HomeMy WebLinkAboutAgenda Report - May 1, 2019 C-07AGENDA ITEM e-7
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AGENDA TITLE:
MEETING DATE:
PREPARED BY:
Adopt a Resolution Accepting the San Joaquin Continuum of Care Homeless
Emergency Aid Program Grant and Appropriating Funds ($1,250,000)
May 1 ,2019
Comm unity Development Director
RECOMMENDED ACTION Adopt a Resolution accepting the San Joaquin Continuum of
Care Homeless Emergency Aid Program grant and appropriating
funds ($1,250,000).
BACKGROUND INFORMATION The City received notice on December 13, 2018, that the San
Joaquin Continuum of Care (SJCoC) awarded. the City
$1,250,000 in Homeless Emergency Aid Program (HEAP) grant
funds for its proposed tiny-home permanent supportive housing
project.
California is in the midst of a homelessness crisis. To support the development of local solutions to
address immediate needs, the California legislature has allocated $500 million in noncompetitive
block grant funds for distribution statewide based on the January 2017 Point in Time Count figures
reported by California Continuums of Care. Bythis formula, in2018, the SJCoC received $7.1 million
in one-time HEAP grant funds from California's Business, Consumer Services, and Housing Agency.
As required by HEAP, the SJCoC is responsible for accepting project proposals from eligible
organizations throughout the county and applying for funds on behalf of those organizations with the
agency.
The City of Lodi is experiencing a crisis with its homeless population. Over the last few years, the City
has seen an increase in the number of sheltered and unsheltered homeless individuals. Many of
Lodi's unsheltered homeless individuals face challenges with mental illness and addiction; plus, those
in temporary shelters have difficulty finding affordable and safe permanent housing. The City's
Committee on Homelessness meets monthly to look for solutions among members and collaborates
with the SJCoC on homeless initiatives. Beginning in 2017, the City Police Department's Homeless
Liaison Officer and several volunteers have provided one-on-one assistance to those facing
homelessness as well. ln an attempt to address this crisis collectively, the City held a town hall
meeting in October 2018 to gather various stakeholders and residents to discuss issues and
solutions.
When the SJCoC announced HEAP notice of funding availability, the Lodi lmprovement Committee
members reviewed and evaluated, along with input from the town hall meeting and several homeless
service providers, potential projects that would assist Lodi's homeless population while fitting within
the grant guidelines. The Committee recommended that the City pursue a tiny-homes permanent
supportive housing project. The City then entered into an agreement with consultant Michael Baker
lnternational to submit an application; as required of the application, the City approved a declaration
of shelter crisis in Lodi.
APPROVED
Schwaba City Manager
HEAP Grant
May 1,2019
Page 2 ol 2
The City's proposed project will create approximately five units of permanent supportive housing for
homeless individuals and families or those at risk of homelessness. This supportive housing will help
homeless individuals/families move from emergency shelters, motel voucher and transitional housing
programs, or off the streets into long-term, affordable housing where they can continue their progress
toward stable and independent living. The project will receive tenant referrals from local organizations
including Salvation Army, Lodi House, and Women's Center, as well as the Housing Authority of the
County of San Joaquin (HACSJ). HACSJ will supply housing choice vouchers to tenants. Consistent
with the Housing First Model, as required by HEAP, a tenant's occupancy will not be contingent upon
screening practices nor participation in a program; furthermore, the HACSJ's housing choice voucher
program's eligibility criteria is consistent with the Housing First Model. That said, volunteer supportive
housing services will be available for tenants, and tenants will sign lease agreements that include
appropriate maintenance of each unit. The City has partnered with HACSJ to manage the
construction of this project. Also, the City will own the land for the project site and the HACSJ will own
and manage the tiny homes project similar to its other housing properties.
The tiny homes project is estimated to cost a total of $1 ,867,942. Of this amount, $400,000 is
allocated for property acquisition, $1 ,250,442 in site improvement and construction costs, $210,000 in
project management and coordination ($160,000 is HACSJ donated staff time), and $7,500 in
donated landscaping and household furnishings. The SJCoC grant of $1,250,000 will cover
approximately 67 percent of these project costs-specifically, the construction and property
acquisition. City funds will be used to cover $53,500 in project coordination and building/planning
fees, and $125,000 in energy-efficient appliances from Electric Utility's Community Benefit Fund;
HACSJ funds will cover $160,000 for project management; CDBG or other funds will be used to cover
property acquisition costs that are not fully covered by the HEAP grant; and the City anticipates
receiving $7,500 in donated landscaping and furnishing. HEAP grant funds must be expended by
June 30, 2021, and half of those funds must be contractually obligated by January 1, 2020.
FISCAL IMPACT The HEAP grant will provide $1,250,000 in funds to cover project costs.
Of the remaining costs, the City will use building funds ($3,500), general
funds ($50,000), Electric Utility's Community Benefit Fund ($125,000),
and part of its annual CDBG allocation ($211,942). Additionally, HACSJ
will pay for its own staff time in the managing of this project ($160,000);
plus, private donations ($75,000) are anticipated.
FUNDING AVAILABLE:San Joaquin Continuum of Care Homeless Emergency Aid Program
(HEAP) Grant
Andrew
Deputy City Manager/lnternal Services Director
Community Development Director
Attachments:A. SJCoC and City of Lodi- HEAP Subrecipient Agreement
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Office of the County Administrator
Monica Nino, County Administrator
Jerry Becker, Assrsfanf County Administrator
April 1 ,2019
MEMORANDUM
TO:
FROM:
SUBJECT:
)
Stephen Schwabauer, Authorized Representative /
Adam Cheshire, Program Administrator - Homeless lnitiatives
Homeless Emergency Aid Program Sub-Recipient Agreement
Enclosed you will find the agreement including all attachments executing your project using
Homeless Emergency Aid Program funds as allocated by the San Joaquin Continuum of
Care. Please review each section carefully, then sign, date and/or initialwhere indicated.
Please scan the signed, dated and initialed agreement and send to me at:
acheshi ov.orq
Please also return the original with wet signatures to me at
County Administration Building
44 North San Joaquin Street
Sixth Floor, Suite 640
Stockton, CA95202
ATTN: Adam Cheshire
You may begin using funds immediately following the execution of this agreement. Prior to
using funds, please contact Chris Becerra at cbecerra@sigov.orq or (209) 468-3157.
Should you have any other questions or need assistance, please do not hesitate to contact
me.
Thank
Adam Cheshire
Program Administrator - Homeless lnitiatives
San Joaquin County
44 N. San Joaquin Street, Suite 640 | Stockton, California 95202 | T 209 4683203 | F 209 4682875
SUBRECIPIENT AGREEMENT F'OR SAN JOAQUIN CONTINUUM OF CARE, CA.511
HOMELESS EMERGENCY ArD PROGRAM (HEAP) FLTNDING FOR ßy 2019-2020
THIS AGREEMENT entered into, by and between San Joaquin County, a political sribdivision of the State
of California, hereinafter referred to as "COUNTY" and The City of Lodi, hereinafter referred to as
"SUBRECIPIENT". Collectively "COLINTY" and "SIIBRECIPIENT" are the "Parties.,,
The term of this Agreement is the date of the EFFECTIVE DATE through and including October 3I,Z}Z1
The COUNTY is hereby awarding SUBRECIPIENT an amount not to exceed: $1,250,000 (the FUNDS) as
applied for by SUBRECIPIENT in its San Joaquin Continuum of Care CA-51 1 Homeless Emergency Aid
Program Application (SIIBRECIPIENT'S APPLICATION) submitted to COTINTY on November 16,
2018, which is hereby made part of this Agreement.
SUBRECIPIENT shall expend 100 percent of the FLINDS pursuant to this Agreement prior to June 30,
202L Any of the FUNDS not expended by SIIBRECIPIENT by that date shall be returned to the COIINTY
for reversion to the State pursuant to Health and Safety Code Section 50215.
The Parties agree to comply with the terms and conditions of the following Exhibits, which are hereby made
part of this Agreement:
EXIIIBIT A: Authority, Purpose, and Scope of Work
EXHIBIT B: Budget Detail and Payment Provisions
EXHIBIT C: Terms and Conditions
EXHIBIT D: Special Terms and Conditions
Totalnumber of pages attached: I2--
The effective date of this Agreement shall be the date the last of the Parties signs this Agreement (the
EFFECTIVE DATE).
IN \VÏTNESS WImREOtr', this Agreement has been executed by the Parties hereto.
SUBRECIPIENT's NAME:
Date Signed:
BY: (Authorized signature)
Printed Name and Title of Person Signing
SAN JOAQUIN COUNTY:
Date Signed: April 1,2019
BY: (Authorized signature)
Adam Cheshire - Program Adminishator - Homeless Initiatives
SUBRECIPIENT AGREEMENT
EXHIBIT A
AUTHORITY, PURPOSE, AND SCOPE OF WORK
The Parties to the Subrecipient Agreement for San Joaquin Continuum of Care CA-511 Homeless
Emergency Aid Program (HEAP) Funding for Fiscal Year 2019-20 (this "Agreement"), of which
this is Exhibit A.
1. AUTHORITY:
A. The State has established HEAP under Chapter 5 (Commencing with Section 50210) of
Part 1 of Division 31 of the Health and Safety Code, and all other relevant provisions
established under SB 850 (Chapter 48, Statutes of 2018).
B. HEAP is administered by the California Homeless Coordinated and Financing Council
(Council) in the Business, Consumer Services and Housing Agency (AgencÐ.
C. The Agency provides one-time flexible block grant funds to Administrative Entities as
defined in the September 5,2018, HEAP Notice of Funding Availability OIOFA).D. HEAP Objectives are to benefit the emergency needs of homeless individuals, and aid
individuals at imminent risk ofhomelessness, as defined in Chapter 5 (commencing with
Section 50210) of Part 1 of Division 31 of the Health and Safety Code, and all other
relevant provisions established un SB 850 (Chapter 48, Statutes of 2018).
E. COI-INTY applied for and received HEAP grant funds and is the recognized
Administrative Entity (AE) as provided for by HEAP and defined in the September 5,
2018, HEAP NOFA. Therefore, the COUNTY will administer and distribute HEAP
funds allocated to the COUNTY.
F. Based on SUBRECIPIENT's APPLICATION COUNTY determined that
SUBRECIPIENT is eligible and qualified as a subrecipient for HEAP funds to be spent
in a marurer that will meet the HEAP Objectives.
G. In entering into this Agreement and accepting the FUNDS, SUBRECIPIENT agrees to
comply with the terms and conditions of this Agreement, the SUBRECIPIENT
APPLICATION, the NOFA under which the SUBRECIPIENT applied, and the
requirements of HEAP.
2. PURPOSE
The purpose of this Agreement is to pass through HEAP one-time block grant funding
awarded to the COTINTY to the SUBRECIPIENT to spend in a manner that is consistent with the
HEAP Objectives within San Joaquin County.
3. DEF'INITIONS
Terms in this Agreement have the same meaning as the definitions set forth in the HEAP
NOFA.
4, DISBURSEMENT
EXIIIBIT A
ST]BRECIPIENT INITIALS
2019-20 HEAP SubrecipientAgreement l of 2
COLINTY shall disbruse HEAP funds to SUBRECIPIENT in an amount not to exceed
$1,250,000 (the "FUNDS") pursuant to SUBRECIPIENT AGREEMENT Exhibit D upon
submission by SUBRECIPIENT of a Subrecipient Request for Funds Form (RFF).
5. SCOPE OF \ilORK
The Scope of Work for this Agreement includes the SUBRECIPIENT's expending of the
FUNDS after disbursement on one-time uses that are consistent with HEAP, Chapter 5 (commencing
with Section 50210) of Part 1 of Division 31 of the Health and Safety Code, and all other relevant
provisions established under SB 850 (Chapter 48, Statutes of 2018) as detailed in the
SUBRECIPIENT APPLICATION Project Budget, compliant with this Agreement, and to the
satisfaction of the COLTNTY.
Any use of the FUNDS on housing-related activities including but not limited to, emergency
shelter, rapid-rehousing, rental assistance, transitional housing, and permanent supportive housing
must be in compliance or otherwise aligned with the Core Components of Housing First, pursuant
to Welfare and Institution Code Section 8255(b).
6. COTJNTY CONTRACT COORDINATOR
COI-INTY contract coordinator for this Agreement is the County's Neighborhood
Preservation Management Analyst or designee. All notices, reports, or other communication
required pursuant to this Agreement shall be emailed and mailed by first class mail as follows, unless
the SUBRECIPIENT is otherwise directed in writing by the County:
Christine Beceffa, Management Analyst III
i810 E Hazelton Ave, Stockfon, CA 95205, Stockton, CA95202
cbecerra@sgjov.org
(209) 468-3ts7
7. SUBRECIPIENT's CONTRACT COORDINATOR
SUBRECIPIENT's contract coordinator for this Agreement is identified below. All notices,
reports, or other communication required pursuant to this Agreement shall be emailed and mailed by
first class mail as follows, unless the COTINTY is otherwise directed in writing by SUBRECIPIENT:
SUBRECIPIENT' s Authorized
Representative Name:
Address:
Phone
Email
EXHIBIT A
SUBRECIPIENT INITIALS
201.9-20HEAP SubrecipientAgreement 2of2
SUBRECIPIENT AGREEMENT
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
The Parties to the Subrecipignt Agreement for San Joaquin Continuum of Care CA-511 Homeless
Emergency Aid Program (HEAP) Funding for Fiscal Year 2019-20 (this "Agreement"), of which
this is Exhibit B.
1. BUDGET DETAIL:
SUBRECIPIENT agrees that the FUNDS shall be expended on one-time uses thatare consistent
with HEAP, Chapter 5 (commencing with Section 50210) of Part 1 of Division 31 of the Health and
Safety Code, and ail other relevant provisions established under SB 850 (Chapter 48, Statutes of
2018) as detailed in the SUBRECIPIENT APPLICATION Project Budget, compliant with this
Agreement, andto the satisfaction of the COLINTY.
2, CONDITIONS PRIOR TO DISBURSEMENT:
Priorto COLTNTY's disbursement ofthe FLTNDS, SUBRECIPIENT shaii submitthe following
to COUNTY:
A. One compieted Request for Funds Form (RFF)
B. Four original copies ofthe signed SUBRECIPIENT AGREEMENT including initialed
Exhibits A-D
C. Any other documents, certifications, or evidence requested by COUNTY as part of the
HEAP application or this Agreement
3. EXPENDITURE OF' F'TINDS:
SUBRECIPIENT shall expend the FUNDS in compliance with the NOFA, this Agreement,
and Chapter 5 of Part 1 of Division 31 of the Health and Safety Code and all other relevant
provisions established under SB 850, including but not limited to Health and Safety Code
Sections 50214 and 50215 which mandate the following:
A. No more than 5 percent of the FLINDS may be used for administrative costs related
to the execution of eligible activities.
B. No less than 5 percent of the FLINDS shall be used to establish or expand services
meeting the needs of homeless youth or youth at risk ofhomelessness.
C. No less than 50 percent oftheFLINDS shallbe contractually obligated by January 1,
2020.
D. 100 percent of the FLINDS shall be expended by June 30,202I.
E. Any funds not expended by June 30, 202I, shall be returned to the COUNTY for
reversion to the Agency and the General Fund.
The FUNDS may not be obligated and expended prior to the SUBRECIPIENT's
receipt of the FUNDS even if it is for an eligible use under the statute and this Agreement.
EXHIBIT B
SUBRECIPIENT INITIALS
2019-20 HEAP Subrecipient Agreement I of 2
4. DISBURSEMENT:
COLINTY shall disburse the FUNDS to the SUBRECIPIENT upon receipt, review, and
approval of a complete RFF and subjectto conditions of this Agreement by SUBRECIPIENT. The
FUNDS shall be provided in a one-time grant by check to the SUBRECIPIENT.
5. BUDGET CHANGES:
SUBRECIPIENT shall expend the FIINDS consistent with this Agreement with no changes
unless the SUBRECIPIENT first obtains consent from the County and the Parties then
memorializes the agreed upon change in writing, which shall be made an addendum to this Exhibit.
6, INELIGIBLE COSTS:
SUBRECIPIENT shall not use the FUNDS for costs associated with activities in violation of
any law or for any activities or uses that arc not consistent HEAP, inciuding but not limited to
Health and Safety Code Section50214, for costs not authorizedby this Agreement, or for costs
not sufficiently documented (INELIGIBLE COSTS).
The COIINTY may request additional information, evidence, and clarification to determine
the reasonableness and eligibility of all costs paid with the FIINDS. If SUBRECIPIENT uses the
FLINDS for INELIGIBLE COSTS then SUBRECIPIENT shall be required to reimburse the
COUNTY the amount of the INELIGIBLE COSTS within 30 days of the COLINTY's discovery
of the expenditure.
The COIINTY, at its sole and reasonable discretion, shall make the final determination
regarding whether SUBRECIPIENT's use of FUNDS is allowable or constitutes INELIGIBLE
COSTS.
Program funds shall not be used for overhead or planning activities, including Homeless
Management Information Systems or Homelessness Plans, and, therefore use of the FUNDS on
such items constitutes INELIGIBLE COSTS.
The County may deem SUBRECIPIENT's use of the FLINDS on an activity not described in
Exhibit A or this section as authorized if the activities are consistent with Health and Safety
Code Section 50274 and such activities are included in the COLTNTY approved RFF or are
approved in writing by the COUNTY prior to the expenditure of FIINDS for that use.
7. ADMINISTRATIVE COSTS:
SUBRECIPIENT shall use no more than 5 percent of the FUNDS on administrative costs
related to the execution of eligibie activities pursuant to Health and Safety Code Section 50214.
For purposes of this Agreement and HEAP, "administrative costs" does not include staff costs
directiy related to carrying out the eligible activities described in this Agreement and,
specifically,pangraph 1 of this Exhibit.
EXHIBIT B
SUBRECIPIENT INITIALS
2019-20IIEAP Subrecipient Agreement 2 of 2
SUBRECIPIENT AGREEMENT
EXHIBIT C
TERMS AND CONDITIONS
The Parties to the Subrecipient Agreement for San Joaquin Continuum of Care CA-511 Homeless
Emergency Aid Program (HEAP) Funding for Fiscal Year 2079-20 (this "Agreement"), of which
this is Exhibit C.
1,. Commencement of 'Work and Completion Dates:
A. SUBRECIPIENT shall not coÍrmence work nor incur or obligate any costs to be paid
with the FLTNDS prior to receiving the FIJNDS from COUNTY.
B. SUBRECIPIENT must contractually obligate no less than 50 percent of the FTINDS
by January I,2020, and expend 100 percent of the FUNDS by June 30,2021, Any
funds not expended by June 30, 2021, shall be retumed to COUNTY.
i. "Obligate" means SUBRECIPIENT has placed orders, awarded contracts,
received services, or entered similar transactions that require payment from
the FIINDS.
ii. "Expended" means all FIINDS obligated under contract or subcontract have
been fully paid and receipted, and no invoices remain outstanding.
C. SUBRECIPIENT shall complete all work by the expiration date specified in this
Agreement and shall provide all services within the Scope of Work for the full term of
this Agreement.
2. Sufficiency of f,'unds and Termination:
A. This Agreement is valid and enforceable only if sufficient funds are made avaiiable to
the COUNTY by the Agency and legislative appropriation. In addition, this
Agreement is subject to any additional restrictions, limitations or conditions, or
statutes, regulations or any other laws, whether federal or those of the State of
Califomia, or of any ageîcy, deparlment, or any political subdivision of the federal or
State of Califomia governments, which may affect the provisions, terms or funding of
this Agreement in any manner.
B. The COUNTY may terminate this Agreement atany time for cause by giving a
minimum of 14 days' notice of termination, in writing, to SUBRECIPIENT.
i. "Causg" means:
i. A violations of any terms or conditions of this Agreement, or any
breach of contract as described in ParagraphT of this Exhibit; or
ii. A violation of any Federal or State Laws or Regulations; or
iii. A withdrawal of COUNTY's expenditure authority.
EXHIBIT C
ST'BRECIPIENT INITIALS
2019-20 HEAP Subrecipient Agreement 1 of 9
C. Upon termination of this Agreement for cause, unless otherwise approved in writing
by the COUNTY, any unexpended FLINDS shall be returned to the COLiNTY within
thirty days of a notice of termination.
3. Transfers:
SUBRECIPIENT may not transfer or assign by subcontract or novation, or by any other
means, the rights, duties, or performance of this Agreement or any part thereof, except with the
prior written approval of the COUNTY and a formal amendment to this Agreement to affect
such subcontract or novation.
4. SUBRECIPIENT's Application for Funds:
The CO{.INTY is entering into this Agreement on the basis of, and in substantial reliance
upon, SUBRECIPIENT'S APPLICATION, including the facts, information, assertions, and
representations contained in that application, and in any subsequent modifications or additions to
that Application prior to the EFFECTIVE DATE of this Agreement. SUBRECIPIENT'S
APPLICATION is part of this Agreement.
SUBRECIPIENT warrants that all information, facts, assertions, and representations
contained in SUBRECIPIENT'S APPLICATION and approved modifications and additions
thereto are true, coffect, and complete to the best of SUBRECIPIENT'S knowledge.
If any part of the SUBRECIPIENT'S APPLICATION or COUNTY approved modification is
determined to be untrue, incorrect, incomplete, or misleading in such a manner that would
substantially affect COUNTY's approval, disbursement, or monitoring of the FLINDS or this
Agreement, then the COUNTY may declare a breach of this Agreement.
5. Accountins/Reportins/Audits:
A. SUBRECIPIENT shall adhere to standard accounting principles and procedures, utilize
adequate internal accounting and security controls, and maintain necessary sorilce
documentation for all costs incuned.
B. SUBRECIPIENT shall submit Quarterly Reports, first Quarterly Reporl due 30 days
after receipt of the FUNDS and quarterly thereafter, an Annual Report by December
15,2019, and December 15, 2020, and a Final Report by September 15, 202I, to the
COLINTY on forms provided by the COLTNTY.
i. If the SUBRECIPIENT fails to provide the required reports then it may
constitute a COIINTY may declare of breach of this Agreement.
C. The Quarterly reports and annual reports shall contain a detailed report containing the
following:
i. Amount of award with activity(ies).
ii. Contract expenditures.
EXHIBIT C
SUBRECIPIENT INITTALS
2019-20 HEAP SubrecipientAgreement 2of 9
iii. Unduplicated number of homeless persons or persons at imminent risk of
homelessness served.
iv. Number of instances of service (defined in September 5, 2018 HEAP NOFA).
v. Increases in capacity for new and existing programs.
vi. The number of unsheltered homeless persons becoming sheltered.
vii. The number of homeless persons entering permanent housing.
(May be reflected using a completed Logic Model)
D. Report breakdowns are be expected for each activity (i.e. services, capital
improvements, rental assistance, etc.) and program type (i.e. emergency shelter, rapid
re-housing, ouÍeach, etc.) for the supplemental reporting requirements listed above
when applicable. The same information will also be requested specifically for the
following subpopulations, based on priorities defined by the U. S. Department of
Housing and Urban Development (HUD):
i.
ii.
iii.
iv.
Chronically homeless
Homeless veterans
Unaccompanied homeless youth
Homeless persons in famiiies with children
E. Counts by subpopulation will not be required in cases where that information is
unavailable, but it is expected in cases where client information is entered in a
Homeless Management System (HMIS). Additional breakdowns for other subgroups
(e.g. race, ethnicity, disability status, etc.) are optional, if the SUBRECIPIENT
chooses to include them.
F. Reports shall include SUBRECIPIENT comments on the following:
i. Progress made toward the COIINTY's homelessness goals and Strategic
Priorities.
ii. The alignment between HEAP funding programs and "Housing First"
principles adopted by the Homeless Coordinating and Financing Council.iii. Any other effects from HEAP tunding that the SUBRECIPIENT would like to
share (optional).
G. COUNTY may perform or cause to be performed a financial audit of
SUBRECIPIENT.
H. COUNTY may demand that SUBRECIPIENT provide, at its own expense, a financial
audit prepared by a certified public accountant. The administrative portion of the
FLTNDS may be used to fund this expense. If COLTNTY demands and audit:
SUBRECIPIENT shall notify the COUNTY of the auditor's name and address
immediately after the selection has been made. The contract for the audit
shall allow access by COUNTY to the independent auditor's working papers.
SUBRECIPIENT is responsible for the completion of audits and all costs of
preparing audits.
EXHIBIT C
SUBRECIPIENT INITIALS
11
2019-20 HEAP Subrecipient Agreement 3 of 9
If there are audit findings, SUBRECIPIENT must submit a detailed fesponse
acceptable to the COUNTY for each audit finding within 90 days from the
date of the audit finding.
6. Retention and Inspection of Records:
A. The SUBRECIPIENT shall maintain all records required by Chapter 5 of Part 1 of Division
31 of the Health and Safety Code and all other applicable requirements established under SB
850, HEAP guidance document published on the website and this Agreement, that are
pertinent to the activities to be funded under this Agreement. SUBRECIPIENT shall retain
records including but not be limited to:
iii
i
ii
Records providing a fuIl description of each activity undertaken;
Records demonstrating that each activity undertaken meets one of the Objectives
of the HEAP progam;
Records required to determine the eligibility of activities; and
Records required to document the acquisition, improvement, use or disposition of
real property acquired or improved with F{-INDS
111.
iv.
B. SUBRECIPIENT shall retain all records described in Paragraph A for a minimum period
of 5 years after the termination of this Agreement.
If any litigation, claim, negotiation, audit, monitoring, inspection or other action
has been commenced before the expiration of the required record retention period,
all records must be retained until completion of the action and resolution of all
issues which arise from it.
C. SUBRECIPIENT shall allow the COUNTY or its designee to review, obtain, and copy all
records and supporting documentation pertaining to performance of this Agreement.
SUBRECIPIENT agrees to provide the COUNTY or its designee, with any relevant
information requested. The SUBRECIPIENT agrees to permit the COIINTY or its
designee access to its premises, upon reasonable notice, during normal business hours for
the purpose of interviewing employees who might reasonably have information related to
such records and inspecting and copying such books, records, accounts, and other materials
that may be relevant to a matter under investigation for the purpose of determining
compliance with the Chapter 5 of Part 1 of Division 31 of the Health and Safety Code and
all other applicable requirements established under SB 850, HEAP program guidance
document published on the website, and this Agreement.
7. Breach and Remedies:
A. The foliowing shall each constitute a breach of this Agreement:
i. SUBRECIPIENT's failure to comply with the terms or conditions of this
Agreement.
ii. Use of, or permitting the use of, FTINDS for any INELIGIBLE, COSTS.
iii. Any failure to comply with the deadlines set forth in this Agreement.
EXHIBIT C
SUBRECIPIENT INITIALS
1.
2019-20 HEAP SubrecipientAgreement 4 of 9
B. In addition to any other remedies that may be available to the COLINTY in law or
equity for breach of this Agreement, the COUNTY may:
1.
ii.
iii.
iv.
v.
vi.
vii.
Bar the SUBRECIPIENT from applying for future HEAP funds through the
COIINTY;
Revoke any other existing HEAP award(s) to the SUBRECIPIENT;
Require the retum of any unexpended FUNDS disbursed under this
Agreement;
Require repayment of FIINDS disbursed under this Agreement;
Require the immediate retum to the COI-INTY of ail funds derived from the
use of FIINDS including, but not limited to, recaptured funds and retumed
funds;
Seek, in a court of competent jurisdiction, an order for specific performance of
the defaulted obligation or the appointment of a receiver to complete the
technical assistance in accordance with HEAP requirements; and
Seek such other remedies as may be available under this Agreement or any
1aw.
C. All remedies available to the COLINTY are cumulative and not exclusive.
D. The COLINTY may give written notice to the SUBRECIPIENT to cure the breach or
violation within a period of not less than 15 days.
8. Waivers:
No waiver of any breach of this Agreement shall be held to be a waiver of any prior or
subsequent breach. The failure of the COUNTY to enforce at any time the provisions of this
Agreement, or to require af any time, perfonnance by the SUBRECIPIENT of these provisions,
shall in no \May be construed to be a waiver of such provisions nor to affect the validity of this
Agreement or the right of the COUNTY to enforce these provisions.
9. Nondiscrimination:
A. During the performance of this Agreement, SUBRECIPIENT and its subcontractors shall
not unlawfully discriminate, harass, or allow harassment against any employee or
applicant for employment, or deny medical, family care, or pregnancy disability leave,
because ofsex (gender), sexual orientation, gender identity, gender expression,tace,
color, ancestry, religion, creed, national origin (including language use restriction),
pregnancy, physical disability (including HIV and AIDS), mental disability, medical
condition (cancer/genetic characteristics), age (over 40), genetic information, marital
status, or military and veteran status. SUBRECIPIENT and its subcontractors shall also
ensure that the evaluation and treatment of their employees and applicants for
employment are free from such discrimination and harassment,
B. SUBRECIPIENT and its subcontractors shall comply with the provisions of the Fair
Employment and Housing Act (Government Code section 12990 (a-f) et seq.) and the
EXHIBIT C
SUBRECIPIENT INITIALS
2019-20 HEAP SubrecipientAgreement 5 of 9
applicable regulations promulgated thereunder (Califomia Code of Regulations, Title 2,
section 7285 et seq.). The applicable regulations of the Fair Employment and Housing
Commission implementing Government Code section 12900 (a-f), set forth in Chapter 5
of Division 4 of Title 2 of the Califomia Code of Regulations, are incorporated into this
Agreement by reference and made aparthereof as if set forth in full. SUBRECIPIENT
and its subcontractors shall give written notice of their obligations under this clause to
labor organizations with which they have a collective bargaining or other agreement.
10. Conflict of Interest:
The Par-ties are subject to State and Federal conflict of interest laws. Failure to comply with
these laws, including business and financial disclosure provisions, may result in this Agreement
being declared void. Other legai action may also be taken. Applicable statutes include, but are
not limited to, Govemment Code section 1090 and Public Contract Code, sections 10410 and
10471, for State conflict of interest requirements.
A. Cun'ent State Employees: No State offrcer or employee shall engage in any employment,
activity, or enterprise from which the officer or employee receives compensation or has a
financial interest, and which is sponsored or funded by any State agency, unless the
employment, activity, or enterprise is required as a condition of regular State
employment. No State officer or employee shall contract on their own behalf as an
independent contractor with any State agency to provide goods or services.
B. Former State Employees: For the two-year period from the date they left State
employment, no former State officer or employee may enter into a contract in which they
engaged in any of the negotiations, transactions, planning, arrangements, or any part of
the decision-making process relevant to the contract while employed in any capacity by
any State agency. For the twelve-month period from the date they left the State
employment, no former State officer or employee may enter into a contract with any
State agency if they were employed by that State agency in a policy-making position in
the same general subject area as the proposed contract within the twelve-month period
prior to their leaving State service.
C. Employees of the SUBRECIPIENT: Employees of the SUBRECIPIENT shall comply
with all applicable provisions of law pertaining to conflicts of interest, including but not
limited to any applicable conflict of interest provisions of the California Political Reform
Act, Government Code section 87100 et seq.
11. Drus-Free'Workplace Certification:
Certification of Compliance: By signing this Agreement, SUBRECIPIENT, and its
subcontractors, hereby certi$., under penalty of perjury under the laws of State of California,
compliance with the requirements of the Drug-Free Worþlace Act of 1990 (Government Code
8350 et seq.) and have or will provide a drug-free worþlace by taking the following actions:
A. Publish a statement notiffing employees and subcontractors that unlawful manufacture,
distribution, dispensation, possession, or use of a controlled substance is prohibited and
EXHIBIT C
SUBRECIPIENT INITIALS
2019-20 HEAP Subrecipient Agreement 6 of 9
specifying actions to be taken against employees, contractors, or subcontractors for
violations, as required by Government Code section (8355(a)(1).
B. Establish a Drug-Free Awareness Program, as required by Government Code section
8355(a)(2) to inform employees, contractors, or subcontractors about all of the following:
i. The dangers of drug abuse in the worþlace;
ii. SUBRECIPIENT's policy of maintaining a drug-free worþlace;
iii. Any availabie counseling, rehabilitation, and employee assistance programs;
and
iv. Penalties that may be imposed upon employees, contractors, and
subcontractors for drug abuse violations.
C. Provide, as required by Government Code section 8355(a)(3), that every employee and/or
subcontractor who works under this Agreement:
1. Will receive a copy of SUBRECIPIENT's drug-free policy statement, and
2. Will agree to abide by terms of SUBRECIPIENT's condition of employment or
subcontract.
L2. Child Support Compliance Act:
For any contract or subcontract for FUNDS in excess of $100,000, the SUBRECIPIENT
acknowledges in accordance with Public Contract Code 7110, the following:
A. SUBRECIPIENT recognizes the importance of chiid and family support obligations
and shall fully comply with all applicable state and federal laws relating to child and
family support enforcement, including, but not limited to, disclosure of information
and compliance with earnings assignment orders, as provided in Chapter 8
(commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
B. SUBRECIPIENT, to the best of its knowledge is fully complying with the earnings
assignment orders of all employees and is providing the names of all new employees
to the New Hire Registry maintained by the California Employment Development
Department.
13. Special Conditions - Contractors/Subcontractor:
A. SUBRECIPIENT shall comply with all conditions of this Agreement including the
Special Conditions set forth in Exhibit D. These conditions shall be met to the
satisfaction of the COUNTY prior to disbursement of FIINDS.
B. SUBRECIPIENT shall ensure that all of its subcontractors are made aware of and agree
to comply with all the conditions of this Agreement and the applicable State requirements
governing the use of FUNDS. Failure to comply with these conditions may be deemed a
breach of this Agreement.
EXHIBIT C
SUBRECIPIENT INITIALS
2019-20 HEAP Subrecipient Agreement 7 of 9
C. Any agreement between SUBRECIPIENT and a subcontractor shall require the
subcontractor, if any, to:
i. Perform the work in accordance with Federal, State and Local housing and
building codes, as applicable.
ii. Maintain at least the minimum State-required worker's compensation for
those employees who wili perform the work or any part of it.
iii. Maintain, as required by law, unemployment insurance, disability insurance,
and liability insurance in an amount that is reasonable to compensate any
person, firm or corporation who may be injured or damaged by the
SUBRECIPIENT or any of its subcontractor in performing the work or any
part of it.
iv. Agree to include all the terms of this Agreement in each subcontract.
14.Comnliance with State and Federal s^ Rrrles- Guirlelines and Resulations:
A. SUBRECIPIENT shall comply with State and Federal laws, rules and regulations that
pertain to construction, health and safety, labor, fair employment practices,
environmental protection, equal opportunity, fair housing, and all other matters
applicable andlor reiated to HEAP and all eligible activities.
B. SUBRECIPIENT shall also be responsible for obtaining any and all permits, licenses, and
approvals required for performing any activities under this Agreement, including those
necessary to perform design, construction, ot operation and maintenance of the activities.
SUBRECIPIENT shall provide copies of permits and approvals to the COIINTY upon
request.
C. SUBRECIPIENT shall be responsible for observing and complying with any applicable
federal, state, and local laws, rules or regulations affecting any such work, specifically
those including, but not iimited to, environmental protection, procurement, and safety
laws, rules, regulations, and ordinances.
15. Inspections:
A. SUBRECIPIENT shall inspect any work performed pursuant to this Agreement to ensure
that the work is being and has been performed in accordance with the applicable Federal,
State andlor local requirements, and this Agreement.
B. COLINTY reserves the right to inspect any work performed pursuant to this Agreement to
ensure that the work is being and has been performed in accordance with the applicable
Federal, State and/or local requirements, and this Agreement.
C. Any work by SUBRECIPIENT or by its subcontractors that is determined based on such
inspections to not conform to the applicable requirements shall be corrected and may be
determined to be a breach of this Agreement by the COLTNTY.
16. Litieation
EXHIBIT C
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2019-20 HEAP SubrecipientAgreement 8 of 9
A. If any provision of this Agreement, or an underiying obligation, is held invalid by a court
of competent jurisdiction, such invalidity, at the sole discretion of the COUNTY, shall
not affect any other provisions of this Agreement and the remainder of this Agreement
shall remain in full force and effect. Therefore, the provisions of this Agreement are and
shall be deemed severable.
B. SUBRECIPIENT shall noti$'the COTINTY immediately of any ciaim or action
undertaken by or against it, which affects or may affect this Agreement or the COTINTY
C. SUBRECIPIENT shall hold harmless, defend, and indemnify the COUNTY from any and
all claims, actions, suits, charges, and judgments whatsoever that arise out of the
SUBRECIPIENT's performance or nonperformance under this Agreement.
L7. Amendments:
A. The GRANTEE or SUBRECIPIENT may amend this Agreement at any time provided
that such amendments makes specific reference to this Agreement, and are executed in
writing, signed by a duly authorized representative of each organization. Such
amendments shall not invalidate this Agreement, nor relieve oÍ release the
SUBRECIPIENT from its obligations under this Agreement, unless so expressed in the
written amendment.
B. The GRANTEE may, in its discretion, amend this Agreement to conform with Federal,
State or local governmental guidelines, policies and available fi.rnding amounts, or for
other reasons. If such amendments result in a change in the FLINDS, the scope of
services, or schedule of the activities to be undertaken as part of this Agreement, such
modifications will be incorporated only by written amendment signed by both
GRANTEE and SUBRECIPIENT.
L8. Independent Contractor:
Nothing contained in this Agreement is intended to, or shall be construed in any manner, as
creating or establishing the relationship of employer/employee between the Parties. The
SUBRECIPIENT shall at all times remain only a subrecipient of grant funds.
19. Relieious Activities:
The SUBRECIPIENT shall not use FUNDS for inherently religious activities such as
worship, religious instruction, or proselyti zation.
EXHIBIT C
SUBRECIPIENT INITIALS
2019-20 HEAP SubrecipientAgreement 9 of 9
STIBRECIPIENT AGREEMENT
EXIIIBIT D
SPECIAL TERMS AND CONDITIONS
The Parties to the Subrecipient Agreement for San Joaquin Continuum of Cale CA-51 1 Homeless
Emergency Aid Program (HEAP) Funding for Fiscal Year 2019-20 (this "Agreement"), of which
this is Exhibit D.
1. SUBRECIPIENT shall deposit the FTINDS into an interest-bearing account opened by
SUBRECIPIENT for the FLINDS.
2. SUBRECIPIENT shall not deposit any other funds into the FLINDS account.
3. SUBRECIPIENT shall provide COIINTY access, upon request, to the FLINDS account for
monitoring purposes only, typically via a web poftal, and monthly statements from the FUNDS
account in addition to the reports required in this Agreement.
4. All proceeds from the interest bearing account must be used for HEAP eligible activities.
Consistent with Health and Safety Code Section 50214 (b), no more than 5 percent of the
proceeds may be used for general administrative putposes and at least 5 percent of the proceeds
must be allocated to establishing or sxpanding services for homeless youth, as defined in HEAP
program documents.
5. Any housing-related activities funded with HEAP funds, including but not limited to, emergency
shelter, rapid-rehousing, rental assistance, transitional housing, and permanent supportive
housing must be in compliance with the Core Components of Housing First, pursuant to Welfare
and Institution Code Section 8255(b).
6. STTBRECIPIENT shall provide the COUNTY access to Homeless Management Information
System ("HMIS") data collected and entered into the SUBRECIPIENT's HMIS, upon request,
and to participate in any statewide data initiative as directed by the COLINTY, including but not
limited to, a statewide data integration environment.
EXHIBIT D
SUBRECIPIENT INITIALS
2019-20 HEAP Subrecipient Agreement 1 of 1
San Joaquin Contingum of Care CA-5lL Homeless Emergencv Aid Program Application
CONTACT INFORMATION
FUND¡NG REQUEST
REQUIRED ATTACHMENTS
Using the checkboxes below, indicate that all attachments were included with the application at submission:
XA copy of the project budget showing all funding sources and uses
XA copy of the organization's operational budget for the current fiscal year and proposed budget for the 2OL8 -
2019 fiscal year.
XA copy of the organization's most recent balance sheet and income and expenditure statement.
XThe most recent audited compilation report performed by a Certified Public Accountant.
XA determination letter from the lnternal Revenue Service confirming 501(cX3) tax-exempt status.
XA current roster of the organization's officers and members of its Board of Directors, which includes their name,
position held, address, telephone number, and current employer(s).
EIA copy of the organization's mission statement as approved by the Board of Directors,
XDocumentation of the organization's participation or commitment to participate in the local HMIS
EIA resolution declaring a shelter crisis from the governing body of the jurisdiction in which the project will be
located.
Organization Name:City of Lodi
Mailing Address:
PO Box 3006 Lodi 9524r
Street
To be deteniined
Sity
Project/Program Location :
Lodi 9524L
:¡ry zip
Executive Director:
phen Schwabauer er@lodi.gov 209-333-6800
Name Phone
3ontact Person:
Clemons ns@lodi.gov 209-333-6800 ext.3404
ame ail Phone
Website www.lodi,gov
DUNS# 946000361 rN# 94-6000361 Business License# NA
Type of Agency:tr s01(cX3)Xl Gov't/Public Faith-Based Other
Number of
paid staff:
Project Coordinator and City
anager umber of volunteersl 5, Committee on
melessness Members
Funding requested in this
application:
51,s2L,942 Other funds already
secured for the project:
$338,500
Total cost to complete
project:
sL,867,942 Other funds not yet
secured:
$7,500
ÑAdd itio na I : P roje ct Ti mel ine Cho rt
ElAdditional: MOUs
PROJECT INFORMATION
L. Provide a brief description of the proposed project for which funds are being requested. (2,500
characters/10 points)
The City of Lodi proposes the Lodi Tiny House Project (Project) which will create approximately five units of
permanent supportive housing for homeless individuals and families or those at risk of homelessness'1This
supportive housing will help homeless individuals/families move from emergency shelters, motel voucher and
transitional housing programs, or off the streets into long-term, affordable housing where they can continue their
progress toward stable and independent living. The Project also helps those facing a housing crisis and at risk of
becoming homeless, such as people experiencing job loss or domestic violence.
The Project will receive tenant referrals from local organizations including Salvation Army, Lodi House, and
Women's Center, although more agencies may be added. These referral agencies will provide ongoing support
services to those they refer, These agencies estimate that, combined, they will refer 30 residents per year' The
Housing Authority of the County of San Joaquin (HA) will supply housing choice vouchers. To be eligible, a tenant
may not earn more than 80% of the family median income as required by U.S, Department of Housing and Urban
Development (HUD); after a year of being on the voucher, the resident can apply for a tenant-based voucher, so
they can move off-site and still use the voucher. t
HEAP funds will be used to purchase property, develop the site, and purchase and install manufactured tiny
homes. The City has vetted several properties, , to be determíned as a viable option to purchase/develop.
The City will generally oversee the Project, while the HA wil'l implement the Project, including purchasing/owning
the property, completing construction of the site, and managing the property'
The City estimates that most residents will move out of the tiny homes and into private, market-rate houses within
a few years once they have achieved more stability, income, and independence. This will allow the tiny homes to
again become available to those wanting to exit homelessness,
(1) Homeless includes sheltered as defined in San Joaquin County Continuum of Care 2017 Po¡nt-ln-Time (PlT): person livlng in emergency
shelter, participating in transitional housing programs¡ or livlng in motels through voucher program; and includes unsheltered defined as
persons living in a place not meant for human habitation.
2. ldentify the need gap this proposed project will address. Please provide data and analysis from sources
such as the Point in Time Count, the Homeless Management lnformation System and the Housing
Inventory Count that demonstrate this gap, (2000 characters/3 points)
Permanent supportive housing (PSH) is in short supply in Lodi and surrounding San Joaquin County, which makes
exiting homelessness more difficult and prevents new space from more readily opening up in shelters and
transitional programs. Per the 2017 Point-ln-Time (PlT): "There appears to be little room off the streets for the
current unsheltered [homeless] population. Data from IHMIS] indicates that many emergency homeless shelters
routinely operate at or above capacity. Permanent housing programs for the homeless report continued struggles
to find suitable housing for homeless households because of current market forces."
To illustratethisdemand for permanentsupportive housing, the PlTshowed 567 unsheltered homeless in the
county, and 88 in Lodi (Comrnittee on Homeless believes 200 is more accurate), who are in need of shelter and
assistance. Furthering exacerbating the capacity shortage, the county had a loss of 230 transitional housing beds in
2017 due to HUD's decision to reduce funding (page 2, PIT); also, 42 beds at a domestic violence shelter were
closed for construction.
Page 2 of 9
Of the 985 sheltered homeless, 804 were in emergency shelter and L81 were in transitional facilities. This means
that roughly 181 of them (18%) could find new housing in those transitional facilities when openings arise;
however, that leaves the 82% with no local transitional program option or at least a long wait. When leaving the
shelter, they must find permanent housing that is either private, market rate, or voucher. lt takes years and is
often difficult to obtain a voucher, which are in short supply. Market-rate units are expensive for those exiting
homelessness. For example, the 2016 median rent for multi-family rental in Lodi was 57,20t. Moreover, 98% of
extremely low- and 84% of very low-income households were paying more than 30% of their annual income (LodÌ
2016 Housing Element),
While the Housing lnventory Count reports 1,052 permanent housing beds countywide, Lodi has far fewer at only
8 units of affordable housing offered by the HA and approximately 148 tenant-based vouchers.
3. How will this project address the need gap identified in the answer above? (2000 characters/2 points)
With the shortage of affordable and supportive housing options, the Project will help individuals/families end the
cycle of homelessness. When individuals/families experience homelessness they face many obstacles that can take
years and added resources to overcome. Even after completing a transitional living housing program or receiving
services, an individual/family may still be at risk of returning to homelessness, especially if they are unable to find
affordable housing in their community, These people face continuing challenges such as inability to afford rent,
lack of positive rental history, poor credit scores¡ financial debt, stable employment history, educational training to
increase income, medical expenses, and continued access to emotional/mental health counseling services. For this
reason, this Project will provide ongoing supportive services to its residents, potentially including continued access
to resources, therapy, food/clothing/household supplies, and case managers.
Rental assistance vouchers will also be provided so that residents do not pay more than 30% of their monthly
income to rent. The voucher will cover the difference between actual rent (approximately $ZOO to $326) and up to
30% of the¡r monthly income. By making rent affordable, residents will be able to save money, pay debts, establish
rental history, and improve their credit score, Affordable housing also creates the type of stability where residents
can better maintain employment, build on skills/education, continue accessing support/counseling services, be
invested in a community, and create emotional well-being. lf homeless individualsfamilies cannot find affordable
rent, then they must relocate to another community, away from structures and support systems they've
developed and rely upon. Moving to a new community may mean changing schools, jobs, and access to affordable
transportation, and overall puts them at risk of returning to homelessness,
4. Does this project serve the unsheltered homeless? Please explain, (1000 characters/S points)
This Projectwill serve unsheltered homeless, although itis more likelythatsheltered homelesswill move in.
Unsheltered homeless are likely to first seek services for their most urgent needs (e.g,, food, shelter, income
assistance). Sheltered homeless are at high risk of returning to homelessness without long-term supportive
services/housing, When people are readyto move on from shelters/transitional programs, they are often unable
to secure affordable housing. lf they are not able to find affordable housing, they often stay in the poverty. At least
three local agencies will provide referrals for residents to live in the Project. These agencies might refer from their
shelters, transitional programs, or other situations, so long as the agency believes the individual/family would
income qualify and be able to progress toward independence, given some supportive services. The Project will not
provide the more intense, on-site case management typically seen in transitional programs.
5. Does this project focus on serving another special subpopulation prioritized by the CoC? Please describe
the characteristics of the special population being served. (500 characters/1 point)
Both the Lodi House and Women's Center will refer women from their programs, many of whom have escaped
domestic violence. The agencies may also refer chronically homeless. As noted above, since Lodi does not currently
have many affordable housing options, homelessness has become a longer, chronic condition. The Women's
Page 3 of 9
Center estimates it can refer six individuals per year to the Project; five referrals from Lodi House; and twenty from
Salvation Army, for a total of 30,
6. Describe how this project aligns with the Housing First model of service delivery, (500 characters/Z points)
Based on WIC 8255(b) and NAEH, this Project prioritizes housing for people experiencing homelessness by offering
vouchered permanent units and voluntary support services, so that housing can be used to create stability and as a
platform to pursue personal goals. The Project prioritizes referrals from local agencies so that residents can
continue their progress and use of support systems that they have already established through those agency
services, shelters, and transitional programs.
7. Does your organization currently participate or plan to participate in the local HMIS? lf so, provide
documentation of participation or a written commitment to participate as an attachment. (2 points)
Lodi plans to participate in the local HMIS as needed to comply with this grant. HA participates in HMIS as the
VASH administrator for San Joaquin County. HA provides rental assistance for up to 254 veterans and families in
partnership with the Palo Alto office of the Veterans Administration. Data is tracked as participants housed as well
as veterans who have been issued a VASH voucher currently seeking an apartment, Additionally, if needed, all
three referral agencies plan to participate in the local HMIS. Note: Proof of HMIS participation was not provided
through printed report due to confidentiality and no administrative page was available to print,
8. Does your organization currently participate in the CoC, Please explain. (500 characters/2 points)
Lodi City Manager participates in the CoC by attending meetings, providing feedback, and bringing updates to City
Council. Members of the Lodi Committee on Homelessness, including Salvation Army, participate in the Ad Hoc
Governance Committee, attend County Homelessness Task Force meetings, and sit on the CoC Board. HA has
participated in the Homelessness Task Force and Ad Hoc Governance Committee, and will sit on CoC Board.
Referral agencies voiced interest in participating more oiten,
9. Describe your organization's experience and history managing similar projects within the community
(2000 characters/S poi nts)
The City of Lodi, incorporated in 3.906, has 390 full-time employees with a budget of 5200 million, and has
provided oversight and direct implementation over numerous development projects. Lodi's Public Works and
Community Development Departments team up to plan, design, engineer, construct, and essentially complete
every aspect ofdevelopment. Additionally, underthe CDBG program, the City has overseen several projects over
last two years, including: City Hall Annex, for major renovations to City's fire and parks facilities; Kofu Park
improvements, for new parking and pedestrian sidewalk; HA Washington Street improvements, for energy
upgrades and siding repairs to affordable housing complex. Lastly, the City assisted Eden Housing with efforts to
secure funding for development of an 80-unit, affordable senior housing project, which was completed in 20L7.
HA is a public corporation with an operating budget of $51M and 82 employees, and provides rental assistance to
over 6,000 households in the county, HA has many development projects currently under way. lt has 115 units of
LIHTC housing with building delivery beginning January. lts next phase of 100 units are scheduled to close in March
2019. Between the two phases, project costs are roughly 580M. HA has also partnered on a downtown 34-unit
Stockton project. lt recently closed a senior project in Manteca with the same developer partner for 48 units with
4%lax credits. HA has a S3.5M award from BHS to produce 35 units of housing with MHSA funds. HA purchased
new administrative headquarters where it is renovating 18,000 square feet and will produce 27 units of housing for
BHS in a former HA buildings with 20 years of project-based subsidy. lt has an Ll-unit property in Stockton that w¡ll
also be renovated, Plan check is under way for work to begin early 2019. Attached is a link from Sierra Vista
project f rom J u n e, https://www,youtube,com/watch ?v=Pgw_l2WbxK8&t=4s .
Page 4 of 9
10. Describe the services your organization currently delivers within the community, (2000 characters/S
points)
The City has provided years of service to its residents, including library, parks and recreation, police, fire, public
works, building, planning, electric utility, transit service, water and waste services. Through its CDBG grant, the City
funds agencies to provide additional services, such as fair housing, gang prevention, youth and family counseling,
food dlstribution, and assistance for homelessness. Moreover, the City processed entitlements for 210 single-
family homes, 80 senior low-income apartments (Cranes Landing), 156 market-rate apartments (Rubicon), and 143
senior living apartments (Revel). The City anticipates another 200 single-family homes and 156 multi-family units
built in 2078-79.
HA provides rental ass¡stance for over 6,000 households in the county, including Lodi. ln Lodi, HA has 2 multi-
family properties with a total of 8 units. lt also provides tenant-based housing choice vouchers to 148 households
in Lodi,
HA manages three migrant family farm labor housing developments for the Office of Migrant Services, a division of
California Department of Housing and Community Development. A total of 97 units are located on Harney Lane
adjacent to the city. This housing is available from March through the end of December of each year. Child care
centers are provided for farmworkers at the sites.
Lodi House's transitional housing program provides counseling and shelter to women and children. Families have
an opportunity to build a budget, manage savings account, and gain skills in life/home management.
Salvation Army provides emergency lodging, hot meals, and clothing. lt also has an Adult Rehabilitation Center
where clients are preparing to reenter the community.
Women's Center operates two undisclosed emergency shelters for victims of domestic violence and their children
Multiple services are provided along with therapy, parenting classes, case management, life skills training, and
employment readiness.
L1, Does the proposed project produce new units of low-barrier permanent housing or new units of low-
barrier emergency shelter space, or provide new rental assistance for permanent housing? Please
explain. (1000 characters/S points)
This Project brings new units of permanent supportive housing to the Lodi community. This Project adds five
affordable units with no obligation to participate in a program on-site, though supportive services will be offered
by referring agencies. This is so the resident can continue to receive support and access the resources that have
helped them grow in their independence. A resident's continued participation in support services, though limited,
can help them further establish stability in their home and personal life. HA will provide housing choice vouchers
so that the units maintain their affordability to tenants (no more than 30% of household income can be spent on
rent; instead the voucher will cover the difference).
Permanent supportive housing is "an intervention that combines affordable housing assistance with voluntary
support services to address the needs of chronically homeless people." lt "can also increase housing stability and
improve health." (Source: https://endhomelessness.orglendine-homelessness/solutions/permanent-supportive-
housinql).
12. How many unduplicated clients will the proposed project serve (placed in shelter, permanent housing,
etc.)? Please provide the ratio of cost per client served relative to HEAP funds requested and explain how
you arrived at that ratio. (1.500 characters/S points)
Page 5 of 9
Approximately three studios (420 sq. ft. each) and two one-bedroom units (588 sq. ft. each) will be provided.
Studios house no more than two persons, and one-bedrooms house no more than three persons. Given that, 5 to
12 persons could be living on the Project site at one time. The City anticipates that all units will be full, given the
City's three partnering agencies-Lodi House, Salvation Army, and Women's Center-will have a combined total of
approximately 30 referrals per year. This is more than enough to fill the five units, and to create a waitlist. Should
referrals drop, other local agencies will be considered. Also, every year a certain portion of residents (20Yo, or one
resident per year) will likely move on to new housing. So, within a one-year period, anywhere from 6 to 15
residents will live at the property or an average of lL residents.
ln year one, the ratio of cost per clients served is 1 to $150,038, by dividing $1,650,442 total
acquisition/construction project costs by average number of tenants over one year, 1L (6 + 15 l/2 = ttl. However,
the cost per client in year and beyond two dramatically decreases due to the acquisition and construction cost
being paid. The HA will continue to pay for management of the properties through the rent and vouchers, and no
additional funds will be needed to cover the expenses.
13. Explain how this project will meet Communitywide System Performance Goals as adopted by the CoC
HEAP Committee. See below for a list of these goals. (2000 characters/S points)
CoC Goal #2: This PSH project will help reduce by 20% the number of persons who return to homelessness through
the strategy of prevention. lndividuals/families who move into the tÌny homes will continue to have support
services provided to them by the agencies that referred them. This will help them navigate through potential
personal or financial crises that would otherwise cause them to lose housing but for this PSH project. Vouchers will
also be provided to each household so that they can afford rent (paying up to 30% of their income for rent).
Spending less on rent means people can continue to build savings and pay down debt. This will be measured by
tracking where tenants plan to live when they leave (are they entering market-rate unit, using a tenant-based
voucher, etc.).
CoC Goal #4: This Project will help tenants both increase their earned income from a job by too/o and increase their
overall incomeby 65%. Their reduced rent creates affordable and more stable housing which in turn both allows
tenants to keep/focus on a job long enough to strengthen/improve their skills, and helps them pay for/access
transportation consistently so that they reliably get to work. Affordable rent will also help tenants save more cash
for retirement, savings, or investing. This will be tracked by comparing employment income and overall income
from the initial income verification compared to ongoing annual verifications.
CoC Goal #7: This PSH project will aim to have a housing stability measure of at least 85% by providing ongoing
support and long-term housing for those that continue to income-qualify. This will be measured by looking at the
number of current tenants, those moving on, and those staying in the units each year,
HA uses severaltools to track the above including HUD 50058 form, annual income recertifications, and end of
par:ticipation details.
14. Provide a timeline of howthe proposed projectwill be delivered. Please explain howthistimelinewill be
met by your organization and its capacity to spend all allocated funds within the HEAP timeline. (2000
characters/S points)
The Project timeline is approximately 18 months, from January 2Ot9 through June 2020, Beginning in January
2019, Lodi and its partners will enter into discussions and agreements regarding the HEAP grant. ln March, HA will
begin procurement of a design consultant. By the end of 2019, the plans and designs should be approved by City
and the project should be out to bid for construction contractors. The City will submit its first HEAP report in
January 2020, Site work will begin in early spring and construction should finish in May. Tenants should be able to
move in soon after. Project cost reimbursement and closeout will then begin.
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The City will generally oversee the project; however, HA will oversee project implementation from beginning to
end, starting with design and when site is completed and tenants occupy the units. HA will cont¡nue to manage
and maintain the property,
Existing FTE staff from Building, Planning, and Public Works Departments will cover entitlement and permit
processes. Given the small number of units, no additional employees are anticipated. As for overall HEAP grant
coordination, the City anticipates approximately 410 hours over the course of this project, which is the equivalent
of 70% FTE each year for two years. The City has no problem bringing on staff/consultants to supplement staff as
necessary, ln the past, the City has quickly adjusted staffing needs to address capacity demands, and has
consultant contractors readily available for such circumstances.
HA anticipates that the executive leadership team and a four-person construction/development team will have the
existing capacity to take on implementation of this Project. No new hires are anticipated at this time.
The three referral agencies have stated that they will provide ongoing support services to those that they refer,
and will not need additional HEAP or other grant funding, as they have sufficient funding currently to support this
Project. (See Attach m ent)
15. ExplainhowtheproposedprojectwillcontinueafterallHEAPfundsareexpended.(2000characters/5
points)
This Project will continue with minimal to no issues once the funding has been expended. Funding will be used for
the purchase of land, tiny houses, infrastructure, and installation of tiny houses, There are no expected costs for
ongoing supportive services provided to the individual residents. Ongoing maintenance of the property and tiny
houses will be addressed through the rental income and the property management company (provided by HA).
Because the project will have no debt after HEAP funds are used to pay for all site and construction costs, the units
are essentially operated without debt payments-thereby reducing the cost to maintain and manage the units to
an amount feasibly supported by the housing choice voucher program, plus cost of income from rents.
16. Explain how the proposed project will operate if the project is awarded less than its requested funding
total through HEAP. (1000 characters/0 points tiebreaker)
The ongoing costs to operate the tiny homes is based on the debt-free aspect ofthe Project. Should HEAP funds be
insufficient to cover total Project costs, the City would obtain additional funding in order to maintain the debt-free
model. The City may be able to apply for HUD grant funds. However, obtaining those supplemental funds would be
essential to completing the total visions for this project. lf those additional funds are not procured in time, the
scope of the Project would be reduced and HEAP funds would be prioritized to first cover the purchase of the
property, then site development, and lastly, the purchase and installation of tiny homes. Cutbacks may result in
fewer tiny homes being installed, instead of the planned five; however, the City would continue fundraising until
all five units could be installed.
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AutHoRnro SIGNATURE oF AppucANr: To rHe BEsr oF My KNoWLÊDGE AND BELIEF, ALL INFoRMAT|oN IN THts
APPLICATION IS TRUE AND CORRECT. TUE OOCU¡¡ENT HAs BEEN DULY AUTHoRIZED BY THE GoVERNING BoDY oF THE
APPLICANT WHO WILL COMPLY WITH ALL CONTRACTUAL OBLIGATIONS IF THE PROPOSAL IS AWARDED FUNDING. BY SIGNING
BELOW, I HEREBY CERTIFY THAT THE AGENCY WILL coMPLY WITH ALL PRoVISIoNs oF THE STATE oF CALIFoRNIA HovTuss
Eve ne ¡¡rcy AtD PRocRAM, As WELL As ALL APPLIcABLE F EDERAL, ST AND LocAL STATUTES AND ORDINANCES.
S¡EruAruR¡ or AUruoRIzro REPRESENTATIVE:
Tvpro N¡vr:e n Sch wabauer DATE November 2018
TITLE:Ma of Lodi
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