HomeMy WebLinkAboutAgenda Report - June 19, 2019 C-07e-7AGENDA ITEM
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AGENDA TITLE:Adopt Resolution Rejecting Lowest Bid and Awarding Contract for Lodi Fire Station
No. 1 Kitchen Remodel Project to Sauren Construction and Electric, of Elk Grove
(963,727), and Authorizing City Manager to Execute Change Orders ($12,500)
MEET¡NG DATE: June 19,2019
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution rejecting lowest bid and awarding contract for Lodi Fire
Station No. 1 Kitchen Remodel Project to Sauren Construction and
Electric, of Elk Grove, in the amount of $63,727, and authorizing City
Manager to execute change orders in an amount not to exceed $12,500.
BACKGROUND INFORMATION: This project includes resurfacing the kitchen cabinets, installing a
new counter top, installing a new sink and plumbing fixtures,
removing existing floor tiles, polishing the existing concrete floor in
the kitchen and dining areas; and other miscellaneous and related work as shown on the plans and
specifications for the project.
Plans and specifications for this prqect were approved on April 17, 2019. The City received the following
four bids for this project on May 22,2019:
Bidder Location B¡d Above/(Below)
Estimate
IM
Engineer's Estimate*Matt McCarty Construction Lodi
Sauren Constr. & Electric Elk Grove
T&S Intermodal Maintenance Linden
Diede Construction, lnc. Woodbridge
* Did not fill out the bid form in a proper format.
$ 53,326.00
$ 61,967.50
$ 63,726.12
$ 63,937.00
$74,376.40
$ 8,641.50
$ 10,400.12
$ 10,611.00
$ 21,050.40
The lowest apparent bidder, Matt McCarty Construction, did not properly fill out the bid form as instructed in
Section 2.400 of the Special Provisions because Bid ltems, 3, 7, and 15 did not include individual bid prices
in the submitted bid. For this reason, the bid is deemed non-responsive (Exhibit A).
The total project cost of $76,500 includes the construction contract, contract administration, and project
contingencies.
Staff recommends rejecting lowest bid and awarding contract for Lodi Fire Station No. 1 Kitchen Remodel
Project to Sauren Construction and Electric, of Elk Grove, in the amount oÍ $63,727, and authorizing City
Manager to execute change orders in an amount not to exceed $12,500.
APPROVED
Stephen
8\CAward.docK:\WP\PROJECTSWISC\Fire Station l\Kitchen Remodel 201
er, City Manager
6t11t2019
Adopt Resolution Rejecting Lowest Bid and Awarding Contract for Lodi Fire Station No. 1 Kitchen Remodel Project to Sauren Construction and Electr¡c, of Elk Grove
($63,727), and Authorizing City Manager to Execute Change Orders ($12,500)
June 19,2019
Page2
FISCAL IMPAGT The project will reduce maintenance costs of the aged k¡tchen facilities.
The Fiscal Year 2018/19 budget includes $20,000 for the kitchen remodel
project. Staff recommends reallocating $56,500 from the $120,000
budgeted for the Animal Shelter Upgrade Project to the Fire Station No. 1
Kitchen Remodel project to complete the long waited kitchen renovation.
Animal Shelter upgrades will be postponed until the next fiscal year.
FUNDING AVAILABLE This project is budgeted in Fiscal Year 2018/19 Capital lmprovement
budget:
General Fund Capit al (43199000. 77020)
Reallocate from Animal Shelter Project
(43199000 .77020)
Total:
Andrew Keys
Deputy City Manager/lnternal Services Director
Charles E. Swi ey, Jr
Public Works Director
Prepared by Lyman Chang, City Engineer/Deputy PublicWorks Director
cEs/sN/rdb
Attachments
cc: Fire Chief
Public Works Management Analyst
Matt McCarty Construction
Sauren Construction and Electric
$20,000
$s6.500
$76,500
K:\WP\PROJECTSVUISC\Fire Station 1\K¡tchen Remodel 2018\CAward.doc 616120't9
RESOLUTION NO.2019-98
A RESOLUTION OF THE LODI CITY COUNCIL REJECTING LOWEST
BID AND AWARDING CONTRACT FOR LODI FIRE STATION NO. 1
KITCHEN REMODEL PROJECT TO SAUREN CONSTRUCTION AND
ELECTRIC, OF ELK GROVE; AND FURTHER AUTHORIZING THE
CITY MANAGER TO EXECUTE CHANGE ORDERS
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on May 22, 2019, at
11:00 a.m., forthe Lodi Fire Station No. 1 Kitchen Remodel Project, described in the plans and
specifications therefore approved by the City Council on April 17,2019; and
WHEREAS, said bids have been.checked and tabulated and a report thereof filed with
the City Manager as follows:
Bidder B¡d
*Matt McCarty Construction
Sauren Construction & Electric
T&S lntermodal Maintenance
Diede Construction, lnc.
. Did not fill out the bid form in a proper format.
$ 61,967.50
$ 63,726.12
$ 63,937.00
$ 74,376.40
Above/(Below)
Estimate
$ 8,641.50
$ 10,400.12
$ 10,61 1.00
$ 21,050.40
WHEREAS, staff recommends that the City Council reject the lowest bid as
non-responsive; and
WHEREAS, staff also recommends that the City Council award the contract for Lodi Fire
Station No. 1 Kitchen Remodel Project to Sauren Construction and Electric, of Elk Grove, in the
amount of $63,727; and
WHEREAS, staff also recommends that the City Council authorize the City Manager to
execute change orders in the amount of $12,500.
NOW, THEREFORE, BE lT RESOLVED that the Lodi City Council does hereby reject
the lowest þid as non-responsive; and
BE lT FURTHER RESOLVED that the Lodi City Council does hereby award the contract
for Lodi Fire Station No, 1 Kitchen Remodel Project to the lowest responsive bidder,
Sauren Construction and Electric, of Elk Grove, California, in the amount of $63,727; and
BE lT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute the contract on behalf of the City and to execute change orders in an
amount not to exceed $12,500; and
BE lT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to continue budget authority up to the full project budget for this project from fiscal
year to fiscal year until such point as the project is complete and is accepted by Council. At
such time, all unspent budget authority will return to the fund for re-appropriation by the
City Council.
Dated: June 19,2019
= = == == == ==== === ============================================:--------
lhereby certify that Resolution No.2019-98 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 19,2019 by the following vote:
AYES: COUNCIL MEMBERS - Johnson, Kuehne, Mounce, and Nakanishi
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - Mayor Chandler
ABSTAIN: COUNCIL MEMBERS - None
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NIFER FERRAIOLO
City Clerk
2019-98