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Home My WebLink AboutAgenda Report - June 19, 2019 C-05AGENDA ITEM Crrv or Loor CouNcrr, CoInMUNICATIoN TM AGENDA TITLE:Approve Plans and Specifications and Authorize Advertisement for Bids for Westgate Drive Street lmprovement Project, Adopt Resolution Authorizing City Manager to Award Contract for Westgate Drive lmprovement Project to the Lowest Responsive Bidder ($100,000), Authorizing City Manager to Execute Change Orders ($10,000), and Appropriating Funds ($100,000) MEETING DATE: June 19,2019 PREPARED BY: Public Works Director RECOMMENDED ACTION' Approve plans and specifications and authorize advertisement for bids for Westgate Drive Street lmprovement Project, adopt resolution authorizing City Manager to award contract for Westgate Drive Street lmprovement Project to the lowest responsive bidder, in an amount not to exceed $100,000, authorizing City Manager to execute change orders in an amount not to exceed $10,000, and appropriating funds in the amount of $100,000. BACKGROUND INFORMATION: This project consists of removing the center landscape median (including 18 red oak trees) on Westgate Drive from 450 feet south of Taylor Road to 300 feet north of Kettleman Lane, replacing the median space with asphalt concrete pavement, and other miscellaneous and related items of work, as shown on the plans and Exhibit A. The 18 red oak trees proposed for removal were planted in 2005. This section of Westgate Drive was built in 2005 as part of the Vintners Square Shopping Center Project, located at the northwest corner of Kettleman Làne and Lower Sacramento Road. A large median with landscape elements was originally constructed on Westgate Drive from Taylor Road to Kettleman Lane, eliminating on-street parking on Westgate Drive due to the width of the pavement section, as shown on Exhibit B. The residential development (Luca Place), while also approved in 2005, did not start construction until 2018. The conditions imposed on the Luca Place development in 2005 did not consider emergency access from Fire Station No. 4 and did not include median openings for emergency vehicles. ln February 2019, the City of Lodi Fire Department notified the Public Works Department that it would need access across the median to serve the subdivision since initialfire response will be coming from Fire Station No. 4, located on Lower Sacramento Road, north of the subdivision. This requirement will require up to three median openings or complete removal of the median to allow unrestricted emergency vehicle access to the Luca Place development. Public Works staff reviewed the layout of the median and determined that multiple median openings in the existing median is not an viable option and recommends the removal of the median, replacing it with asphalt concrete pavement. The removal of the median would give the emergency responders more maneuverability and staging space on Wèstgate Drive in the event of emergency. This also allows the APPROVED c-5 K:\WP\PROJ ECTS\STREETS\Westgate Dr Median\CPSA-CM bauer, City Manager 6111t2019 Approve Plans and Spec¡f¡cations and Authorize Advertisement for Bids for Westgate Drive Street lmprovement Project, Adopt Resolution Authorizing City Manager to Award Contract for Westgate Drive lmprovement Project to the Lowest Responsive Bidder ($100,000), Authorizing City Manager to Execute Change Orders ($1 0,000), and Appropriating Funds ($1 00,000) June 19,2019 Page2 residents in the subdivision to make a left turn out of their driveways to travel south on Westgate Drive and allow on-street parking in front of the subdivision (Exhibit B). The Fire Department desires to have the project completed in anticipation of residents occupying the new homes in late summer of 2019. Authorizing the City Manager to award the construction contract to the lowest responsive bidder would allow the Notice to Proceed to be issued approximately three weeks earlier. The plans and specifications are on file in the Public Works Department. The planned bid opening will be on July 17,2019. Project completion is anticipated by the end of September 2019. Staff recommends approving plans and specifications and authorizing advertisement for bids for Westgate Drive Street lmprovement Project, adopting resolution authorizing City Manager to award contract for Westgate Drive Street lmprovement Project to the lowest responsive bidder, in an amount not to exceed $100,000, authorizing City Manager to execute change orders in an amount not to exceed $10,000, and appropriating funds in the amount of $100,000. FISCAL IMPAGT:There will be a decrease in long-term maintenance associated with the landscape and median upkeep. FUNDING AVAILABLE: Requested appropriation Street Fund (30099000.77020)$100,000 C^,^^r)G*' Andrew Keys Deputy City Manager/lnternal Services Director Charles E.,Jr Public Works Director Prepared by Lyman Chang, City Engineer/Deputy Public Works Director cES/LC/tdb Attachments cc: PublicWorks ManagementAnalyst Senior Civil Engineer Fire Chief Utilities Manager K:\WP\PROJECTS\STREETS\Westgate Dr Median\CPSA-CM Award.doc 6t1112019 REMOVE EXISTING MEDIAN INSTALL ASPHALT CONCRETE PAVEMENT LUCAS PLACESUBDIVISION LOWE'SSHOPPING CENTER THE VINESUBDIVISION HILDE LNWestgate Dr.TAYLOR RD Taylor Rd.Westgate Dr.Kettleman Ln / Hwy 12 Sirah Ct.Cabernet Ct.Sauvignon Ct.Merlot Wy.Chardonnay Ln. Source: Esri, DigitalGlobe, GeoEye, i-cubed, USDA, USGS, AEX,Getmapping, Aerogrid, IGN, IGP, swisstopo, and the GIS User Community µEXHIBIT APROJECT LOCATION Leg end Access Easem ent Proje ct L ocation Path: K:\WP\PROJECTS\STREETS\Westgate Dr Median\Exhibit A.mxd 0 170 34085 Feet RESOLUTION NO.2019-96 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO AWARD THE CONTRACT FOR WESTGATE DRIVE STREET IMPROVEMENT PROJECT TO THE LOWEST RESPONSIVE BIDDER; AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDERS; AND FURTHER APPROPRIATING FUNDS WHEREAS, the Westgate Drive Street lmprovement Project consists of removing the center landscape median (including 18 red oak trees) on Westgate Drive from 450 feet south of Taylor Road to 300 feet north of Kettleman Lane, replacing the median space with asphalt concrete pavement, and other miscellaneous and related items of work; and WHEREAS, in February 2019, the City of Lodi Fire Department notified the Public Works Department that they would need access across the median to serve the subdivision since initial fire response will be coming from Fire Station No. 4, located on Lower Sacramento Road, north of the subdivision. This requirement will require up to three median openings or complete removal of the median to allow unrestricted emergency vehicle access to the Luca Place development; and WHEREAS, the Fire Department desires to have the project completed in anticipation of residents occupying the new homes in late summer of 2019; and WHEREAS, staff recommends that, in the interest of saving time, the City Council authorize the City Manager to award the contract for Westgate Drive Street lmprovement Project to the lowest responsive bidder, in an amount not to exceed $100,000; and WHEREAS, staff also recommends that the City Council authorize the City Manager to execute change orders in an amount not to exceed $10,000; and WHERAS, staff also recommends the City Council appropriate funds in the amount of $100,000, from the fund balance of Streets Fund (30099000 ]7020) for Fiscal Year 2018119. NOW, THEREFORE, BE lT RESOLVED that the Lodi City Council does hereby authorize the City Manager to award the contract for Westgate Drive Street lmprovement Project to the lowest responsive þidder, in an amount not to exceed 9100,000; and BE lT FURTHER RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute the contract on behalf of the City and to execute change orders in an amount not to exceed $10,000; and BE lT FURTHER RESOLVED that the Lodi City Council does hereby authorize an appropriation for the Westgate Drive Street lmprovement Project, in the amount of $100,000, as set forth above; and BE lT FURTHER RESOLVED that the Lodi City Council does hereby authorize the City Manager to continue budget authority up to the full project budget for this project from fiscal year to fiscal year until such point as the project is complete and is accepted by Council. At such time, all unspent budget authority will return to the fund for re-appropriation by the City Council. Dated: June 19,2019 lhereby certify that Resolution No.2019-96 was passed and adopted by the City Council of the City of Lodi in a regular meeting held June 19,2019 by the following vote: AYES: COUNCIL MEMBERS - Johnson, Kuehne, Mounce, and Nakanishi NOES: COUNCIL MEMBERS - NONC ABSENT: COUNCIL MEMBERS - Mayor Chandler ABSTAIN: COUNCIL MEMBERS - None âfrtt*€ð NIFE FERRAIOLO City Clerk 201 9-96