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Home My WebLink AboutResolutions - No. 89-55 RESOLLJTICX'-.J NO. 89-55 A RESO...LJTICX'-.J OF THE LODI CIT Y COUNCIL RATIFYING PPFRO/fol OF THE PROPOSED 1989-90 SAN JOAQUIN COUNTY ca.J\ICIL CF GOVERNMENTS' BUDGET RESJ...VED, tha t the City Council of the City of Lodi, fo ll ow ing review, does hereby ratify the approval of the San Jo aquin County Council of Govern ments' prop osed bud� 't fo r Fi scal Year 1989-90, a copy of which is attached hereto as Exhiuit A, and thereby made a pa rt here of. Dated : rv1ay 17, 1989 I hereby certify tha t Re solutio n No. 89-55 wa s passed and ad opted by the City Council of the City of Lodi in a regul ar meeting held rv1ay 17, 1989 by the fo ll ow ing vote: Ayes: Noes: Ab sent: Counci 1 Members -Hinchm an, Olson, Pinkerto n, Re.id and Snid er (Mayoy,) Counci 1 Members -None Counci 1 Members -None 89-55 SAN JOAQUIN COUNTY COUNCIL OF GOVERNMF.NTS Preliminary -1989-90 LINE ITEM BUDGET AND JUSTIFICATION (0346010) The following are the salaries and fringe benefits for the staff of the San Joaquin County Council of Governments for the 198�-90 Fiscal Year and include any step increases that the staff are entitled to. All fringe benefits are programmed at the rate anticipated by the County for the coming year. LINE BUDGETED REQUESTED ITEM DESCRIPTION 1988-89 1989-90 101-SALi.RIES -CAFETERIA002 $ -o-$ 9,500 131 141 189 191 193 193-053 194 195 SALARIES - lXTRA HELP $ 7,000 $ 7,850 This is to secure extra help during the summer months of the year in undertaking the traffic counts and other needed tasks. This will save considerable monies in not having to utilize COG staff at considerably higher salaries. SALARIES -CONTRACTUAL This category includes all COG's fulltime positions. The calculated salaries allow for normal step increases and any salary adjustments that may be approved. The follcwing provides a breakdown of classifications within COG. 1 Executive Director 1 Deputy Director 3 Associate Planners 3 Assistant-Planners 1 Account Technician II1 Clerk Steno I I 1 Clerk Ty pist 11 UNEMPLOYMENT COMPENSATION R.ETIREMEHT OASDI MEDICARE LIFE INSURANCE HEALTH INSURANCE $358,659 $391 721 $ 1,061 $ 1,176 $ 12,634 $ 47,4CO $ a, 19_8 $ 28,350 $ 764 $ 1,320 $ 200 $ 135 $ 16,700 $ 17,905 "- LINE ITEM 196 199 201 202 203 DESCRIPTION BUDGETED 1988-89 DENTAL INSURANCE VISION CARE TOTAL SALARIES AND EMPLOYEE BENEFITS OFFICE EXPENSE -GENERAL $ 2,113 $ 470 $407,799 $15,000 The expenses in this category include all regular office supplies essential to the operation of the COG as a Planning Agency. One cost incl��ed in this line i tern is printing . Al though we have reduced the amount of outside printing being done, there are some spe cial publications requiring a printers expertise. These documents can be costly. A port ion of this cost also reflects suoolies for the Ridesharina Proqram. Some of the expense also includes computer software upgrades. OFFICE EXPENSE -POSTAGE $ One of the functions of the COG is to promote intergovernmental cooperation and coordination. This necessitates a considerable nroount of information dissemination through the mails, a major portion of which are referrals of federal grant requests, planning documents, and review materials for the COG Boar d and other corrmittees. Mail rates continue to increase and has contributed to an increase in the postage budget. The total cost €or postage also reflects the volume of mail generated by the COG and the expanding use of the mails by the Ridesharing Progr am. SUBSCRIPTIONS AND PERIODICALS $ This budget item is used to purchase technical documents published by the Federal Department of Transportation and other agencies. These documents and other periodicals provide the current technical librar y support that is helpful in the preparation of transportation reports, plans, and in keeping abreast of the state of the art. 5,700 200 REQUESTED 19'89-90 $ 2,560 $ 561 $508,423 $15,000 $ 6,000 $ 200 ;>,.: .,�; .. I. : • l_ .. �--r I I ',i �- LINE BUDGETED REQUESTED ITEM DESCBIPTJQN 1988-89 1989-90 206 209 ,,-211 214 COM>MlICATIONS $ 5,679 Communications, specifically the telephone, play an important part in carrying out the coordination of ax;•s Transportation Planning functions with local, State, and Federal agencies. The CLG's coordination efforts require a considerable amount of long distance calling. A significant portion of the cost results f ram maintaining a toll free ridesharing number. This number receives a high volume of c .... lls but is covered from the Rideshare grant. MEMBERSHIPS $ 1,900 Included in memberships are CLG's memberships in Cal COG ($1,050) and in the California Association of Coordinated Tran sportation (CA.I.J>.C'r -$50). In addition there are staff memberships for the professional planners in the American Planning Association (APA -$700) . EQUIPMENT MAINTENANCE $ This line item includes funds for the maintenance and repair of the office equipment, primarily the computers. Service contracts for the computers are extremely costly so all service and repairs will be paid from this fund as needed. Although there may not be a need for the full amount, as evidenced in the current year, it is well to have it should it be needed. RENTS AND LEASES -EQUIPMENT $ The cost incurred within this line item reflect CLG's copying costs. COG leased a new copy machine last year and now publishes almost all their own documents. Although our rents and leases budget has increased we have cut back considerably on our printing costs. 2,500 4,800 $ 8,000 $ 1,900 $ 2,500 $ 5,640 l ! J l I I r LINE BUDGETED REQUES�FD ITEM DESCRIPTION 1988-89 1989-S 0 217 TRANSPORTATION AND TRAVEL COG I s are for the most part governmental in nature and frequent interaction- with other agencies outside the County is essential. Trips outside of the County are for these essential meetings and for training and/ or special educational purposes which enable staff to conduct their duties in a more knowledgeable fashion. Changes in the transportation planning profession occur frequently and rapidly, and the opportunity to attend conferences, workshops, and training courses will grealty assist staff in providing t�chnical assistance to local governments as well as providing direction to the preparation and implementation of transportation plans, The significant increase in this line item results from the COG Boards new policy 'of authorizing the attendance of four COG Board members at CALCOG meetings, Previously only one member wasauthorized to go at COG expense. Additionally there has been a notable increase in travel costs in general, particularly airfare. Some typical travel needs for the year include: • Ridesharing travel, training and outreach -$2,500• 1 Workshop sponsored by the Instituteof Transportation Studies -$350• 1 Training Course sponsored by FederalDOT -$400 •4 workshops or technical se minarssponsored by Caltrans (usually in SanFrancisco or Sacramento) -$500•Mileage reimbursements for use of personal cars -$2,000•Meal reimbursements for requiredattendance at meetings -$1,200 •B meetings of the Calif. COG Directors(statewide, usually N. Calif.)$1,500• 1 nation a 1 conference or businessme0ting of significant importance -$1,400 $10,510 $17,590 LINE ITEM BUOG�TED REQUESTED DESCRIPTION 1988-89 1989-90 •Attendance for two at the annualIntermodal Planning Group Conference-$1,250• 4 dinner meetings of the COG Executive Committee -$160• �OG Board and staff attendance at CALCOG -$3,830, Staff participation in RTPA -$2,500 Request -$17 590 218 MOTOR POOL $ 1,000 220 220-0010 220-0083 The costs shown are for COG use of motor pool vehicles for trips generally outside the County. Most of staff travel is by use of their personal car for which they are reimbursed on a mileage basis . PROFESSIONAL AND SPECIAL SERVICES $177,500 Funds included in this line item are used chiefly to carry out contractual work and special tasks spelled out in the COG Overall Work Progr am. Some of the tasks include: annual financial and compliance audits -$20,000; Ridesharing Program for Stanislaus County -$40, 000; legislative bill service -$2,500; Specialized staff comp uter training -$2, 000; A revised EIR for the updated Regional Transportation Plan -$20,000. A Route 99 Planning Study -$67, soo, A recalibration of COG's transportation model -$2,000; and an update of the Airport Land Use Plan -$20,000, Some costs reflected above are calculated estimat�s and subject to further refinement. SPECIAL DISTRICT ACCOUNT REPORTS $ SMTD CONTRACTUAL CHARGES $ These are UMTA grant funds that COG passes through to SMID to perform cer-tain transit planning functions . 60 25,200 $ 1,000 $174,000 $ 60 $ 25,200 LI NE ITEM DESCRIPTION BUDGETED 1988-89 220-ALLOCATED SE RVICE DEPARTME NT COSTS 0200 $ 2,747 223 232 236 260 264 This figure represents the cost allo catio n plan pre pared by the County as the estimated charges fo r servic es rendered by the County to the COG during the fiscal year. At the end of the year the y calculate the precise charge and make an adjuot�er,t or ro ll fo rward on the follo wing year's billing. PUBLICATIONS AND LEGAL NOTICES $ In the course of the year, it is necessary to advertise public hearings for, the ",urpose of adopt:.ng various plans an d plan elements. The funds requested are an estimate of su ch a need. INSURANCE -WORKER'S COMPENSATION $ This figure is based on estimates prepared by the County INSURANCE -CASUALTY Exact figures fo r thi s cost center are derived by the County. 960 553 156 BUILDING MAINTENANCE $ -o-This catago ry has been in clud ed to co ver co sts involving office renovatio ns, co nstru cting cabinets or shelv es etc. RENTS -STRUCTURES AND GROUNDS This figure is calculated by the County based upo n the square foo tag e of the off ice space leased by the COG. TOTAL -SERVICES AND SUPPLIES $ 9,000 $263,465 REQUESTED 1989-90 s 972 $ 1,700 $ 645 $ 62 $ 500 $ 9,000 $269,969 LINE ITEM DESCRIPTION 451 FIXE D ASSETS A)Office Equipment •One Executive Chair ■ One small panel table•Misc. 0 f f i c e Equip. B)Computer Equipment ■ One replacement computer system(Compaq 386 -20e Mrl 40) ■ T\\O EGA Displays + Cards BUDGETED REQUESTED 1988-89 1989-90 $ $ $ 650 265 250 $ 6,000 ■ One-HP Laserjet Series II-D Printer $ $ 1,650 3,250 *·TOTAL FIXED ASSETS $ 12, 641 $12,065 . ' - Total Total Total Total TOTAL BUDGET TOTALS Salaries Fringe Benefits Services and Supplies Fixed Assets Budgeted 1988-89 $365,659 $ 42,140 $263,465 $12,641 $683,905 Requested 1989-90 $409,021 $ 99,402 $269,969 $12,065 $790,457 ;.:1,,-. SAN JOAQUIN COUNTY COUNCIL OF GOVERNMENTS 1989-90 Line Item Budget Estimated Line Budgeted Actual Requested Item Description 1988-89 1988-89 1989-90 101 Salaries -Cafeteria -o-9,500 9,500 131 Salaries -Extra Help 7,000 7,000 7,800 141 Salaries -Contractual 358,659 346,500 391,721 189 Unemployment Carp. 1,061 900 1,176 191 Retirement 12,634 12,634 47,400 193 OASDI 8,198 7,523 28,350 193-003 Medicare 764 609 1,320 194 Life Insurance 200 3b9 135 195 Health Insurance 16,7 00 16,576 17,900 196 Dental Insurance 2 ,11 3 1,872 2,560 199 Vision Care 470 421 561 201 Office E>.-pense -General 15,000 , 13,000 15,000 202 Office Expense -Postage 5 ,700 5,600 6,000 203 Subscriptions and Periodicals 200 200 200 206 Communications 5,679 8,000 8,000 209 Memberships 1,900 1,900 1,900 211 Equipment Maintenance 2,500 500 2,500 214 Ren ts & Leases -Equipment 4,800 5,640 5,640 217 Transportation and Travel 10,510 11,000 17,590 218 Motor Pool 1,000 600 1,000 220 Professional and special Services 177,500 100,000 174,000 220-Special DistrictAccount Reports 60 60 60 220-SMTD Contractual0083 Charges 25,200 25,200 25,200 220-Allocated Service0200 Department Costs 2,747 1,840 972 223 Publications and Legal Notices 960 1,600 1,700 232 Insurance -Workers Compensation 553 553 645 236 Insurance -Casualty 156 156 62 260 Building Maintenance -o-100 500 264 Rents -Structures 9,000 9,000 9,000 451 Fixed Assets _!�.z2�.! _!!.z.�22. 12,065 ------- TOTALS $683,905 $600,373 $790,457