HomeMy WebLinkAboutAgenda Report - June 19, 2019 C-09AGENDA ITEM c-q
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AGENDA TITLE:Adopt Resolution Awarding Contract for Candy Cane Park - 2019 lmprovements
to A. M. Stephens Construction Co., lnc., of Lodi ($347,600), Authorizing City
Manager to Execute Change Orders ($102,400), and Appropriating Funds
($322,000)
MEETING DATE: June 19, 2019
PREPARED BY: Public Works Director
RECOIUIMENDED AGTION: Adopt resolution awarding contract for Candy Cane Park - 2019
lmprovements to A. M. Stephens Construction Co., lnc., of Lodi, in
the amount of $347,600, authorizing City Manager to execute
change orders in an amount not-to-exceed $102,400, and appropriating funds in the amount of $322,000
BACKGROUND INFORIUIATION: Candy Cane Park (also known as Kandy Kane Park) was originally
built in the late 1950's through contributions from Soroptimist
lnternational, of Lodi. The same group provided donations in
199111992 to purchase a replacement play structure for the park. The playground had minor American's
with Disabilities (ADA) improvements completed in 1997; however, the play structure has since
deteriorated and was ultimately removed for code-compliance and safety reasons. The existing
park site improvements no longer comply with current accessibility and building code requirements.
This project will consist of removing the remaining equipment (swings, footings, benches, etc.) and
installing ADA-accessible playground, benches, picnic tables, swings, a drinking fountain, fencing, new
accessible concrete sidewalks, and a new stone park sign. Photos of the existing park are shown in
Exhibit A. A site plan/playground rendering is shown in Exhibit B.
The plans and specifications for this project were approved on March 6,2019. The City received the
following five bids for this project on May 22,2019:
Above/(Below)Bidder Location B¡d Engineer's Estimate
Engineer's Estimate $298,279.00
A.M. Stephens Const. Co Lodi $347,600.00 $49,321.00
T. Amaral Done Right Constr. Brentwood $394,001.00* $95,722.00
McNabb Construction, lnc. Lafayette $397,397.00 $99,1 18.00
United Pavement Maint. Hughson $431,442.00 $133,163.00
Diede Construction, Inc. Woodbridge $539,901.00 5241,622.00
*Corrected Amount
Since bid prices came in higher than anticipated, staff will evaluate options to reduce construction costs,
as appropriate, to be more consistent with the engineer's estimate.
Staff recommends awarding contract for Candy Cane Park - 2019lmprovements to A. M. Stephens
Construction Co., lnc., of Lodi, in the amount of $347,600, authorizing City Manager to execute change
APPROVED:
TM
K:\WP\PROJECTS\PARKS\Candy Cane Parkuol I Park
n , City Manager
611212019
AdoptResolutionAwardingContractforCandyCanePark-20l9lmprovements toA.M.StephensConstructionCo., lnc.,of Lodi ($347,600),AuthorizingCity
Manager to Execute Change Orders ($1 02,400), and Appropr¡ating Funds ($322,000)
June 19,2019
Page2
orders in an amount not-to-exceed $102,400, and appropriating funds in the amount of $322,000.
FISCAL IMPACT:Nominal increase in Parks maintenance expense, fewer PRCS funds
available for emergency repairs and deferred maintenance. Project also
reduces City liability with improved accessibility.
FUNDING AVAILABLE:Staff requests to transfer $278,000 from PRCS fund balance and
appropriating in Parks Capital. PRCS fund balance includes a $2,500
donation from a resident to be used for this project.
Fiscal Year 2019120 Budget:
Storm (PKCAP-0046. Const. Storm Dr)
Measure L (103 Fund)
Req uested appropriation :
Streets (PKCAP-0046. Const. SF) :
PRCS Parks Capital (PKCAP-0046.Const)
TOTAL
Keys
Deputy City Manager/lnternal Services Director
$28,000
$100,000
$35,937
$286.063
$450,000
øe cñaÉ;VSwimiey, ¡r
Public Works Director
Prepared by Jimi Billigmeier, Associate Civil Engineer
CES/JB/tdb
Attachments
cc: PRCS Director
K:\WP\PROJECTS\PARKS\Candy Cane Park\201 I Park lmprovements\CAward.doc 6112120'.19
EXHIBIT A
Existing-Candy Cane Park
RESOLUTTON NO. 2019-1 12
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE
CONTRACT FOR CANDY CANE PARK - 2019 IMPROVEMENTS
TO A. M. STEPHENS CONSTRUCTION COMPANY, INC., OF LODI;
AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE
ORDERS; AND FURTHER APPROPRIATING FUNDS
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on May 22, 2019, at
'11:00a.m., for Candy Cane Park - 2019 lmprovements, described in the plans and
specifications therefore approved by the City Council on March 6,2019; and
WHEREAS, said bids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder
A.M. Stephens Construction Company
T. Amaral Done Right Construction
McNabb Construction, lnc.
United Pavement Maintenance
Diede Construction, lnc.
.Corrected Amount
B¡d
$347,600.00
$394,001.00.
$397,397.00
$431,442.00
$539,901.00
Above/(Below)
Engineer's Estimate
$49,321.00
$95,722.00
$99,1 18.00
$133,163.00
$241,622.00
WHEREAS, staff recommends that the City Council award the contract for Candy Cane
Park - 2019 lmprovements to A. M. Stephens Construction Company, lnc., of Lodi, in the amount
of $347,600; and
WHEREAS, staff also recommends that the City Council authorize the City Manager to
execute change orders in an amount not to exceed $102,400; and
WHERAS, staff also recommends the City Council appropriate funds in the amounts of
$35,937, from the fund balance of Streets (PKCAP-0046.Const.SF) for Fiscal Year 2Q18l19 and
$286,063 from the fund balance of PRCS Parks Capital (PKCAP-0046.Const) for Fiscal Year
2018t19.
NOW, THEREFORE, BE lT RESOLVED that the Lodi City Council does hereby award
the contract for Candy Cane Park - 2019 lmprovements to the low bidder, A. M. Stephens
Construction Company, lnc., of Lodi, California, in the amount of $347,600; and
BE lT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute the contract on behalf of the City and to execute change orders in an
amount not to exceed $102,400; and
BE lT FURTHER RESOLVED that the Lodi City Council does hereby authorize an
appropriation for the Candy Cane Park - 2019 lmprovements, in the amount of $322,000, as set
forth above; and
BE lT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to continue budget authority up to the full project budget for this project from fiscal
year to fiscal year until such point as the project is complete and is accepted by Council. At such
time, all unspent budget authority will return to the fund for re-appropriation by the City Council;
and
BE lT FURTHER RESOLVED that the Lodi City Council does hereby authorize
transferring $278,000 from PRCS fund balance (200.32205) and appropriating in Parks Capital
(43299000 .77020).
Dated: June 19,2019
lhereby certify that Resolution No. 2019-112 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 19,2019 by the following vote:
AYES: COUNCIL MEMBERS - Johnson, Kuehne, Mounce, and Nakanishi
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - Mayor Chandler
ABSTAIN: COUNCIL MEMBERS - None
NIFER
Clerk
FERRAIOLO
2019-112