HomeMy WebLinkAboutAgenda Report - July 17, 2019 C-10C-lOCrry op Lopr
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AGENDA TITLE:
MEETING DATE: July 17,2019
PREPARED BY: Public Works Director
Adopt Resolution Authorizing City Manager to Execute Amendment No. 4 to
Contract with Cintas Corporation No. 3, of Stockton, for Rental and Cleaning of
Uniforms for Certain Field and Warehouse Employees ($80,000)
RECOMMENDED ACTION Adopt resolution authorizing City Manager to execute Amendment
No. 4 to Contract with Cintas Corporation No. 3, of Stockton, for rental
and cleaning of uniforms for certain field and warehouse employees,
in the amount of $80,000.
BACKGROUND INFORMATION: At the March 16,2016 meeting, Council adopted a resolution
awarding the contract for rental and cleaning of uniforms for certain
employees to Cintas, of Stockton, in the amount of $71,995. The
original contract was for a two-year initial term, that was set to expire June 30, 2018, and included the
option to extend for three additional one-year terms.
At the September 20,2017 meeting, Council authorized Amendment No. 1 that added $75,000 to the
contract to cover increased rental costs associated with the City converting to Class lll, high-visibility
shirts to comply with Occupational Safety and Health Administration safety standards for working in
higher speed roadways. The Class lll shirts were included as an optional bid item in the original bid and
are approximately twice the cost per unit of the original orange shirts since they are made using a highly
reflective materialwhich must be replaced more frequently as they are laundered.
The current contract includes uniforms for Facilities Services, Fleet Services, Streets, WaterM/astewater,
Community Center and Parks division employees, as provided in the memorandums of understanding.
Seat covers, rags, towels, and floor mats used in the Fleet Services and Parks Equipment Maintenance
shops are also included in the contract.
At its June 6,2018 meeting, Council authorized Amendment No. 2 that added the necessary funding to
exercise the first authorized contract extension through June 30, 2019. After this approval was executed,
Cintas requested an increase in its per unit pricing by four percent due to increased compliance costs
and increases in minimum wages. Amendment No. 3, approved by Council on September 19, 2018,
allowed for annual increases in the contract prices based on the Consumer Price lndex (CPl), not to
exceed five percent. The CPI increase for the term of this extension is 4.5 percent. lf approved,
Amendment No. 4 will implement the CPI increase and add $80,000 to the existing contract amount of
$221,995, for a total contract amount of $301,995, through June 30,2020.
Staff recommends authorizing City Manager to execute Amendment No. 4 to Contract with Cintas
Corporation No. 3, of Stockton, for rental and cleaning of uniforms for certain field and warehouse
employees, in the amount of $80,000.
APPROVED
R:\GROUP\ADMIN\Council\201 9\0717201 9\Cintas Amend. No 4\CC Amend. No.4.doc
City Manager
7t8t2019
Adopt Resolution Author¡zing City Manager to Execute Amendment No. 4 to Contract with Cintas Corporation No. 3, of Stockton, for Rental and Cleaning of Uniforms
for Certain Field and Warehouse Employees ($80,000)
July 17,2019
Page2
FISCAL IMPAGT:This contract is an annual budgeted expense.
FUNDING AVAILABLE Funding is available in the appropriate operating budgets (10051000,
65055000, 301 56001, 53053001, 53053003, 56052001 , 56052005,
2007 1 402, 2007 200 1, 2007 2202, 2007 2203, 2007 2300) .
Andrew Keys
Deputy City Manager/lnternal Services Director
efr wla
-chädes"E. Sw¡mlèy, Jr
Public Works Director
CES/RAY/tw
Attachment
R:\GROUP\ADMIN\Council\2019\07172019\Cintas Amend. No 4\CC CintasAmend. No. 4.doc 718120'ts
RESOLUTTON NO. 2019-128
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZINt¡
THE CITY MANAGER TO EXECUTE AMENDMENT NO. 4 TO
THE CONTRACT WITH CINTAS CORPORATION NO. 3, OF
STOCKTON, FOR RENTAL AND CLEANING OF UNIFORMS
==============:919==I3_'I:i==t:S:=i5i9y==A::?l5t=t===============
WHEREAS, at the March 16,2016 meeting, Council adopted a resolution awarding the
contract for rental and cleaning of uniforms for certain employees to Cintas Corporation No. 3,
of Stockton, in the amount of $71,995; and
WHEREAS, at the September 20,2017 meeting, Council authorized Amendment No. 1
that added $75,000 to the contract to cover increased rental costs associated with the City
converting to Class lll, high-visibility shirts to comply with Occupational Safety and Health
Administration safety standards for working in higher speed roadways; and
WHEREAS, at the June 6, 2018 meeting, Council authorized Amendment No. 2 that
extended the contract term by one year, through June 30, 2019 and added $75,000 to the
contract; and
WHEREAS, at the September 19,2018 meeting, Council authorized Amendment No. 3
that allowed for an increase in the contract prices based on the Consumer Price lndex for all
urban consumers for San Francisco-Oakland-San Jose, California for the 12-month period
ending December 31 of the preceding calendar year, not to exceed five percent; and
WHEREAS, the current contract includes uniforms for Facilities Services, Fleet Services,
Streets, WaterÂ/r/astewater, Community Center, and Parks division employees, as provided in
the memorandums of understanding. Seat covers, rags, towels, and floor mats used in the
Fleet Services and Parks Equipment Maintenance shops are also included in the contract; and
WHEREAS, Amendment No. 4 will extend the term of the Agreement through
June 30, 2020, and increase the fees by $80,000, for a total contract amount of $301,995; and
WHEREAS, staff recommends authorizing the City Manager to execute Amendment
No.4 to the contract with Cintas Corporation No. 3, of Stockton, for rental and cleaning of
uniforms for certain field and warehouse employees.
NOW, THEREFORE, BE lT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute Contract Amendment No. 4 with Cintas Corporation
No. 3, of Stockton, California, for rental and cleaning of uniforms for certain field and warehouse
employees, extending the contract term to June 30, 2020, in the amount of $80,000, for a total
contract amount of $301,995.
Dated: July 17,2019
I hereby certify that Resolution No. 2019-128 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held July 17,2019, by the following vote:
AYES: COUNCIL MEMBERS - Johnson, Kuehne, Mounce, Nakanishi, and
Mayor Chandler
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - None
4^r*rr4"
NIFER
Clerk
2019-128
ERRAIOLO