HomeMy WebLinkAboutAgenda Report - June 19, 2019 C-11AGENDA ITEM c-t
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AGENDA TITLE:
MEETING DATE: June 19,2019
PREPARED BY: Public Works Director
Adopt Resolution Awarding Contract for 2019-2021 Standby Generators
Maintenance, Repair, and Rentalto Holt of California, of Pleasant Grove
($495,895), and Authorizing City Managerto Execute Change Orders ($100,000)
RECOMMENDED ACTION Adopt resolution awarding contract for 2019-2021 Standby Generators
Maintenance, Repair, and Rental to Holt of California, of Pleasant
Grove, in the amount of $495,895, and authorizing City Manager to
execute change orders in an amount not to exceed $100,000.
BACKGROUND INFORMATION: The City of Lodi owns and operates 28 emergency standby
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during an extended power outage is necessary to maintain public health and/or safety. Examples of
these facilities include fire stations, water wells, the Surface Water Treatment Plant, sanitary lift stations,
White Slough Water Pollution Control Facility WSWPCF), the police station, and Lodi Public Library.
Since September 2013, the City has contracted with an outside company that specializes in generator
maintenance and repairs. Staff continues to recommend outsourcing the specialized preventative
maintenance to minimize costly repairs and/or unreliable operation. Appropriate generator maintenance
is even more important now considering recent statewide wildfire outage planning.
ln addition to normal maintenance and repairs, WSWPCF periodically requires backup power during
planned service interruption to the Northern California Power Agency's power plant, located adjacent to
the treatment facility. A 2,000 kW generator rental is necessary to meet State requirements of redundant
power supply. WSWPCF has experienced service interruption lasting up to 21 days.
Specifications for this project were approved on May 1 ,2019. The City received the following one bid for
this project on June 12,2019:
Bidder Location B¡d Above/(Below)
Estimate
Engineer's Estimate
Holt of CA ($4,105.00)
Staff recommends awarding contract lor 2019-2021Standby Generators Maintenance, Repair, and Rentalto
Holt of California, of Pleasant Grove, in the amount of $495,895, and authorizing City Manager to execute
change orders in an amount not to exceed $100,000.
APPROVED:
Pleasant Grove
$500,000.00
$495,895.00
K:\WP\PROJ ECTS\SEWER\Standby Generators\20l 9-202 1 Maint\CAward.doc
City Manager
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Adopt Resolution Awarding Contract for 2019-2021 Standby Generators Maintenance, Repair, and Rental to Holt of California, of Pleasant Grove ($495,895), and
Authorizing City Manager to Execute Change Orders ($100,000)
June 19,2019
Page2
FISCAL IMPACT:By performing preventative maintenance efforts, the City will realize a
reduction in costly repairs and increased reliability of emergency standby
generators supporting critical facilitates. Approximately 15 percent of this
contract will impact the General Fund.
FUNDING AVAILABLE: Funding for this contract is budgeted in the following operating accounts
Public Works Facilities Services (10051000)
Wastewater (53053003/53053004/53053005)
Water (56052003/56052005)
Electric Utility (50064200)
Andrew Keys
Deputy City Manager/lnternal Services Director
Charles E. Swimley, Jr
Public Works Director
Prepared by Jimi Billigmeier, Associate Civil Engineer
cEs/JB/tdb
Attachment
(
K:\WP\PROJECTS\SEWER\Standby Generators\2o1 9-202 1 Maint\CAward.doc 611212019
RESOLUTTON NO. 2019-101
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE
CONTRACT FOR 2019-2021 STANDBY GENERATORS
MAINTENANCE, REPAIR, AND RENTAL TO
HOLT OF CALIFORNIA, OF PLEASANT GROVE,
AND AUÏHORIZING THE CITY MANAGER TO
EXECUTE CHANGE ORDERS
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on June 12, 2019, at
11:00 a.m., forthe 2019-2021 Standby Generators Maintenance, Repair, and Rental, described
in the plans and specifications therefore app¡oved by the City Council on May 1, 2019; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder Above/(Below)
Estimate
($4,105.oo)
WHEREAS, staff recommends that the City Council award the contract for 2019-2021
Standby Generators Maintenance, Repair, and Rental to Holt of California, of Pleasant Grove, in
the amount of $495,895; and
WHEREAS, staff also recommends that the City Council authorize the City Manager to
execute change orders in an amount not to exceed $100,000.
NOW, THEREFORE, BE lT RESOLVED that the Lodi City Council does hereby award
the contract for 2019-2021 Standby Generators Maintenance, Repair, and Rental to the sole
bidder, Holt of California, of Pleasant Grove, California, in the amount of $495,895; and
BE lT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute the contract on behalf of the City and to execute change orders in an
amount not to exceed $100,000.
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I hereby certify that Resolution No. 2019-101 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 19,2019 by the following vote:
AYES: COUNCIL MEMBERS - Johnson, Kuehne, Mounce, and Nakanishi
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - Mayor Chandler
ABSTAIN: COUNCIL MEMBERS - None
n
NIFER
City Clerk
Holt of CA
B¡d
$495,895.00
2019-101
FERRAIOLO