HomeMy WebLinkAboutResolutions - No. 90-133
RESOLUTION NO. 90-133
A RESOLUTION OF THE LODI CITY COUNCIL ENTERING INTO A NEW AGREEMENT WITH SAN JOAQUI N COUNTY. PROVIDING FOR DIAL-A-RIDE SERVICE IN VARIOUS AREAS
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RESOLVED, that the Lodi City Council hereby approves the Dial-A-Ride agreement between the City of Lod i and San Joaquin County (attached Exhibit A), providing for Dial-A-Ri de service in various areas.
Dated: August 15, 1990
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I hereby certify that Res olution No. 90-133 was passed and adopted by the Lodi City Council in a regular meeting held August 15, 1990 by the following vote:
Ayes:
Noes:
Absent:
Council Members -Hinchman, Olson, Pinkerton, Reid and Snide r (Mayor)
Council Members -None
Council Members -None
Oba.rr--� Alice M. Reimche City Clerk
90-133RES90133/TXTA.02J
WITNESSETH: ·.·
·;::\ifflEREAS. crn'. ,s presently operating a low.;:cost transportation sy!.tetn to·
. the N!stJe;ts �f-the Cit.Y ofl�i� conmonly· known astoc11,.·oia1'-A�Ri�e; .and,. ,; ·.
. ·. :: :·· .. _,_• . • -__ _· . . _: -, .-'. . : , •a.·' . . . . -· - .• : . . . : . . .·• ··. , ..
WHEREAS, the Board of Supervisors of COUNTY and the San Joaquin Council of
Governments (COG) hav e id entifie d the tra nsit needs in the unincorporated area of
Woodbrid ge; the Arbor Mobile Home Park in Acampo, and the Freeway Mobile Ibre Park
south of Lodi.
WHEREAS, it has been determined that the llXN feasib le method of serving
these transit needs is throug h an agreement extending the ser vice area of the current
Lodi D la l •A-Ride system to those areas.
COUNC891 Page 1 of 5
AGREEMENT BErwEEN THE CITY CF LODI AND THE COUNTY CF SAN JOAQUIN ===========================s====•=••••====•••�••===========================•=========
NOW, THEREFORE, the parties hereto, for and in consideration of the·
charges •.... tems. covenants. and agreements conbined herein, agree is f611ows: ..;•••• i\•c• :�:: r >r,,;if,}• 1
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1: INCORPORATION BY REFERENCE·. ti i .. ·:-... --: .. -�-;,�' :·· ! ' .· '"� -·' . ' � T.h.at ag··.re ... · · .... e m ... ··.• · .. ent d . a ted . J··. ul. y. ·•.•··i·l ... •/ 198. 7•.• .. by •··• ari·d·. >b··· .... �t···tie···.•. en.. • CI.TY···a·.·. "·d·· .. i,.• .. R ... a .. t.•.••·"···•·e.·. ral ,.·: .•.. d .. o .. ··. i " ...... 9·.·.· .. ··. ' ·+t\{ i
-- _. �: -.-:·,:· ;,.: . -._-· ,_ ... .-_:. -_ ,.-,< ... ··;,: ·--,··:·:·: ·, .:,·_:_._�·<�:;. · .. ·:·_. ·;',; :_ -_, ·>··.·:� .. >�::··�-_-:-·,\:•.;·:-� .. :;\--.:�{·:.-,,>-··f·�:--.:-;.:;l.: .. i .. ·.·.,_·.·1• •. ·: ... '.i_.•.�.·.·.:·,�.-"'·•··.".�.l.,_,,·:···.·.bus iness· as ·city CabiCo;,,·t.hat·'inte.rim. •agree111ent,by>a·nd,\between·:fity(Caf>;>5 . . :
·Company and the City>of<Lodi·. da.t�cf ·June.�;:27, }989,-.,a.nd. that.:tcigil�·�f >fentitled OPE�ATIONAL POLICY FOR LODI DIAl.�A�RfDE a;� hereby:'ind()r�tJicij.
herein by this refere nce as Exhibit A, Exhibit B, and Exhibit C,
respectively.
2.SCOPE OF SERVICES
CITY · agrees to provide sufficien� vehicles •. to operate a :dial::•a•t�detransit system in the unincorporated areas of Woodbridge, the Arbor Mo6'i1e<
Hne Park and the Freeway Mobile Home Park between the hours' of i:OO a.m.
and 7: 00 p. m. , Mmby throug h 'F riday of each week, excluding holidays (New Year's Day, Washington 's Birthday, Memorial Day, July 4th, Labor Day,
Than ksgiving Thy arid Christmas Day). Services provided pursuan t to this
agreement shall meet all applica ble require ments of Exhibit A and Exhibit
B herein.
3 TERM
COUNC891
The term of this agreement shall be a period of three years co mmencing on
July 1st, 1990, and termin ating on June 30, 1993, subject to earlier
terminat1or, upon the cancellation or termin ation of that agreement
incorporated herein as Exhibit A. However, c 0rrrne nc eme n t of service and
contin uation of service shall be con dition ed upon the funding of a
Transportation Development Act (TDA) grant.
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AGREEMENT BETWEEN THE CITY OF LODI AND THE COUNTY OF SAN JOAQUIN =====================================================================================
:-:--�A��t�,:�;�:�-· ,-.The tl!nn -�t'·,thi; agreement may_· be . extended fo� 'onE!;ye�r _periods, up�fto;c :�'.' three ·_years� upon COUNTY'S written ��tification to CITY: that the COUNTY
.. . . . . . . . .. -� _. .. -. . --� ' desires to continue the services provided herein upon the same tenns 'and ·co�c!i'tioris;·-Said notifi��tion riitisi''be given at J�a�t 60-'days� before --:theexpiration ,ot_the. ter::.
In the event that CITY decides to discontinue said services and determinesthat ren�al of this agr��ent is not practical or f�a.si�J�, CITY ,agrees;
to· provide COUNTY with at least 30 days •·,ritten n:otfce of 'suctll'discontinuance or nonrenewal.
5.COMPENSATION ,
COUNC891
In consideration for dial -a-ride services provided pursuant tc thisagreement, COUNTY agrees to compensate CITY for each dial-a-ride ticketpresented to COUNTY at the rate of FOUR DOLLARS FORTY ONE CENTS ($4.41).Tickets for our of Lodi dial-a-ride passengers shall be furnished by CITYand shall be color coordinated so as to be distinguishable from Lodidial-a-ride tickets. Prices for out of Lodi dial-a-ride tickets shall bewithin the sole discretion of COUNTY. COUNTY agrees to pay CITY forservices provided pursuant to this agreement within ten working days ofreceipt of a bi-weekly invoice from CITY. The bi-weekly invoice shall be
mailed to:
Department of Public \oiorksAttn: Coralee Boles, Transportation Coordinator
1810 K Hazel tor.
P. 0. Box 1810Stockton, CA 95201
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AGREEMENT BETWEEN THE CJTY OF LODI AND THE COUNTY OF SAN JOAQUIN
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The name the County 'Of San Joaquin,
Supervisor�,'. officers, employees and agents, as Additio�al Ins�red>_on .its.
t�ansit,liability. policy. The County)�gr,�Js. ti> 'reimburse. the c1_ijtror any·
10.sses . su·s.�ined . 't,y•·· County p��seng�f�".':�ii)Je•.·.··a;eing tranipo�ted_,::�lietller<.fn:
the City �fi�di :or in th� Count; s�rvic�?'a�ea� ·, ··. · .... · ..
CITY agrees ioisupply COUNTY with all r..e�?rids .�nd infc,rmation necessary to
sati$f,Y. State �ri'd Federal gra nt and audit requffements�--CITY �h�11' permn
authorized . representatives of coµ�Tv, ' tht u. s. Department of
. ·:;•·.'·(.-,·{� , .. ·_;.,:.,-::-:·, · .... -.-�.--. �i'''',:::-·�.:_:::-�··::·, ::· Transportation, and the Comptroller General of the United States and the
State or its desig nated re p resenta tives to inspect and au dit all data and
reco rds relating to the performance of this agreement.
IN WITNESS WHEREOF, the parties hereto have executed this agreement the
da y and year first written above.
Attachments
ATIEST:
Alice M. Reimche, City Clerk
COUNC891
CITY OF LODI
,o., MUNICIPAL �'IIN
John R. (Rand y) Snider
Mayor
APPROVED AS TO FORM:
Bob Mc Natt, Cit y At torncy
Fage 4 of 5
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-- . ' RECOMMENDED FOP. APPROVAL::
HENRY M. HIRATA
Director of Pub l i c Works
APPROVED AS 10 RRt
JOHN F. CHEADLE
County Counsel
BY .i
: COtJNJ"Y · -OF: -�AN JOAQUIN
--� .. . ·. . ..A Political Subdivision of the
State of California
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BY ______________ _
Rebecca Davis
Deputy County Counsel
COUNC891
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A G R E E M E H T
THIS AGREEMENT, made and enter�d. into this · ) st day _of Julf < ,>1987, b y<.: \'• and between the .. City of Lodi, a mun1c1pal corporat1on, here1�after_c �11ed.0 gIJY";.a�d,:.c:,t.· Rae Neet· Margrave, doing business as City Cab Co. C?f L(?�i,;, Califor.-nia,· h�t�in_�f,��ti"\-. ._:lf'f:, .,calleci?'!CONTRACTOR". : )_::< )?}>_··:>('.} It· is the intent of the City of Lodi to provide subsidized low-cost< 1
transportation to all r•sidents of _the Cit,r of Lodi. This transportation sysJem _is . to. be a demand , response system w1th veh1cles owned by the City, .:"11.th operat1ng >:·.pol icies-.· pl"omulga�e�_by\the. City. ..Company-�ill-o_p�ovi�eithe •·day-to-.�-�y:_,�per;-,ations;of::/> the systein,. proude:the drwers and the d1spatch1ng,Of/the· vehi,cl�s;.c,In prde�.:to· carry>(out>said ·plans,_ the···parties hereto ··are'·ent eringi'•·into· this•Agreement Jo\cc>Vet, the·specific items of obligation of the respective parties. In consideration of the mutual covenants and conditions herein contained, it is hereby agreed between the parties as follows:
1.Scope of Work
CONTRACTOR st all provide Dial-A-Ride servicks 6 days per week (Monday throughSaturday excluding New Years, Uashington's Birthday, Memorial Day� July'' 4th,·taborDay, Thanksg!vi�a _DavJ and Christmas\ to� .includedope?"ation and dfspat�hingfor, a CITY-w ide D1al A Ri'tle syst em. CITY Will provi f! the'·necessary,_vehlcles·and mobile radios�' ': CITY will also do all maintenance and repairs, preventativemaintenance routines and fuel which will be bil 1 ed directly to CONTRACTOR at CITY'S then present costs. CONTRACTOR will provide drivers, dispatchers, atwo-way radio communications system including proper radio frequency and a resident manager for the system. Actual system operations, CONTRACTOR requirements, schedules, service area boundaries, and service hours are fu1 ?ydescribed be l '1N.
2.Description of Service
a Type of Service
The service to be provided shall be a demand response tzy_e service operatingMonday through Saturday excluding New Years Day, Washington s Birthday, Memorial Day, July Fourth, Labor Day, Thanksgiving and Christmas. CONTRACTOR .,hall berequired to make every effort to pick up riders and deliver them to their destination within forty-five (45) minutes of the call for service.
b General Description of Services
CONTRACTOR shall be responsible for service operations including, but notlimited to: assignment of vehicles, drivers and dispatchers;. efficient rm:tingin service area; ticket collection and knowledge of the particular requirements of individual aged and handicapped riders. CONTRACTOR' s drivers shall assist passengers while boarding and deboarding vehicles as required.
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c.Only il ticket shall. be collected for up to 3 Oial-A-P.ide passengerstravelling between· the same origin point and destination point. In no--case will·-· more· than 5 ·:�duJts<�e transported ·at any, one _tim�. . . . ,.· · ,, · ,.·.
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.. ·.·•·. ·•A.H�.i .... ·through 5:00::P.M.•':. on .·•-Saturday. CONTRACTOR";-will•-··•be:\;eXpectedt'to). ha'{e'<•···; .• ·, •. '/· sufficient drivers available to o_oerate the syst�m with 48 servjce hours:-·per·day · Monday through Friday 4 nd 24 service hours on __ Saturday.· . · _ .
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The ;, se....iice are� �l'the Dial-a-Rf de sy�f� i r�th'&.lo��6t�te ·•·limits of theCity.of LQdf,_the community_of·Woodbridge south of Woodbridge Road and the Arbor Mobiie Home park in·Acampo.
Jispatching ...... •:,,.,:.};'{;'.,(•• , •. .-:··-
. -· . CONTRACTO� .-s�a ll .·p�vi de,\ a .. · two�way-, radi o./syst�.� for', ,�o��f c:i¥1�,:��{�i�en :)ti,'.(i, . · ... central· d1spatcher}and ... veh.icles. · Dispatch _·.and .v ehicle· .operator (.dut1es{shal1,not· ..... . be . performedr concu:r�ntlyS by one person� CON1P��CTOlt shall be,: required :to'. bav_e'< .
. one dispatcher 'on�}dµty/from -7:0Q:·A.M •. f;o. 7:00. p.m� :<o.n·:Mon4ay _tbttotigb,,frtday/and,-i:· ' ·9:00 A.M. · to 5:00(P.fot. ·on Saturday •. · .. •· CONTRACTOR/ shan·: ·.mafota fn'"?a":··telephone -·· system for service.· requests and servjce information. In_ addition, ,CO"JRACTOR · shall have a· listed ·business office phone w ith a number different '}from the · service request and information number.
Ve hicles and Associated Equipment
CITY will provide the necessary ve hicles and mobile radios for the service requirements described in Paragra ph 3.
7.Ra dio Equipment
COITTRACTOR shall provide the necessary base stati on and thenecessary approved frequency for the satis factory performance ofthe system.
8.Fare Collection
Monetaiy fares will not re collected by CONTRACTOR nor his employees. CONTRACTOR shall re required tu collect and account for a 11 tickets collectedper CITY' s instructions. A 11 monies collected from any source for the op erationof this sys terr. shall re the exclusive property of CITY.
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9.Maintenance
10.
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All maintenance and associated repairs including appropriate preventathe ..mainten�nce will be performed in �he C !TY' s servic� center. . CQNTRA�!9R;, shaH'. b�c <responsible to report any operational problems. w1th .the veh}cles.'"-rClTl;;,.wiJl also provide all necessary fuels and lubricants •... ·.· The. cost\ofr{maii'lten�rice ;"ahd\-Yfuel will be deducted from the periodic CITY payments to CONTRACTOR at CITY's'·,·: cost.
Facilities
CITY will provide storage for all the necessary vehicles. CONTRACTOR'.".)shall beresponsible to • have an office and dispatch center within. the .·service>: ar.e·a�·CONTRACTOR wi 11 be responsible for having a .local dedicated telephone ·number for Dial-A-Ride purposes.
Employees
a CONTRACTOR shall provide initial training and periodicretraining of its employees used in the Dial-. A. -Ride system. Training shall inclu de, at a mini mum: instruction in primary disabilities and .their manifestations , first aid, public relations and personal attitudes related to the a�ed and handicapped. All vehicle operators sha i1 have a clearance from the C1 ty of Lodi Police Deparbnent.
b CONTRACTOR will be required to provide and maintain Worker's Compensation insurance covering their employees as required by the State of California. A certificate of insurance shall be provided CITY setting forth the terms contained herein with the provision that the policy upon which the certificate is issued will not be cancellable without thirty (30) days prior written notice to CITY and a copy of same shall be kept on file.
c.Vehicle operaiur employees must be neatly dressed and groomedat all times. CONTRACTOR shall not employ as an operator anyof the following persons:
(i) Any person who does not have a minimum of four (4) yearslicensed driving experience;
(ii)Any 1erson who has been convicted of a crime involvingmora turpitude or narcotics within the two (2) yearsirrm�diately preceding employment;
(iii)Any person who has been convicted of drivi�g a vehiclerecklessly within the two (2) years immediatelypreceding employment;
(iv)Any person who has been convicted of driving a vehiclewhile unuer the influence of intoxicating liquors and/ordr�gs within the five (5) years immediately precedingemployment or following enpl oyment,
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(v)Any person not possessing at least a valid Classdrivers' license issued by the State of California.
(vi)In addition all drivers must meet all of therequirements of Section 5.24.070, 5.24.290, 5.24.Dl and5.24.310 of the Lodi Municipal Code.
Indemnity and insurance
CONTRACTOR agrees to maintain in full force during the term hereof a policy of general liability insurance which contains an Addit ional Na med· .. Insured Endorsement namhg CITY as an Additional _Insured. >arid under-iwhichithe insurer agrees to indemnify and hold CITY harmles��-from and ·.igainst:all::':'costs; expenses, and liability arising out of, or based upon, anye: a11d alJ:.property. damage, or damages for personal injuries, including death� sustained -in accidents occurring in or about the demised premises; where. such accident. damage,-or injury, including death, results or is claimed to have resulted. from
any act or omission on the part of CONTRACTOR, or CONTRACTOR'S agents or employees in the implementation of this contract. The minimum.lim i.ts .... of<�uchi insurance shalt be �S00,000/$1,000,000 Bodily Injury, _$100;C>00i Property:"])�mage: or 91,000,000 combined single limit. In addition to ·thi!. Additional . Namedt Insured Endorsement on CONTRACTOR' s pol icy of insurance, said insurance policy shall be endorsed to include the following language:
•such insurance as is afforded by the endorsement for the Additional Insuredsshall apply as primary insurance. Any other insurance maintained by the Cityof tod1 or its officers and employees shall be excess only and notcontributing with the coinsurance afforded by this endorsement.':
A duplicate or certificate of said bodily injury and property damage insurance containing the above-stated required endorsements sha 11 be delivered to the City Attorney after the issuance of said policy, with satisfactory evidence that each C"-rrier is required to give CITY at least 30
days priar notice of the cancellation or reduction :n coverage of any policy during the effective period of this Agreement. If there has been no such delivery within forty-eight (4t} hours prior to the commencement cf any portion of the Contractor's operations, this Agreemer.t shall be null and void. This paragraph and all other provisions of this Agreeinent shall apply and be
construed as applying to any subtenant of CONTRACTOR.
It i s understood and agreed that CONTRACTOR has the responsibility ofmaintaining the required limits of stated insurance, even though CONTRACTOR is only able to obtain $500,000 insurance coverage at this time. In this regard, CITY agrees to accept the $500,000 amount of coverage at this time because ofthe inability to obtain required limits, however, both CONTRACTOR and CITY agree to continue to diligently search for insurance coverage in the heretofore
required limits.
The City of Lodi shall be responsible upon receipt of invoice or other evidence of cost, to pay the premium for the above-mentioned insurance policy.
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13.Term of Contract
The term of this Agreement shall be for a three-year periodbeginning Tuesday, July 1, 1986, subject to the termination clause desc
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ribed
.. <inparagraph 18 of this Agreement. In addition CONTRACTOR hereby grants to CITY anoption to renew the Agreement on a year-to-year t,asis for up to thr-ee additionalsuccessive one (1 ) year terms. Unless specifically modified by .m�tual. agre�ment.in writing, all terms, conditions and covenants of this Agreement:shallrema;n•:in effect during the additional terms herein provided, with the exception thatthe amount to be paid for said additional terms for the subsequent years shallbe determined through negotiations between CITY and CONTRACTOR.
14.Additional Infonnation and Requirements
CXTY reserves the right to modify, change, or expand specified servicelevels. In addition, CITY reserves the right to increase or decrease hours upto 20%. If changes exceed 202, then the CITY shall renegotiate the rates withCONTRACTOR. CONTRACTOR shall be required to operate the system in conformancewith any Public Utilities Commission rules or any other laws, ordinances orregulations affecting the CITY's Dial-a-Ride syst em.
15.Contractor to Maintain Records ar,d Furnish Reports
CONTR.'\CTOR shall be required to keep various logs and compile statistical dataper CITY'S instructions. Presently, these reports include the following:
a)a monthly gasoline usage report,b)a monthly service hour report,c)a daily dispatcher's summation report,d)a complaint log.e)CONTRACTOR shall maintain a separate log for all Dial-A-Ridecustomers, showing the time the call was received, the time thepassenger was picked up, and the time the passenger wasdispatched.f)CONTRACTOR agrees to submit to CITY, cancelled tickets for allDial-A-Ride passengers served and at the same time shallpresent copies of said logs. Tickets and logs shall bepresented bi-weekly.
16.Upon the effective date of this Agreement, Ccmpany shall be reimbursed at therate of $2.75 for each Dial-A-Ride ticket presented to CITY for service withinthe City of Lodi, and $3.25 for each ticket -presented to the City of Lodi forservice to the Woodbridge area, pursuant to the Agreement dated November 16,1982 by and between the City of Lodi and the County of San Joaquin (ResolutionNo. 82-129), during the term of this Agreement upon presentation of logs andtickets which establishes the number of Dial-A-Ride passengers served byCONTRACTOR.
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19� •· �o�J�:1�n�:�t-'�ra'-r;�tP��:slj)i-:,{C;._:, }( -� ·':· -:: :-·>. ' .. · .-�:�:.: . . . . . . .. .. This Agreen,aen� shalt be .. coridjtjQri_e� �upon· S�a,e grant _approval,. the: . . continuation,· of State\ifunds \.to·· subsidiz� .. the transit· system· and the ongoing ability of the·-sysi. to meet State ·grant requirements.' · · · .· ·.• .
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20, .Fi n��cial Report'in�: R�qji;·;hient�
CONTRACTOR wil l be required to estab l ish and maintain full and co mplete books of acco unt fo r the service. Such books of account sh al l be kept separate from cnmw::'Im's other operatio ns. Such books of ac co unt, records of any �elated. business, �nd accoun� i ng pro cedures shall be subjec� to approval, mspectlo n, and audit by authonzed employees and agents of the City of Lodi.
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year f:��· �:�. the parties he reto have execµted this Agreement .the day":�!·> izlte
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CITY CAB COMPANY
¥�J-9.A,-<-Rae Nee 1 Man?rave ✓dba CITY CAB-CO.
Approved as to Form:
City AttorneyCity of todi
TXTA.07A COUNC208
ClTY OF LODI, a municipal �orpo-ration
Su0r __ l'\By - V Evelyn M. 01 son Ma}u-
Attest:
.lJs 'J;, f?t,,n•,:/�/ Alice M. Re1mcheCity Oerk
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�mi6RJ� rA'8£ifflil.T i;.ilEIW:Ert CI ,Y..cAB ..C.OOP..41W
AND. TPE CITY OF LODI FOR OPERATION OF THE DIAL-A-RIDE SYSTEr� . ~··. . . . . .
:·•:·:·:.:::::,·:,· :.-:, ' THIS INTERIM ·AGRE:EMENT, entert?d int� th·;�::·?27tti ·day ;.of J\ll'le-� ----,
1989, by and betwi en the CITY CF LOQL {'�C_ityll ) ,. and RA� NEEL MARGR,W,E, .
. ' . -·· -;:: .-.\i;)'· A�.;�,;·: ktir-ift6C!C!,,;.�· ,. • .lY £AB ..en. ,("�act�;�rA:>: : :;
W!TNESSETH :
WHEREAS, Contractor and City· have herJt< fore entered into an
agreement dated April 16, 1986, and -t----..:&•-� 4-•·--'--' LC--
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for the operation of the City's Dial-A-Ride system; and
WHEREAS, the term of such agreement was to be for a period of three
years commen cin g July 1, 1986 and expirin g June 30, 1989; and
WHERENi, the termination date of such agreement is neann g, and the
City is not desirous of extending such agreement for a year-to-year period
as allowed in the agreement, without first addressing certain concerns
which have arisen;
NOW, THEREFORE, BE IT AGREED between the parties hereto as follows:
1.That certain agre ement sig ned April 16, 1986 and amended from time to
time thereafter shall be allowed to lapse on .iuly 1, 1989 and shall be
of no further force and effect.
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2.Contra ctor shall on and aft er July l, 1989 con tinue to o�le tfl@
City's Dial-A-Ride system on a month-to-month basis en the ��me. terms
and conditions contai ned in that April 16, 1986 i9 reement 'and
,·: ·.-,,":amendme s thereto, which are attached as Exhibit "A" �nd-·Jncqrp�r�t��:t/.
by reference herei
3.Such agreement shall be renewed auto matically at the end of<:eath.
calendar month unless one party hereto has given the ot her notJi;''.riof
later than ten days prior to the end of that month, that this inted1
agreement is to be terminated.
IN WITNESS WHERRF, the part ies hereto have set their ha nds the day
and year first hereinabove mentio ned.
CITY CF LOD� a municipal cor poratio n
-£a.�-� THOMAS A. PE-r. C i ty Manager
ATTEST:
AGRDAR/TXTA.OlV
RAE NEEL MARGRAVE DBA CITY CAB CO.
APPROVED PS TO FORM:
� �..J I dcUd ( BOBBW. McNatt City Attorney
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OPERATIONAL POLICY FOR LODI DIALFA-RIDE
It is the intent of the City of Loai to pro'1iae.:slU>;.;.
• . . ... _·,,· • ·: : ' 11: .. -
• siclized lou-�st�anspc,r tation within �ecity of Lc>d.i to . . . . ·-.,:: · .· . .... ---. :·· . . .. . '· ., .
� �emand�esponse:�hared-ride transportation system. The·
�e� in. which: t.}lis s·tated intent is carried out is described
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SERVICE AREA::
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---· The. �exvice ·ar�-for the Lo�i D�al-A.:Riae project is
tho incorporated limits of the City of Lodi. Rides will not
or:'ginate nor terminate outside the City limits of the City of
Lodi.
USER POLICIES:.
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Use of Lodi Dial-A-Ride w i I I be available to all residents
of the City of Lodi. However, senior citizen s (age 60 and over)
and non-elderly handicapped persons wi ll pay a lesser fee than
the general public. It is anticipated that 200 riders per day
w i I I avail themselves of the Dial-A-Ride service,
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CERTIFICATION PROCEDURE: Senior Citizens The Set1ior Service Agency of San Joaquin County currently is providing identification car ds to perso� 60 years of age or oBder in Lodi to certify them for the Nutrition Program and for other services available on the basis of age. For the price of one dollar, the Agency furnishes senior citizens with an identi
t=ication card sealed. in plastic which contains a photograph of the individual, name and address, year of birth , and signatur e, as we 11 as sp ecial medical infor mation. This ID card is satis;.
factory for the Dial-A-Ride elig ibili ty , The 60 year age cri
teria is based on the fa ct th at many people over age 60 in Lodi are on fixed incomes and/or have no convenient economical means of transportation. A se cond reason €or setting the elig ibility age at th is le vel 1s to give th e la rg est number of individuals an opportunity to use the system-l.c,,,' in comes and mobility im pair m ents are notlimited to any age group, and it is not uncommon to find persons in the 60-65 age group who have economic or medical circumsta nces more critical than their peers in the 75-and-over br acket. Upper-income elderly persons may use the Dial-A-Ride service, alth oug h it is not int ended for them. There is no pra ctical way to prevent this without instituting in come -2-
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\ � requirements in the certification procedure, However, th is type of ridership is likely to be small and w i 11 not have a substantial in:Jpact on project costs, !Persons·The Senior Service will also ID cards for handicapped persons in the same manner as senior citize ns are certified. Criteria for handicapped status is either a doctor's certifica te sta ting that the in dividual is physic all y or mentally unable to transport themselves, or show proof that
they are receiving soeial se curity disab ility , TICKET SALES:
The City of Lodi will be resp onsible for the sale of tickets, Convenient points· of sale will be provided , At the present time, LOEL Center, 105 s. Washington Street, and the Lodi Fire Department Hea dquarters Station, 210 w. Elm Street are sales points, Tickets will be sold to anyone, Senior citize ns or handicapped persons must present a valid Identifi-cation card. At each ticket purchase, the user must sign for the number of tickets purchased. TICKET USE: Dial-A-Ride cus tomers pay for each tr ip with a ticke t coupon. The trip is defined os travel between the point of pickup and the pint of debarkati on. -3-If a passenger wishes to :.
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make a pickup enroute, i.e., for a prescription at a drug store,
this will be considere d a trip co m pletion unless the stop is
limited to 2 zninutes and the vehicle has no more than l othe r
paying passenger •. Such exceptions.will be at the discretion . ,' ', ' ' ' ',,' . .· .
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of the system dispatcber'.�d the driver. If a driver is in
doubt about the eligibility of a customer who pr�sents a se nior
citize n or handicap� 0;.).'.'""�-Ride ticket as· f�rf! payment,, he
.,�4::;��-the c:11���t� •��-�is :��-�r;tD·:��d.·· -�1-�roup�
of ·Up to 3 persons t:ravelling··"between''the same origin 'point and
des tination point, may ride for 1 ticket. This procedure en·•
courages group riding� and inproves the produ ctivity of the
system.
OPERATDJG BOORS:
Opera ting hours w i 11 be 7 : 0 0 am. to 7 : 0 0 p. m. , Monday
through Friday, Users will be require d to call in request for
service no later than 6:30 p.m. to receive service.
DISPATCHING:
Dial-A-Ride cabs w i 11 be dispatched in order to achie ve
the gre ate st efficiency in the use of vehicles and not necessar
ily on a first come, first served manner. The City Cab Company
telephone number w i 11 contin ue to be used since most Dial-A-Ride
passengers are already fa m il iar with the nu mber, or know how to
find it in the telephone dire ctory. Regular custon,ers w i 11 be
logged on a separate log sheet from Dial-A-Ride customers, This
w i 11 fa cilitate dispatching of Cabs and reporting bi-weekly
statistics to th e City of Lodi.
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Vehicles
(. c,:, used for the '•u ,.o .. .,Dial-A-Ride project should be in
good operating order, neat in appearance and clean. The ext eriorappearance is important in attracting rid ers and the cabs shouldbe washed at least once per week, The in terior cond ition, li kewise, i s important in provicl!ng. sat�sfa��ry se:ryictt a11d., to �i_s
end, .tb,e drive�• should � eac� ca� �l ��::t.gi�-�19 and: in .
the . nrlLdpoint of �ach shift,The vehicles are the property of the City of Lodi.To thisend, when vehicles are not being used for Dial-A-Ride, they may be used by the City of Lodi.OTILIZATIO� OF .VEHICLES : The Lodi Dial -A-Ride vehic les w i 11 not be available forregular taxicab service, The Dial-A-Ride vehicles w i 11 be adistinctive color with City of Lodi logo,All Dial-A-Bide passengers w i 11 be expected to share ridesand anay not refuse to rid e with another passenger. It is to benoted that this fe ature potentially enables the operator to provide trips at a lower cost per passenger by increasing theproductivity of the sy stem .INSURANCE: The City of Lodi will self-insure it s elf for liabilitycoverage. It shall be the contract or's responsibility to insureitself and its em ployees for prim ary coverage and name the Cityof Lodi as an additional named insure d in accordance withParagraph 9 of Agreem ent dated __ ......,D..,ec..,.embe ....... ..,.r ....... 3.,..1 _____ 1 9-8.l.,_.The policy secured by contractor shall be end ors ed to sho wit is primary over any other valid or collectible insurance ors e 1 f insurance program ,-5-
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-�-LEVEL OF SERI.._( 0 "'
The maximum time for a taxicab to respond to a Dial-A
Ride custaner' s request for service shall be 30 minutes,
This applies to peak demand periods as well as of f peak period s.
'DE response time will be consistent from hour-to-hour �roµgh
�-ut the day, wit b:_no one period havir,g e�c·�,�ive respons� times
l:1 i s extremely important in a sharea..:rid�.< taxiea.b ;���A� �hat
the time sp ent waiting for customers at the pickup point be
minimized so that passengers already in the cab will not be in
convenienced. Drivers should wait no longer th an 1 to 1-1/2
minutes for a customer to appear,
Inasmuch as the Dial-A-Ride service will be ta rgeted
;-largely at persons w i t h impaired mobility, delay at pickup
points may be somewhat longer than usual due to the necessity
of assisting passengers into cabs or waiting for them to enter
or leave without assis ta nce. Dispatchers should use their
discretion in assigning persons with known mobility problems to
a cab with several other occupants,
.MAINTENANCE:
The responsibility for maintaining the vehicles rests
with the City of Lodi. Suf ficient vehicles are available to
assure that periodically, a vehicle may be taken in for service.
The City Cab Company will pay for the cost of labor and parts
used for maintenance of these vehicles. Diesel fuel will be
made available for the vehicles and the City Cab Company will
be billed for the fuel used, at the City 's cost. Company will
be responsible for delivering the vehicles for maintenance to
the City 's maintenance shop at Ham Lane and Kettleman Road, Lodi.
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i �. REPORTING AND MONITORING:Dispatch logs for the Dial-A-Ride service w i 11 be submitted to the Cit y at the same time cancelled tickets are presented for reimbursement. Drivers' logs w i 11 also be
made av ailable for inspection by the Cit y and w i 11 be kept on file for 2 fiscal years,The Cit y Cab Co mp any w i 11 furnish monthly to tals of vehicle Jniles, vehicle se rv ice ho urs, and fuel consumption. In addition, the Cit y Cab Co mpany w i 11 prepare a profit-lo ss statement. on its overall operation on a quarterly basis. This report is to be submitted 30 days after the end of each quarter. This data w i 11 be used to evalu ate the over all effectiveness of the program but also to evalu ate the reasonableness of the reimbursement rate, The purpo se of monitoring operations 1s to en sure the day-to-day operation of the project is being cond ucted smoothl y and effici ently. This monitoring is critical in order to ver ify tha t users are receiving an adequate level aE service and to provide operational guidnnce in the event problems arise that threaten to impair the project. Monitorin g w i 11 take the for m of periodic random surveillance of the vehicles ancl dispatching procedures. The monitoring will include an evalu ation of trip times, trip length, wait times, passengers per mile driven 11d passengers carried per hour of service. -7-