HomeMy WebLinkAboutAgenda Report - June 5, 2019 C-05AGENDA ITEM
Crry or Lonr
CouNcrr, CovrMUNrcATroN
AGENDA TITLE:Adopt Resolution Awarding Contract for Janitorial Services for City Facilities to
ABM lndustry Groups, LLC., of San Francisco ($424,094), and Authorizing City
Manager to Execute Change Orders ($40,000)
MEETING DATE: June 5, 2019
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Adopt resolution awarding contract for janitorial services for City
facilities to ABM lndustry Groups, LLC., of San Francisco, in the
amount ol $424,094, and authorizing City Manager to execute
change orders in the amount of $40,000.
BACKGROUND INFORMATION: This project consists of the janitorial specifications and contract
requirements to service City facilities. Changing expectations in the
quality and frequency of janitorial service indicate the need to
update specifications and contract management, which requires appropriate re-bidding of the janitorial
services contract. The Public Works Facilities Services Division oversees the janitorial contract for the
City.
The contract provides for complete janitorial services for City facilities on both a scheduled and on-call
basis, and includes expanded optional services for additional restroom cleanings at the Lodi Public
Library and on-call removal of human waste at City facilities. These additional services are being added
to address ever increasing issues associated with the City's homeless population. The initial term of the
contract will be for two years, commencing on July 1,2019, with the option to extend.
Plans and specifications for this project were approved on February 6,2019. On March 20, 2019, the
City received the following three bids:
Above/(Below) Engineer'sBidder Location Bid (Annually) Estimate
Engineer's Estimate $200,000.00
ABM lndustry Groups, LLC. San Francisco $212,047.00 fi12,047.00
Karla's JanÍtorial & Suppliers San Francisco $291,530.00 $91,530.00
Janitorial, lnc. Modesto $300,576.00 $100,576.00
The contract shall be for the initial term of two years, with the City Manager given authority to negotiate
options to execute change orders, in an amount not to exceed $40,000, to account for changes in scope
and on-call services; to contract for additional services, and/or add or delete portions of the contract that
are in the best interest of the City; and to accommodate additions or reductions of space or to change
cleaning frequencies and/or duties. The contractor will invoice the City monthly for actual work
performed, along with the actual cost for paper products used.
c-5
TM
APPROVED
K:\WP\PROJ EGTS\fVI ISCUAN ITO RL\20 I 9\CAward. doc
Manager
511612019
Adopt Resolution Awarding Contract for Janitor¡al Serv¡ces for City Facilities to ABM lndustry Groups, LLC., of San Francisco ($424,094), and Authorizing City
Manager to Execute Change Orders ($40,000)
June 5, 2019
Page2
FISCAL IMPACT The bids for janitorial services came in slightly higher than anticipated,
likely due to the annual increases in minimum wage. The General Fund will
contribute approximately 55 percent toward the total contract amount.
FUNDING AVAILABLE Funding for janitorial services are included in the following operating
accounts:
Public Works Facilities Services (10051000)
Hutchins Street Square (20071402)
Library (12090000)
Parks & Recreati on (2007 2OO1 12007 3001)
Water (56052001)
Wastewater (53053001)
White Slough Water Pollution Control Facility (53053003)
Surface Water Treatment Plant (56052005)
Transit (60054105)
Fleet Services (65055000)
Electric Utility (50060001 )
0,Å^')
Andrew Keys
lnternal Services Director/Deputy City Manager
ps
Charles E. Swimley, Jr
Public Works Director
Prepared by Rebecca Areida-Yadav, Management Analyst
cEs/RAY/tdb
Attachment
K:\WP\PROJ ECTS\lvllSCUAN ITORL\20 1 g\CAward. doc 511612019
RESOLUTION NO. 2019-87
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE
CONTRACT FOR JANITORIAL SERVICES FOR CITY FACILITIES TO
ABM INDUSTRY GROUPS, LLC, OF SAN FRANCISCO; AND FURTHER
AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDERS
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on March 20, 2019, at
11:00a.m., for janitorial services for City facilities, described in the plans and specifications
therefore approved by the City Council on February 6, 2019; and
WHEREAS, said þids have been checked and tabulated and a report thereof filed with
the City Manager as follows:
Above/(Below)
Bidder Bid (Annually) Engineer's Estimate
ABM lndustry Groups, LLC $212,047 $12,047
Karla's Janitorial & Suppliers $291,530 $91,530, Janitorial, lnc. $300,576 $100,576
WHEREAS, staff recommends that the City Council award the contract for janitorial
services for City facilities to ABM lndustry Groups, LLC, of San Francisco, in the amount of
$424,094; and
WHEREAS, staff also recommends that the City Council authorize the City Manager to
execute change orders in an amount not to exceed $40,000.
NOW, THEREFORE, BE lT RESOLVED that the Lodi City Council does hereby award
the two-year contract for janitorial services for City facilities to the low bidder, ABM lndustry
Groups, LLC, of San Francisco, California, in the amount of $424,094, with an option to extend;
and
BE lT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute the contract on behalf of the City of Lodi; and
BE lT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute change orders in an amount not to exceed $40,000.
=====:1t:i=ill3i:l]:-=-----============================================I hereby certify that Resolution No. 2019-87 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held June 5,2019 by the following vote:
AYES: COUNCIL MEMBERS - Johnson, Kuehne, Mounce, and Mayor Chandler
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - Nakanishi
ABSTAIN: COUNCIL MEMBERS - None
NIFER
Clerk
2019-87
ERRAIOLO