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HomeMy WebLinkAboutAgenda Report - April 17, 2019 G-02 PHCITY OF LODI COUNCIL COMMUNICATION AGENDA ITEM G•2 TM AGENDA TITLE: Public Hearing to Consider Adopting a Resolution Approving the CDBG Annual Action Plan 2018-19 Amendment No. 2 MEETING DATE: April 17, 2019 PREPARED BY: Community Development Director RECOMMENDED ACTION: Public Hearing to consider adopting a resolution approving the CDBG Annual Action Plan 2018-19 Amendment No. 2. BACKGROUND INFORMATION: A public hearing is required for a substantial amendment to an action plan. The requirements are outlined in the Lodi Citizen Participation Plan, which follows U.S. Department of Housing and Urban Development (HUD) requirements. The 2018-19 Annual Action Plan describes the activities and funding amounts for projects occurring during that year. Certain reallocations of CDBG funds from one project or activity to another require a formal explanation of the reallocation of funds, public review and public hearing process, called a substantial amendment. This amendment proposes to reallocate approximately $92,860 of unused project funds to existing capital improvement projects. This reallocation of funds allows the City to stay current on its Annual Action Plan goals, including timely expenditure requirements (e.g., spending down funds within the action plan year) and meeting performance objectives. Funds will be reallocated as follows from projects with unused funds: (17.05) the City Hall/Carnegie Forum ADA Improvements project and (18.03) the Blakely Shade Structure project. For the City Hall/Carnegie Forum project, due to other funding obligations, staff time and resources were directed toward other projects. This resulted in the City Hall/Carnegie Forum project being delayed for implementation until another program year. Because of this delay, the City decided to reallocate funds to existing projects that are scheduled to complete construction sooner. This would further help the City meet its expenditure deadlines with HUD. As for the Blakely Shade Structure project, the project bid amounts came in lower than expected, which left excess funds for the City to spend on other projects. The City has identified two existing projects to which it will commit these reallocated CDBG funds, those being: (17.03) Blakely Park Swim Complex Improvements and (18.02) Alley Improvements. The (17.03) Blakely Park Swim Complex project consists of improvements to an existing public pool complex located at Blakely Park. Bids received for this project came in higher than anticipated for the City, and construction costs rose due to increased engineering for accessibility improvements that were not previously identified. To address this overage, the project is using city general funds to cover the amount exceeding the original CDBG grant allocation. However, with this amendment, CDBG funds could be used to cover the entire cost of the project, thereby reducing the amount of general funds used on this project. APPROVED: filtraiNkr ep e Schwabau ity Manager 2018-19 AAP Amendment No. 2 Page 2 of 2 The (18.02) Alley Improvements project consists of improvements to three alleys in the CDBG target area. Similar to the Blakely Park Swim Complex project, bids received for this project came in higher than anticipated for the City. This amendment will add funds to cover the entire cost of the project. Project Name Estimated Balance to Transfer 17.05 City Hall/ Carnegie Forum project (Canceled) $52,860 18.03 Blakely Shade Structure (In progress) $40,000 Estimated Total $92,860 The distribution of the above leftover funds is recommended as follows, with a more detailed description within the Action Plan Amendment No. 2 (Exhibit A): Project Name Estimated Balance to Transfer 17.03 Blakely Park Swim Complex $40,000 18.02 Alley Improvements Project $52,860 Estimated Total $92,860 When reallocating funds, the City must also analyze the change in the type and number of residents served from the projects that are transferring funds, as well as the projects that are receiving funds. For projects having funds transferred from them, the City Hall/Carnegie Forum ADA Improvements (17.05) project was projected to serve 13,000 individuals city-wide for new access, based on HUD's number of disabled persons for all census tracks in Lodi. The Toss of funds to this project will result in no new access, but will not cause a loss of access for beneficiaries. The Blakely Shade Structure (18.03) project will still be completed and is expected to serve 1,667 low -to -moderate income individuals within the CDBG Target Area census tracts. For those projects that will be receiving the allocated funds, Blakely Park Swim Complex (17.03) project is projected to serve 1,667 low -to -moderate income individuals within the CDBG Target Area census tracts. As for the Alley Improvements project, this project is expected to serve 7,845 people, based on an estimate of the population of low -moderate income in those census tracts. The additional funds in these projects will improve access and long-term sustainability of these facilities. The public review and comment period for this Action Plan amendment began on March 5, 2019 and ended on April 3, 2019. FISCAL IMPACT: FUNDING AVAILABLE: SS/PC/kjc The 2018-19 Annual Action Plan Amendment No. 2 documents are being completed as an activity that is funded through the City's CDBG allocation from U.S. Department of Housing and Urban Development. In order to mitigate the use of general funds being spent on the overages incurred by the Blakely Park Swim complex project, the approximately $40,000 transferred from the Blakely Shade Structure project will help to reduce the use of general funds. Andrew Keys Deputy City Manager/Internal Services Director Stephen Sch - bau Community Development Director 2018-19 Annual Action Plan - Amendment #2 DRAFT p. 1 of 3 I. INTRODUCTION The 2018-19 Annual Action Plan is a one-year plan to address housing and community development needs in Lodi, with a particular focus on the needs of low-income households. This is the fifth year of the implementation of the five-year Consolidated Plan. Both the Consolidated Plan and the Action Plan are implemented by the Neighborhood Services Division in the City of Lodi Community Development Department. The 2018-19 Annual Action Plan was adopted by the City Council on May 2, 2018, and approved by the US Department of Housing and Urban Development (HUD) in July 2018. An Action Plan may be amended. This amendment is prepared pursuant to the City's Citizen Participation Plan as approved by HUD. The City is working to streamline project management, and part of that process includes identifying projects that are not ready for funding or not a good fit for a Community Development Block Grant (CDBG). In this amendment, we are looking to reallocate funds from two projects: one canceled project and another project that is in progress but has excess funding. These funds will go to two other projects that are currently in progress but that are lacking in funds. The first project to have funds reallocated is the City Hall/Carnegie Forum ADA improvements project. For the City Hall/Carnegie Forum project, the City has experienced a decline in staff across many departments in recent years, including staff working on capital improvement projects such as the City Hall/Carnegie Forum project. Due to other funding obligations, staff time and resources were directed toward other projects, which resulted in the City Hall/Carnegie Forum project being delayed for implementation until another program year. Because of this delay, the City decided to reallocate funds to existing projects that are scheduled to complete construction sooner. This would further help the City meet its expenditure deadlines with HUD. The second project is the Blakely Shade Structure project. The project bid amounts came in lower than expected, so the City has extra funds to spend on other projects. Questions regarding this Action Plan amendment should be directed to: Patrice Clemons, CDBG Program Specialist City of Lodi 221 W. Pine Street, PO Box 3006 Lodi, CA 95241-1910 209-333-6800 x3404 pclemons@lodi.gov The Action Plan amendment is available for public review during a 30 -day public comment period from March 5, 2019, to April 3, 2019. A public hearing on the amendment will be held on March 15, 2018, at the Lodi City Council meeting. 2018-19 Annual Action Plan - Amendment #2 DRAFT p.2 of 3 II. REALLOCATED FUNDS Reallocation of funds is being considered from the following canceled or pending projects: Project Number Approximate Project/Public Service Name Balance to Transfer 17.05 City Hall/ Carnegie Forum project (Canceled) $52,860 18.03 Blakely Shade Structure (In progress) TOTAL $40,000 $92,860 III. ACTIVITY CHANGES The City has identified two existing projects to which it will commit these reallocated CDBG funds: 17.03 Blakely Park Swim Complex Improvements and 18.02 Alley Improvements. In order to commit this funding to these existing activities, the City must amend the 2018-19 Annual Action Plan. A description of the activity and proposed funding reallocation follows. PUBLIC FACILITIES 18.02 Alley Improvements project City of Lodi Public Works Department The project consists of improvements to three alleys in the CDBG target area. Bids received came in higher than anticipated for the City. This amendment will add funds to cover the entire cost of the project. National Objective: Eligible Activity: Priority Needs: Goals Addressed: Output: Outcome Category: Original Funding: Added Funding: New Total: 570.208(a)(1) Low -Moderate Income, Area Benefit 570.201(c) Public Facilities and Improvements Public Improvements (High) Construct or Upgrade Public Facilities Three public facility improvements completed Improvement of alleyways for the purpose of creating suitable living environments $300,577 $52,860 approximately $353,437 approximately 17.03 Blakely Park Swim Complex City of Lodi Public Works Department The project consists of improvements to an existing public pool complex located at Blakely Park, home of the Boys and Girls Club. Bids received came in higher than anticipated for the City, and construction costs rose due to increased engineering for accessibility improvements that were not previously identified. To address this overage, the project is using general funds to cover the amount exceeding the original CDBG grant allocation. Alternatively, this amendment will use excess CDBG funds to cover the entire cost of the project, thereby reducing the amount of general funds used on this project. National Objective: Eligible Activity: Priority Needs: Goals Addressed: Output: Outcome Category: Original Funding: 1St Amend. Funding: 2nd Amend. Funding: New Total: 2018-19 Annual Action Plan - Amendment #2 DRAFT p.3 of 3 570.208(a)(1) Low -Moderate Income, Area Benefit 570.201(c) Public Facilities and Improvements Public Improvements (High) Construct or Upgrade Public Facilities One public facility improvement completed Improvement of pool for the purpose of creating suitable living environments $150,000 $255,625 approximately $40,000 approximately $445,625 approximately RESOLUTION NO. 2019-64 A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL ACTION PLAN 2018-19 AMENDMENT NO. 2 WHEREAS, the Department of Housing and Urban Development (HUD) has determined that the City of Lodi, California, is entitled to Community Development Block Grant (CDBG) as an entitlement community; and WHEREAS, the 2018-19 Annual Action Plan was adopted by the City Council on May 2, 2018, and approved by the U.S. Department of Housing and Urban Development (HUD) in August 2018; and WHEREAS, the City has identified the following projects that have an estimated total of $92,860 in CDBG funding available for reallocation: 18.03 Blakely Shade Structure $40,000 17.05 City Hall/ Carnegie Forum $52,860 WHEREAS, staff has identified two existing public improvement projects in which to commit the reallocated funds; and WHEREAS, the City of Lodi has held, with proper notification and at the completion of the mandated public comment period, a public hearing at the City Council meeting of April 17, 2019, to receive comments on the proposed Action Plan Amendment. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve Amendment No. 2 of the 2018-19 Annual Action Plan to accommodate the aforementioned reallocation to the following projects: Project 18.02 Alley Improvement Project CDBG Estimated Amount $52.860 17.03 Blakely Park Swim Complex Dated: April 17, 2019 $40,000 I hereby certify that Resolution No. 2019-64 was passed and adopted by the City Council of the City of Lodi in a regular meeting held April 17, 2019, by the following vote: AYES: COUNCIL MEMBERS — Johnson, Kuehne, Mounce, Nakanishi, and Mayor Chandler NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None 2019-64 NNIFE . FERRAIOLO City Clerk TCDBG Public Hearing 2018-19 Annual Action Plan Amendment 1t2 Presented by Community Development Department April 17, 2019 2018/19 Annual Action Plan Amendment Sources for Reallocation Project Name Estimated Balance to Transfer 18.03 Blakely Shade Structure $40,000 17.05 City Hall/ Carnegie Forum $52,860 Total Source Funds $92,860 2018/19 Annual Action Plan Amendment Uses of Reallocation Project Name Estimated Balance to Transfer 18.02 Alley Improvement Project $52,860 17.03 Blakely Park Swim Complex $40,000 Total Reallocated Funds $92,860 CDBG Public Hearing Public Review & Comment Mandatory 30 Day Review Period (March 5t" -April 3rd) Public Comments Public Hearing Requested Action To adopt the Resolution... Approving an amendment to the 2018/19 CDBG Action Plan to accommodate the reallocation and appropriation of available CDBG funds. DECLARATION OF POSTING NOTICE OF PUBLIC HEARING FOR APPROVAL OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2018-19 ANNUAL ACTION PLAN AMENDMENT NO. 2 On Thursday, April 4, 2019, in the City of Lodi, San Joaquin County, California, a Notice of Public Hearing for approval of Community Development Block Grant (CDBG) 2018-19 Annual Action Plan Amendment No. 2 (attached and marked as Exhibit A) was posted at the following locations: Lodi City Clerk's Office Lodi City Hall Lobby Lodi Carnegie Forum WorkNet Office I declare under penalty of perjury that the foregoing is true and correct. Executed on April 4, 2019, at Lodi, California. `/rnOfa.�. PAMELA M. FARRIS DEPUTY CITY CLERK ORDERED BY: JENNIFER M. FERRAIOLO CITY CLERK SYLVIA DOMINGUEZ ADMINISTRATIVE CLERK N:\Administration\CLERK\Public Hearings\AFFADAVITS\DECPOSTCDBG.doc LEGAL NOTICE 2018-19 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) NOTICE OF PUBLIC HEARING FOR APPROVAL OF 2018-19 ANNUAL ACTION PLAN AMENDMENT NO. 2 NOTICE IS HEREBY GIVEN that a public hearing will be held on Wednesday April 17, 2019 at 7:00 p.m. or as soon thereafter as the matter may be heard, in the Lodi City Council Chambers, 305 West Pine Street, Lodi, CA 95241 in order to consider the approval of the Community Development Block Grant (CDBG) Program 2018-2019 Annual Action Plan Amendment No. 2. The CDBG program provides funding for activities that benefit low-income persons, eliminate slum or blight, or serve an urgent need. Eligible activities include property acquisition, public improvements, housing rehabilitation, economic development, and public services. As a recipient of Community Development Block Grant (CDBG) funding, the City developed the 2018-19 Annual Action Plan which describes how the City utilizes program funds for eligible activities during the fiscal year. The Action Plan can be amended as needed to reallocate funds to housing and community development activities. The City proposes to reallocate those funds among various projects. More details of the reallocation will be provided in the public hearing staff report. The 2018-19 Annual Action Plan Amendment No. 2 documents were made available to the public for 30 days before adoption by the City Council. The documents were released on March 5, 2019, for public review and comment, and will be available at City Hall and the City's Community Development website https://www.lodi.gov/183/Community-Development- Block-Grant-Progra. A public hearing will be held on April 17, 2019 for review and adoption of this 2018-19 Annual Action Plan Amendment. The purpose of this public hearing will be to give citizens an opportunity to make their comments known regarding reallocation of funds. If you are unable to attend the public hearing, you may direct written comments to the City Clerk, City of Lodi, PO Box 3006, Lodi, CA 95241, or you may telephone (209) 333-6711. In addition, information is available for review at Lodi City Hall (221 West Pine Street) between the hours of 8:00 a.m. and 5:00 p.m. on weekdays. Notice of Non -Discrimination on the Basis of Disability and Reasonable Accommodation The City promotes fair housing and makes all its programs available to low- and moderate - income families regardless of age, race, color, religion, sex, national origin, sexual preference, marital status or handicap. The City of Lodi does not discriminate in admission or access to, or treatment or employment in, its federally assisted programs and activities on the basis of disability. Reasonable accommodations will be made available to the disabled, upon request. Translators/Translation services are also available upon request. Any questions, concerns or requests related to these Notices should be directed to the following person: Patrice Clemons, (209) 333-6800 x3404. Persons with hearing impairment, please use the California Relay Service (CRS) 7-1-1. CITY OF LODI LEGAL ADVERTISEMENT ADVERTISING INSTRUCTIONS SUBJECT: COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) NOTICE OF PUBLIC HEARING FOR APPROVAL OF THE DRAFT 2019-2023 CONSOLIDATED PLAN AND DRAFT 2019-2020 ANNUAL ACTION PLAN PUBLISH (DATES): April 4, 2019 ACCT#: 20104930 TEAR SHEETS WANTED: 1 EXTRA (ONLY) DELIVER TO: Community Development Dept. AFFIDAVIT & BILL TO: Community Development - CDI3C; City of Lodi 221 W. Pine Street Lodi, CA 95241 DATE: April 1, 2019 ORDERED BY: Patrice Clemons TITLE: CDBG Program Specialist LEGAL NOTICE COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) NOTICE OF PUBLIC HEARING FOR APPROVAL OF THE DRAFT 2019-2023 CONSOLIDATED PLAN AND DRAFT 2019-2020 ANNUAL ACTION PLAN NOTICE IS HEREBY GIVEN that a public hearing will be held on Wednesday, April 17 at 7:00 p.m. or as soon thereafter as the matter may be heard, in the Lodi City Council Chambers, 305 West Pine Street, Lodi, CA 95241 to consider the approval of the Community Development Block Grant (CDBG) Program draft 2019-2023 Consolidated Plan and draft 2019-2020 Annual Action Plan, as well as to allow for public comment on these matters. As a recipient of CDBG funding, the City has developed a five-year Consolidated Plan that outlines the City's priority needs and the subsequent goals to be developed for low-income and special needs residents. The five-year Consolidated Plan is designed to help the City assess the priority needs within the community regarding affordable housing and community development - related projects. The Consolidated Plan also contains the 2019-20 Annual Action Plan, which generally describes how the City will utilize program funds for eligible activities during the 2019-2020 fiscal year. The Annual Action Plan can be amended as needed to reallocate funds to housing and community development activities. The U.S. Department of Housing and Urban Development (HUD) provides the City an annual CDBG grant award. At the time of this publication, HUD has not announced the City's allocation amount for the 2019-2020 CDBG program year. The City is estimating that Lodi will receive approximately $630,000 in CDBG funds for the 2019-20 program year. The CDBG program provides funding for activities that benefit low-income persons, eliminate slum or blight, or serve an urgent need. Eligible activities include property acquisition, public improvements, housing rehabilitation, economic development, and public services. Draft 2019-2023 Consolidated Plan and 2019-2020 Annual Action Plan documents were made available to the public for a 30 -day review period before adoption by the City Council. The documents were released on March 19, 2019 for public review and comment and were available at City Hall and the City's Community Development website: https:llwww.lodi.govl1831Coniiminity-Development-Block-Grant-Progra. A public hearing will be held on Wednesday, April 17, 2019 for review and approval of the draft Consolidated Plan and Annual Action Plan, and on May 1, 2019 another public hearing will be held to adopt the final Consolidated Plan and Annual Action Plan The purpose of these public hearings on April 17 and May 1 will be to give citizens an opportunity to make their comments known regarding community needs, goals, and potential activities to be funded under the CDBG Program. If you have any questions or comments, you may contact the CDBG Program specialist, City of Lodi, PO Box 3006, Lodi, CA 95241, or you may telephone Patrice Clemons, (209) 333-6800 x3404. Notice of Non -Discrimination on the Basis of Disability and Reasonable Accommodation The City promotes fair housing and makes all its programs available to low- and moderate - income families regardless of age, race, color, religion, sex, national origin, sexual preference, marital status or handicap. The City of Lodi does not discriminate in admission or access to, or treatment or employment in, its federally assisted programs and activities on the basis of disability. Reasonable accommodations will be made available to the disabled, upon request. Translators/Translation services are also available upon request. Any questions, concerns or requests related to these Notices should be directed to the following person: Patrice Clemons, (209) 333-6800 x3404. Persons with hearing impairment, please use the California Relay Service (CRS) 7-1-1. LEGAL NOTICE 2018-19 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) NOTICE OF PUBLIC HEARING FOR APPROVAL OF 2018-19 ANNUAL ACTION PLAN AMENDMENT NO. 2 NOTICE IS HEREBY GIVEN that a public hearing will be held on Wednesday April 17, 2019 at 7:00 p.m. or as soon thereafter as the matter may be heard, in the Lodi City Council Chambers, 305 West Pine Street, Lodi, CA 95241 in order to consider the approval of the Community Development Block Grant (CDBG) Program 2018-2019 Annual Action Plan Amendment No. 2. The CDBG program provides funding for activities that benefit low-income persons, eliminate slum or blight, or serve an urgent need. Eligible activities include property acquisition, public improvements, housing rehabilitation, economic development, and public services. As a recipient of Community Development Block Grant (CDBG) funding, the City developed the 2018-19 Annual Action Plan which describes how the City utilizes program funds for eligible activities during the fiscal year. The Action Plan can be amended as needed to reallocate funds to housing and community development activities. The City proposes to reallocate those funds among various projects. More details of the reallocation will be provided in the public hearing staff report. The 2018-19 Annual Action Plan Amendment No. 2 documents were made available to the public for 30 days before adoption by the City Council. The documents were released on March 5, 2019, for public review and comment, and will be available at City Hall and the City's Community Development website https://www.lodi.gov/183/Community-Development- Block-Grant-Progra. A public hearing will be held on April 17, 2019 for review and adoption of this 2018-19 Annual Action Plan Amendment. The purpose of this public hearing will be to give citizens an opportunity to make their comments known regarding reallocation of funds. If you are unable to attend the public hearing, you may direct written comments to the City Clerk, City of Lodi, PO Box 3006, Lodi, CA 95241, or you may telephone (209) 333-6711. In addition, information is available for review at Lodi City Hall (221 West Pine Street) between the hours of 8:00 a.m. and 5:00 p.m. on weekdays. Notice of Non -Discrimination on the Basis of Disability and Reasonable Accommodation The City promotes fair housing and makes all its programs available to low- and moderate - income families regardless of age, race, color, religion, sex, national origin, sexual preference, marital status or handicap. The City of Lodi does not discriminate in admission or access to, or treatment or employment in, its federally assisted programs and activities on the basis of disability. Reasonable accommodations will be made available to the disabled, upon request. Translators/Translation services are also available upon request. Any questions, concerns or requests related to these Notices should be directed to the following person: Patrice Clemons, (209) 333-6800 x3404. Persons with hearing impairment, please use the California Relay Service (CRS) 7-1-1.