HomeMy WebLinkAboutAgenda Report - November 6, 2002 E-09E-
SUPPLEMENTAL INFORMATION
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt a resolution to reject all Parks and Recreation Tabloid booklet printing
services bids and authorize re -advertising for bids.
MEETING DATE: November 6, 2002
PREPARED BY: Parks & Recreation Director
RECOMMENDED ACTION: That the City Council reject all Parks and Recreation Tabloid booklet
printing services bids and authorize re -advertising for bids.
BACKGROUND INFORMATION: On September 4, 2002, the City Council approved specifications
and authorized advertisement for bids.
Staff advertised this bid opportunity and also sent out six letters and then six bid packets to local and
non -local printers. The bid packets made clear that sealed bids were required but the letters did not.
Two sealed bids were received per the bid packet instructions. One bid was faxed to the City but was
not sent to the address required on the initial letter.
Upon receipt of the faxed bid staff followed up and contacted the bidder. It is possible that
miscommunication occurred with the bidder at that time and that it was left unclear that a sealed bid was
required for consideration. In light of this possible confusion staff recommends rejection of all bids and
re -advertising bids.
The bids received were:
Commerce Printing Services, Sacramento $ 6,939.10
American Lithographers, Sacramento $ 6,956.34
Duncan Press, Inc., Lodi** $ 6,755.06
**(This bid was faxed to the City at an incorrect address as referenced above. As it was not sealed and
opened per our bid process it was not recorded by our Purchasing Officer).
RB/tI
cc: City Attorney
Roger Baltz G�
Parks and Recreation Director
COUNCIL COMMUNICATION
AGENDA TITLE: Adopt a resolution awarding the bid for Parks and Recreation Tabloid booklet
printing services to the low bidder, Commerce Printing Services, Sacramento, in the
amount of $6,939.10
MEETING DATE:
PREPARED BY:
November 6, 2002
Parks & Recreation Director
RECOMMENDED ACTION: That the City Council adopt a resolution awarding the bid for the Parks
and Recreation Tabloid booklet printing services to the low bidder,
Commerce Printing Services, Sacramento, in the amount of $6,939.10.
BACKGROUND INFORMATION: On September 4, 2002, the City Council approved specifications
and authorized advertisement for bids.
Invitations to Bid were sent to six printers; two responded prior to the October 23, 2002, due date:
Commerce Printing Services, Sacramento
American Lithographers, Sacramento
$6,939.10
$6,956.34
For several months staff has researched options to revise and improve the Parks and Recreation
Department tabloid. The tabloid is a primary marketing tool for our program offerings, facility rentals,
and detailed Department information.
Funds were approved as part of the City budget process for this purpose.
FUNDING: To be provided from current budget allocation.
Funding Available:
O
Vicky McA�thi , Finance Director
Prepared by Jennifer Alberti, Recreation Supervisor
RBA!
cc: City Attorney
n
D
Roger Baltz
Parks and Recreation Director
APPROVED:
H. Dixon Iynn -- ty Manager
l
RESOLUTION NO. 2002-226
A RESOLUTION OF THE LODI CITY COUNCIL
REJECTING ALL BIDS RECEIVED FOR THE PARKS
AND RECREATION TABLOID BOOKLET PRINTING
SERVICES, AND FURTHER AUTHORIZING
RE -ADVERTISING FOR BIDS
WHEREAS, in answer to notice duly published in accordance with law and the order of
this City Council, sealed bids were received and publicly opened on October 23, 2002 at 11:00
a.m. for t he b id for P arks a nd R ecreation T abloid b ooklet p rinting s ervices, d escribed i n t he
specifications therefore approved by the City Council on September 4, 2002; and
WHEREAS, said bids have been compared, checked, and tabulated and a report thereof
filed with the City Manager as follows:
Bidder Location Bid
Commerce Printing Services Sacramento $6,939.10
American Lithographers Sacramento $6,956.34
Duncan Press, Inc. Lodi $6,755.06*"
" This bid was faxed to the City at an incorrect address and was not sealed and opened per our bid process, and
therefore, was not recorded by our Purchasing Officer.
WHEREAS, staff recommends rejecting all bids received due to the confusion and
possible miscommunication surrounding the bidding procedure, and further recommends
re -advertising for bids.
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council hereby rejects all
bids received for the Parks and Recreation Tabloid booklet printing services, and further
authorizes re -advertisement for bids.
Dated: November 6, 2002
I hereby certify that Resolution No. 2002-226 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held November 6, 2002, by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Land, and Nakanishi
NOES: COUNCIL MEMBERS — Howard and Mayor Pennino
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
2002-226
SUSAN J. BLACKSTON
City Clerk