HomeMy WebLinkAboutAgenda Report - June 5, 2019 C-04AGENDA ITEM c-4
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AGENDA TITLE:
MEETING DATE: June 5, 2019
PREPARED BY: lnformation Technology Manager
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Adopt Resolution Authorizing City Manager to Purchase Commvault HyperScale
Appliance from SHI lnc., of Somerset, N.J. to Upgrade the City's Data Backup
Services ($222,505.7 4)
RECOMMENDED ACTION:Adopt resolution authorizing City Manager to purchase Commvault
HyperScale Appliance from SHI lnc., of Somerset, N.J. to upgrade
the City's data backup in the amount of 8222,505.74.
BACKGROUND INFORMATION: The City is reliant on a functioning network of backup systems to
prevent the loss of City data during disaster recovery. The backup system is designed to recover from
"catastrophic loss," meaning complete destruction of an application server or data storage device due to
cyber-attack or system failure. lt also protects against loss of data due to hardware failures within the
City's data center. Data backups can also protect against the loss of data due to human error.
ïhe current data backup system is end of life and is longer supported by the manufacture. Staff are
unable to get technical support or updates for the software. The system also has limited functionality for
cloud backups for otfsite storage.
Staff evaluated three solutions on the market that are compatible with the City's Dell storage area
network (SAN) and Dell FS8600 file server appliance. These solutions were judged against the following
criteria:. On-premise Disk-to-Disk with cloud connectivity for offsite storage. Ability to support Microsoft Hyper-V virtual environment for snapshot backups. Ability to perform on-the-fly granular restore. Single administration interface system management. Cloud disaster recovery integration and be cloud vendor agnostic. Ability to recreate servers in the cloud environment in the event of on-premise hardware failure
Staff suggests purchasing Commvault HyperScale Appliance from SHI lnc. This system met
requirements and functionality needed in a backup solution. Although slightly more expensive than the
other choices, Commvault was the only solution staff could find that offered a simplified interface for
administration, lessening the need for in depth training on a proprietary system. CommVault would be
procured through Omnia Partners - lT solutions contract #:2018011-02. Omnia Partners is a
purchasing organization for state and local government supplying competitively solicited government
procurement contracts.
APPROVED:
ity Manager
Disaster Recovery Backup Solutions 'Price
Commvault HyperScale Appliance $222,505.74
Dell EMC $218,800.00
Netvault $208,327.54
FISCAL IMPACT:
FUNDING AVAILABLE:
Attachments
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A functioning data backup system is critical to City operations. A data back
system prevents the loss of critical data used to collect income, pay debtors
and operate payroll. Without a properly operating backup system, the City
would not be able to recover from a cyber attack, hardware failure, human
error or natural disaster.
FiscalYear20l9l2O 10040200.772450 (Pending Council approval of FY
2O19l2O Budget.
Andrew Keys
Deputy City Ma nager/l nternal Services Di rector
njamin Buecher lnformation ïechnology Manager
RESOLUTION NO. 2019-86
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE
CITY MANAGER TO PURCHASE COMMVAULT HYPERSCALE
APPLIANCE FROM SHI, INC., OF SOMERSET, NEW JERSEY, TO
UPGRADE CITY'S DATA BACKUP SERVICES, UTILIZING
OMNIA PARTNERS _ IT SOLUTIONS CONTRACT NO. 2018011-02
WHEREAS, the City is reliant on a functioning backup service to prevent the loss of
City data during disaster recovery, and
WHEREAS, the current backup system is end of life and is no longer supported by the
manufacturer; and
WHEREAS, three backup solutions compatible with the City's data center equipment
and storage area network were reviewed by lnformation Technology staff:
Disaster Recovery Backup Solution Total System Price
Commvault HyperScale Appliance $222,505.74
Dell EMC $218,800.00Netvault $208,327.54
WHEREAS, staff recommends that the City Council approve the purchase of the
Commvault HyperScale Appliance because the system meets the City's technical requirements
and is the only option offering a simplified interface for administration; and
WHEREAS, the Commvault HyperScale Appliance would be procured through Omnia
Padners * lT Solutions Contract No. 2018011-02. Omnia Paftners is a purchasing organization
for State and local government supplying competitively-solicited government procurement
contracts; and
WHEREAS, in accordance with Lodi Municipal Code Section 13.20.070, the bidding
process may be waived when the City Council determines that the purchase or method of
purchase would be in the best interests of the City.
NOW, THERËFORE, BE lT RESOLVED that the Lodi City Council does hereby
authorize the City Manager to purchase the Commvault HyperScale Appliance from
SHl, lnc., of Somerset, New Jersey, in the amount of $222,5A5.74, utilizing Omnia Partners -
lT Solutions Contract No. 2018411-02.
Date: June 5, 2019
I hereby certify that Resolution No. 2019-86 was passed and adopted by the Lodi City
Council in a regular meeting held June 5,2019, by the following vote:
AYES: COUNCIL MEMBERS - Johnson, Kuehne, Mounce, and Mayor Chandler
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - Nakanishi
ABSTAIN: COUNCIL MEMBERS - None
IFER
2019-86
Clerk
ERRAIOLO