HomeMy WebLinkAboutAgenda Report - June 19, 2019 C-12AGENDA ITEM C-tz
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AGENDA TITLE:Adopt Resolution Authorizing City Manager to Execute Contracts for Fiscal Year
2019120 with United Cerebral Palsy of San Joaquin, Amador, and Calaveras
Counties, of Stockton, for Downtown Cleaning ($20,000), Transit Facility Cleaning
($55,123), and Hutchins Street Square Landscape Maintenance ($20,796)
MEETING DATE: June 19,2019
PREPARED BY: Public Works Director
RECOMMENDED AGTION: Adopt resolution authorizing City Manager to execute contracts for
Fiscal Year 2019120 with United Cerebral Palsy of San Joaquin,
Amador, and Calaveras Counties, of Stockton, for downtown
cleaning in the amount of $70,600, transit facility cleaning in the amount of $55,123, and Hutchins Street
Square landscape maintenance in the amount of $20,796.
BACKGROUND INFORMATION: United Cerebral Palsy (UCP) has been working for the Public
Works Department since 2000 at several City facilities. Staff is
proposing to contract with UCP for downtown cleaning, transit
facility cleaning, and Hutchins Street Square landscape maintenance. The downtown area addresses
street furniture, trash, litter, spills, and leaf removal; the transit facility cleaning addresses the grounds
surrounding LodiTransit Station, the Lodi Transit Station Parking Structure, and sheltered bus stops; and
work at Hutchins Street Square includes weekly landscape maintenance, such as weeding, shrub
trimming, and debris removal.
The UCP program provides meaningful work for the disabled. Each UCP crew generally includes four
persons plus a supervisor. The program includes transportation and direct supervision for the crew at the
following hourly rates:
UCP is the only known nonprofit organization that pays the disabled the State minimum wage. Other
organizations are known to pay crew members less and cite additional benefits such as training,
transportation, supervision, and overhead as reasons for below-minimum wage compensation. ln addition
to strengthening the self-esteem of these crew members, the citizens of Lodi continue to receive excellent
services.
Per Lodi Municipal Code Section 3.20.070, Bidding, the bidding process may be dispensed when the
City Council determines that the purchase or method of purchase is in the best interests of the City.
Staff recommends waiving the method of receiving competitive bids since it is advantageous for the City
APPROVED:ffi
2019 2020*
Downtown Cleaning $67.45 $73.70
Transit Facilitv Cleaninq $65.50 $70.1 5
Hutchins Street Square Landscape $66.32 $72.57
K:\WP\PROJECTS\MISC\UCP\201 9-2020\CC Contracts.doc 61312019
Adopt Resolution Authorizing C¡ty Manager to Execute Contracts for Fiscal Year 2019/20 with Un¡ted Cerebral Palsy of San Joaquin, Amador, ând Calaveras
Counlies, of Stockton, for Downtown Cleaning ($70,600), Transit Facility Clean¡ng ($55,1 23), and Hutchins Street Square Landscape Maintenance ($20,796)
June 19,2019
Page2
Staff recommends authorizing City Manager to execute contracts for Fiscal Year 2019120 with United
Cerebral Palsy of San Joaquin, Amador, and Calaveras Counties, of Stockton, for downtown
cleaning in the amount of $70,600, transit facility cleaning in the amount of $55,123, and Hutchins Street
Square landscape maintenance in the amount of $20,796.
FISCAL IMPACT Maintaining a clean downtown core, transit facility, and Hutchins Street
Square enhances the appearance of Lodi. Failing to maintain, or reducing
maintenance services in these areas, may result in decreased visitation and
sales tax generation. This project does not impact the General Fund.
FUNDING AVAILABLE Budgets for these contracts are included in the Fiscal Year 2019/20 operating
budgets, as follows:
Downtown Cleaning:
Transit Facility Cleaning:
Hutchins Street Square
Landscape Maintenance:
$70,600 - Street Fund (30156003)
$55,123 - Transit Fund (60054104)
$20,796 - HSS Fund (20071402)
Andrew Keys
Deputy City Manager/lnternal Services Director
Jeff Hood
Parks,& Cultural Services Director
Prepared by Sean
cEs/sEN/tdb
Attachments
, Senior Civil Engineer
cc: Transportation Manager
Building & Event Supervisor
PW Management Analyst
Charles E. Swimley, Jr
Public Works Director
K:\WP\PROJECTS\fvllSC\UCP\20 1 9-2020\CC Contracts.doc 6t312019
RESOLUTTON NO. 2019-1 13
A RESOLUTION OF THE LODI ClTY COUNCIL AUTHORIZING THE
CITY MANAGER TO EXECUTE THE CONTRACÏS FOR FISCAL YEAR
2O19I2O WITH UNITED CEREBRAL PALSY OF SAN JOAQUIN,
AMADOR, AND CALAVERAS COUNTIES, OF STOCKTON, FOR
DOWNTOWN CLEANING, TRANSIT FACILITY CLEANING, AND
HUTCHINS STREET SQUARE LANDSCAPE MAINTENANCE
WHEREAS, staff is proposing to contract with United Cerebral Palsy (UCP) for
downtown cleaning, transit facility cleaning, and Hutchins Street Square landscape
maintenance; and
WHEREAS, the downtown area addresses street furniture, trash, litter, spills, and leaf
removal, the transit facility cleaning addresses the grounds surrounding Lodi Transit Station, the
Lodi Transit Station Parking Structure, and sheltered bus stops; and work at Hutchins Street
Square includes weekly landscape maintenance, such as weeding, shrub trimming, and debris
removal; and
WHEREAS, the program includes transportation and direct supervision for the crew at
the following hourly rates:
2019 2020*
Downtown Cleaninq $67.45 $73.70
Transit Facility Cleaning $65.50 $70.15
Hutchins Street Square
Landscape $66.32 $72.57
*Rates reflect the State minimum wage increase effective January 1,2020.
WHEREAS, per Lodi Municipal Code Section 3.20.070, Bidding, the bidding process
may be dispensed when the City Council determines that the purchase or method of purchase
is in the best interests of the City; and
WHEREAS, staff recommends authorizing the City Manager to execute contracts for
Fiscal Year 2Q19l20 with United Cerebral Palsy of San Joaquin, Amador, and Calaveras
Counties, of Stockton, for downtown cleaning in the amount of $70,600, transit facility cleaning
in the amount of $55,123, and Hutchins Street Square landscape maintenance in the amount of
$20,796; and
WHEREAS, staff also recommends waiving the method of receiving competitive bids
since it is advantageous for the City to receive this service at a very competitive price.
NOW, THEREFORE, BE lT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to execute contracts for Fiscal Year 2019/20 with United Cerebral
Palsy of San Joaquin, Amador, and Calaveras Counties, of Stockton, California, for downtown
cleaning in the amount of $70,600, transit facility cleaning in the amount of $55,123, and
Hutchins Street Square landscape maintenance in the amount of $20,796; and
BE lT FURTHER RESOLVED that the Lodi City Council does hereby waive the method
of receiving competitive bids since it is advantageous for the City to receive this service at a
very competitive price; and
BE lT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Attorney to make minor revisions to the agreement that do not alter the compensation or
term and make clerical corrections as necessary.
Dated: June 19,2019
I hereby certify that Resolution No. 2019-113 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 19,2019 by the following vote:
AYES: COUNCIL MEMBERS - Johnson, Kuehne, Mounce, and Nakanishi
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - Mayor Chandler
ABSTAIN: COUNCIL MEMBERS - None
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NIFER ERRAIOLO
City Clerk
2019-113