Services Agreement with Garland/DBS, lnc., of Cleveland,
Ohio, for the White Slough Water Pollution Control Facility Secondary Control Room Roof
Replacement Project, in the amount of $35,985, utilizing U.S. Communities Contract
No. 14-5903; and
BE lT FURTHER RESOLVED that the Lodi City Council does hereby authorize a
1O-percent project contingency ($3,599) to cover any unforeseen conditions in the field; and
BE lT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to carry forward unspent budget authority for this project, up to $39,584, until
project completion.
Dated: July 17,2019
I hereby certify that Resolution No. 2019-131 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held July 17,2019 by the following vote:
AYES: COUNCIL MEMBERS - Johnson, Kuehne, Mounce, Nakanishi, and
Mayor Chandler
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - None
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NIFER FERRAIOLO
City Clerk
2019-131