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HomeMy WebLinkAboutAgenda Report - April 17, 2019 C-17TM CITY OF LODI COUNCIL COMMUNICATION AGENDA ITEM C i 17 AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Professional Services Agreement with Petralogix Engineering, of Galt, for California Environmental Quality Act and Architectural Compliance Services for Lodi Police Training Facility Project ($91,850) MEETING DATE: April 17, 2019 PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt resolution authorizing City Manager to execute Professional Services Agreement with Petralogix Engineering, of Galt, for construction assistance services for California Environmental Quality Act and Architectural Compliance Services for Lodi Police Training Facility Project, in the amount of $91,850. BACKGRUND INFORMATION: The City of Lodi Police Department has a need for a dedicated Police Training Facility. Currently, Police personnel utilize a small shooting range located in the basement of the City Hall Annex (formerly the Police Facility) which was constructed with the building in 1966. The range includes five shooting lanes with a maximum target distance of 25 yards. A dedicated training facility is necessary to provide adequate space and the capability to train and certify staff in the various skills needed for police service on a Tong -term basis. These skills include long range shooting (up to 300 yards), bomb disposal, and high performance driving. Since the existing range is limited to short-range pistol shooting only, the City of Lodi Police Department must utilize other agencies' facilities to practice these other skills. The proposed location of the training facility is at White Slough Water Pollution Control Facility (WSWPCF). The facility would be constructed in phases with the initial phase including a short, medium, and long- range shooting range, spartan classroom facilities, and adequate parking. Later phases will be planned to include an explosives and detonation bunker, active training driving course, and expanded classroom facilities, as needed. At buildout, the facility is expected to utilize approximately 35 acres of land area. Petralogix Engineering would facilitate all designs and technical studies, as needed, to bring the project through the initial California Environmental Quality Act (CEQA) planning requirements. The scope of work includes CEQA and project management services, architectural services for the preliminary design of the facility (needed to complete the CEQA requirements), geotechnical services, and surveying and biological review services. Staff recommends authorizing City Manager to execute Professional Services Agreement with Petralogix Engineering, of Galt, for construction assistance services for California Environmental Quality Act and Architectural Compliance Services for Lodi Police Training Facility Project, in the amount of $91,850. APPROVED: Stephen Schwa , City Manager K:\WP\COUNCIL\2019\CC Petralogix PSA Police Facility.doc 4/3/2019 Adopt Resolution Authorizing City Manager to Execute Professional Services Agreement with Petralogix Engineering, of Galt, for California Environmental Quality Act and Architectural Compliance Services for Lodi Police Training Facility Project ($91,850) April 17, 2019 Page 2 FISCAL IMPACT: Police training facilities are difficult to access. Those agencies with comprehensive training facilities are able to receive substantial amounts of rental revenue from outside agencies. As this facility evolves, the City will reduce training costs associated with using other agencies facilities while generating rental revenue. The work associated with this project will initially impact the General Fund; however, the Police Foundation is working towards donations for the construction work. FUNDING AVAILABLE: General Fund Capital (43199000.77020) - $91,850 avyLv )6) Andrew Keys Deputy City Manager/Internal Services Director r � ,� Charles . Syn+ignley, Jr. Public Works Director CES/CES/tdb Attachment K:\WP\COUNCIL\2019\CC Petralogix PSA Police Facility doc 4/3/2019 AGREEMENT FOR PROFESSIONAL SERVICES ARTICLE 1 PARTIES AND PURPOSE Section 1.1 Parties THIS AGREEMENT is entered into on 2019, by and between the CITY OF LODI, a municipal corporation (hereinafter "CITY"), and PETRALOGIX ENGINEERING, a California corporation (hereinafter "CONTRACTOR"). Section 1.2 Purpose CITY selected the CONTRACTOR to provide the services required in accordance with attached Scope of Services, Exhibit A, attached and incorporated by this reference. CITY wishes to enter into an agreement with CONTRACTOR for CEQA and Architectural Services - Initial Study/Mitigated Negative Declaration (IS/MND) for City of Lodi Police Training Facility Project (hereinafter "Project") as set forth in the Scope of Services attached here as Exhibit A. CONTRACTOR acknowledges that it is qualified to provide such services to CITY. ARTICLE 2 SCOPE OF SERVICES Section 2.1 Scope of Services CONTRACTOR, for the benefit and at the direction of CITY, shall perform the Scope of Services as set forth in Exhibit A. Section 2.2 Time For Commencement and Completion of Work CONTRACTOR shall commence work pursuant to this Agreement, upon receipt of a written notice to proceed from CITY or on the date set forth in Section 2.6, whichever occurs first, and shall perform all services diligently and complete work under this Agreement based on a mutually agreed upon timeline or as otherwise designated in the Scope of Services. CONTRACTOR shall submit to CITY such reports, diagrams, drawings and other work products as may be designated in the Scope of Services. CONTRACTOR shall not be responsible for delays caused by the failure of CITY staff to provide required data or review documents within the appropriate time frames. The review time by CITY and any other agencies involved in the project shall not be counted against CONTRACTOR's contract performance period. Also, any delays due to weather, vandalism, acts of God, etc., shall not be counted. CONTRACTOR shall 1 remain in contact with reviewing agencies and make all efforts to review and return all comments. Section 2.3 Meetings CONTRACTOR shall attend meetings as may be set forth in the Scope of Services. Section 2.4 Staffing CONTRACTOR acknowledges that CITY has relied on CONTRACTOR's capabilities and on the qualifications of CONTRACTOR's principals and staff as identified in its proposal to CITY. The Scope of Services shall be performed by CONTRACTOR, unless agreed to otherwise by CITY in writing. CITY shall be notified by CONTRACTOR of any change of Project Manager and CITY is granted the right of approval of all original, additional and replacement personnel at CITY's sole discretion and shall be notified by CONTRACTOR of any changes of CONTRACTOR's project staff prior to any change. CONTRACTOR represents it is prepared to and can perform all services within the Scope of Services (Exhibit A) and is prepared to and can perform all services specified therein. CONTRACTOR represents that it has, or will have at the time this Agreement is executed, all licenses, permits, qualifications, insurance and approvals of whatsoever nature are legally required for CONTRACTOR to practice its profession, and that CONTRACTOR shall, at its own cost and expense, keep in effect during the life of this Agreement all such licenses, permits, qualifications, insurance and approvals, and shall indemnify, defend and hold harmless CITY against any costs associated with such licenses, permits, qualifications, insurance and approvals which may be imposed against CITY under this Agreement. Section 2.5 Subcontracts Unless prior written approval of CITY is obtained, CONTRACTOR shall not enter into any subcontract with any other party for purposes of providing any work or services covered by this Agreement. Section 2.6 Term The term of this Agreement commences on May 1, 2019 and terminates upon the completion of the Scope of Services or on April 30, 2020, whichever occurs first. Section 2.7 Option to Extend Term of Agreement The City may exercise an option to extend this Agreement one (1) additional year, provided, City gives Contractor no less than 30-days written notice of its intent prior to the expiration of the existing term. In the event City exercises any option under this 2 paragraph, all other terms and conditions of this Agreement continue and remain in full force and effect. ARTICLE 3 COMPENSATION Section 3.1 Compensation CONTRACTOR's compensation for all work under this Agreement shall conform to the provisions of the Fee Proposal, attached hereto as Exhibit B and incorporated by this reference. CONTRACTOR shall not undertake any work beyond the scope of this Agreement unless such additional work is approved in advance and in writing by CITY. Section 3.2 Prevailing Wage The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the general prevailing wage rate and other employer payments for health and welfare, pension, vacation, travel time, and subsistence pay, apprenticeship or other training programs. The responsibility for compliance with these Labor Code requirements is on the prime contractor. Section 3.3 Contractor Registration — Labor Code §1725.5 No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. Section 3.4 Method of Payment CONTRACTOR shall submit invoices for completed work on a monthly basis, or as otherwise agreed, providing, without limitation, details as to amount of hours, individual performing said work, hourly rate, and indicating to what aspect of the Scope of Services said work is attributable. CONTRACTOR's compensation for all work under this Agreement shall not exceed the amount of the Fee Proposal. Section 3.5 Costs The Fee Proposal shall include all reimbursable costs required for the performance of the Scope of Services. Payment of additional reimbursable costs considered to be over and above those inherent in the original Scope of Services shall be approved in advanced and in writing, by CITY. 3 Section 3.6 Auditing CITY reserves the right to periodically audit all charges made by CONTRACTOR to CITY for services under this Agreement. Upon request, CONTRACTOR agrees to furnish CITY, or a designated representative, with necessary information and assistance needed to conduct such an audit. CONTRACTOR agrees that CITY or its delegate will have the right to review, obtain and copy all records pertaining to performance of this Agreement. CONTRACTOR agrees to provide CITY or its delegate with any relevant information requested and shall permit CITY or its delegate access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this requirement. CONTRACTOR further agrees to maintain such records for a period of three (3) years after final payment under this Agreement. ARTICLE 4 MISCELLANEOUS PROVISIONS Section 4.1 Nondiscrimination In performing services under this Agreement, CONTRACTOR shall not discriminate in the employment of its employees or in the engagement of any sub CONTRACTOR on the basis of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, age, or any other criteria prohibited by law. Section 4.2 ADA Compliance In performing services under this Agreement, CONTRACTOR shall comply with the Americans with Disabilities Act (ADA) of 1990, and all amendments thereto, as well as all applicable regulations and guidelines issued pursuant to the ADA. Section 4.3 Indemnification and Responsibility for Damage CONTRACTOR to the fullest extent permitted by law, shall indemnify and hold harmless CITY, its elected and appointed officials, directors, officers, employees and volunteers from and against any claims, damages, losses, and expenses (including reasonable attorney's fees and costs), arising out of performance of the services to be performed under this Agreement, provided that any such claim, damage, loss, or expense is caused by the negligent acts, errors or omissions of CONTRACTOR, any subcontractor employed directly by CONTRACTOR, anyone directly or indirectly employed by any of them, or anyone for whose acts they may be liable, except those injuries or damages arising out of the active negligence, sole negligence, or sole willful 4 misconduct of the City of Lodi, its elected and appointed officials, directors, officers, employees and volunteers. CITY may, at its election, conduct the defense or participate in the defense of any claim related in any way to this indemnification. If CITY chooses at its own election to conduct its own defense, participate in its own defense, or obtain independent legal counsel in defense of any claim related to this indemnification, CONTRACTOR shall pay all of the costs related thereto, including without limitation reasonable attorney fees and costs. The defense and indemnification obligations required by this Agreement are undertaken in addition to, and shall not in any way be limited by the insurance obligations set forth herein. Section 4.4 No Personal Liability Neither the City Council, nor any other officer or authorized assistant or agent or City employee shall be personally responsible for any liability arising under this Agreement. Section 4.5 Responsibility of CITY CITY shall not be held responsible for the care or protection of any material or parts of the work described in the Scope of Services prior to final acceptance by CITY, except as expressly provided herein. Section 4.6 Insurance Requirements for CONTRACTOR CONTRACTOR shall take out and maintain during the life of this Agreement, insurance coverage as set forth in Exhibit C attached hereto and incorporated by this reference. Section 4.7 Successors and Assigns CITY and CONTRACTOR each bind themselves, their partners, successors, assigns, and legal representatives to this Agreement without the written consent of the others. CONTRACTOR shall not assign or transfer any interest in this Agreement without the prior written consent of CITY. Consent to any such transfer shall be at the sole discretion of CITY. Section 4.8 Notices Any notice required to be given by the terms of this Agreement shall be in writing signed by an authorized representative of the sender and shall be deemed to have been given when the same is personally served or upon receipt by express or overnight delivery, postage prepaid, or three (3) days from the time of mailing if sent by first class or certified mail, postage prepaid, addressed to the respective parties as follows: 5 To CITY City of Lodi 221 West Pine Street P.O. Box 3006 Lodi, CA 95241-1910 Attn: Charles E. Swimley, Jr. To CONTRACTOR: Petralogix Engineering 26675 Bruella Road Galt, CA 95632 Attn: Daniel Kramer Section 4.9 Cooperation of CITY CITY shall cooperate fully and in a timely manner in providing relevant information it has at its disposal relevant to the Scope of Services. Section 4.10 CONTRACTOR is Not an Employee of CITY CONTRACTOR agrees that in undertaking the duties to be performed under this Agreement, it shall act as an independent contractor for and on behalf of CITY and not an employee of CITY. CITY shall not direct the work and means for accomplishment of the services and work to be performed hereunder. CITY, however, retains the right to require that work performed by CONTRACTOR meet specific standards without regard to the manner and means of accomplishment thereof. Section 4.11 Termination CITY may terminate this Agreement, with or without cause, by giving CONTRACTOR at least ten (10) days written notice. Where phases are anticipated within the Scope of Services, at which an intermediate decision is required concerning whether to proceed further, CITY may terminate at the conclusion of any such phase. Upon termination, CONTRACTOR shall be entitled to payment as set forth in the attached Exhibit B to the extent that the work has been performed. Upon termination, CONTRACTOR shall immediately suspend all work on the Project and deliver any documents or work in progress to CITY. However, CITY shall assume no liability for costs, expenses or lost profits resulting from services not completed or for contracts entered into by CONTRACTOR with third parties in reliance upon this Agreement. Section 4.12 Confidentiality CONTRACTOR agrees to maintain confidentiality of all work and work products produced under this Agreement, except to the extent otherwise required by law or permitted in writing by CITY. CITY agrees to maintain confidentiality of any documents owned by CONTRACTOR and clearly marked by CONTRACTOR as "Confidential" or "Proprietary", except to the extent otherwise required by law or permitted in writing by CONTRACTOR. CONTRACTOR acknowledges that CITY is subject to the California Public Records Act. 6 Section 4.13 Applicable Law, Jurisdiction, Severability, and Attorney's Fees This Agreement shall be governed by the laws of the State of California. Jurisdiction of litigation arising from this Agreement shall be venued with the San Joaquin County Superior Court. If any part of this Agreement is found to conflict with applicable laws, such part shall be inoperative, null, and void insofar as it is in conflict with said laws, but the remainder of this Agreement shall be in force and effect. In the event any dispute between the parties arises under or regarding this Agreement, the prevailing party in any litigation of the dispute shall be entitled to reasonable attorney's fees from the party who does not prevail as determined by the San Joaquin County Superior Court. Section 4.14 City Business License Requirement CONTRACTOR acknowledges that Lodi Municipal Code Section 3.01.020 requires CONTRACTOR to have a city business license and CONTRACTOR agrees to secure such license and pay the appropriate fees prior to performing any work hereunder. Section 4.15 Captions The captions of the sections and subsections of this Agreement are for convenience only and shall not be deemed to be relevant in resolving any question or interpretation or intent hereunder. Section 4.16 Integration and Modification This Agreement represents the entire understanding of CITY and CONTRACTOR as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may not be modified or altered except in writing, signed by both parties. Section 4.17 Contract Terms Prevail All exhibits and this Agreement are intended to be construed as a single document. Should any inconsistency occur between the specific terms of this Agreement and the attached exhibits, the terms of this Agreement shall prevail. Section 4.18 Severability The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. Section 4.19 Ownership of Documents All documents, photographs, reports, analyses, audits, computer media, or other material documents or data, and working papers, whether or not in final form, which have been obtained or prepared under this Agreement, shall be deemed the property of CITY. Upon CITY's request, CONTRACTOR shall allow CITY to inspect all such documents during CONTRACTOR's regular business hours. Upon termination or completion of services under this Agreement, all information collected, work product and documents shall be delivered by CONTRACTOR to CITY within ten (10) calendar days. CITY agrees to indemnify, defend and hold CONTRACTOR harmless from any liability resulting from CITY's use of such documents for any purpose other than the purpose for which they were intended. Section 4.20 Authority The undersigned hereby represent and warrant that they are authorized by the parties to execute this Agreement. Section 4.21 Federal Transit Funding Conditions ❑ If the box at left is checked, the Federal Transit Funding conditions attached as Exhibit D apply to this Agreement. In the event of a conflict between the terms of this Agreement or any of its other exhibits, and the Federal Transit Funding Conditions, the Federal Transit Funding Conditions will control. IN WITNESS WHEREOF, CITY and CONTRACTOR have executed this Agreement as of the date first above written. CITY OF LODI, a municipal corporation ATTEST: JENNIFER M. FERRAIOLO STEPHEN SCHWABAUER City Clerk City Manager APPROVED AS TO FORM: PETRALOGIX ENGINEERING, a California JANICE D. MAGDICH, City Attorney corporation By By Name DANIEL E. KRAMER Title: President Attachments: Exhibit A — Scope of Services Exhibit B — Fee Proposal Exhibit C — Insurance Requirements Exhibit D — Federal Transit Funding Conditions (if applicable) Funding Source: (Business Unit & Account No.) Doc ID: K:\WP\PROJECTS\PSA's\2019\Petralogix PD PSA.doc CA:Rev.01.2015 8 Petralogix Engineering, Inc. 26675 Bruella Road, Galt, Ca 95632 ('11 209-400-5729 dkramer6i)petralogix.com www.petralogix.com March 8, 2019 Proposal No. 2019-00012 Attn: Charles Swimley City of Lodi - Public Works 221 West Pine Street Lodi, CA 95240 Subject: Mr. Swimley, Exhibit A/B •petralogix genf,fajsics �nvironna i taf-9eoIogy CEQA and Architectural Services Proposal - Initial Study/Mitigated Negative Declaration (IS/MND) for the City of Lodi Police Training Facility Project We appreciate the opportunity to provide you with our proposal to perform CEQA services to the City of Lodi. Below you will find an estimated cost and timeline for providing the necessary CEQA and Architectural compliance services for the newly proposed Lodi Police Training Facility Project. Our newly revised proposal is based on conversations with the City about the preferred location, which is to be located just north of the ongoing Prop 84 Ponds project. This placement would allow for overlapping of previous CEQA review services (including archeological, geotechnical, and biological surveys), already paid offset/mitigation fees for the project to the San Joaquin Council of Governments Habitat Conservation Plan (SJCOG HCP), as well as an appropriate distance from sensitive receptors (including neighbors and biological easements). The location is preferential for ease of site access, allowing already existing site ingress and egress to be used, which are well situated in areas that are generally considered to have Traffic Levels of Service (LOS) that are low impact. In addition, this site has appropriate distances from neighboring facilities to allow for adequate noise protection/safety. Herein, we also propose to review an area (approximately 40 acres in size) along the southeast corner of the site, located along Thornton Road. This would serve as a project alternative for a potential "alternate" driving course facility location. We are proposing this to allow for some design flexibility in the case that the proposed main area (near the existing ponds) is found to be not suitable for the driving course. This may be the case due to high groundwater conditions and weak soils, however; more geotechnical analysis needs to be performed to determine this. Regardless, the proposed shooting range facility will not be moved from the more suitable location near the ponds. In addition, as part of this revised proposal we have added Architectural (AECOM), Geotechnical (Terracon), and Surveying (Baum bach and Piazza) services as part of this revised proposal. www.petratogix.com City of Lodi Proposal No, 2019-00012 Project Description Page 12 We understand that there is a need for City Police training and that currently the City Police Department uses other City and Agency facilities for this purpose. This project proposes to provide the City of Lodi with adequate space and capability to properly train and certify the department on a long-term as needed basis. The facility would include a short, medium, and long-range shooting range, various training facilities/buildings, hardscape, limited greenspace and landscaping, and adequate parking. It N-vould also include an explosives and detonation bunkei; and an active training driving course. Herein, we are proposing 15 percent conceptual planning services (AECOM) to assist the City in properly developing appropriate shooting range design drawings. These will be a critical part of our CEQA document. Below is a detailed Scope of Work for your consideration. Scope of Work Petralogix will work in conjunction with AECOM (Architectural Services), Terracon (Geotechnical Engineer), Moore Biological (Biological), and Baumbach and Piazza (Surveying) to complete all designs and technical studies as needed to bring the project through initial CEQA planning. A detailed description of these services follows: Petralogix Engineering, Inc. CEQA and Project Management Services Petralogix will act as the main project management company for the project. We will provide all oversight and review to the City. Our services will include both general project work flow management and technical oversight/review for all conceptual design documents [i.e. architectural, geotechnical, biology, surveying, etc.). Petralogix will prepare an expanded "Initial Study" (IS) pursuant to the California Environmental Quality Act (CEQA) (Public Resources Code, Division 13, Sections 21000 et seq.) to determine the feasibility of adopting a Mitigated Negative Declaration, or the need for a full Environmental Impact Report (EIR). It is anticipated that the required environmental document will be a Mitigated Negative Declaration. If a Mitigated Negative Declaration is to be prepared, Petralogix's scope of work will include the following: • Preparation of the Mitigated Negative Declaration (MND). • Preparation of the Notice of Completion (NOC). • Production and submittal of fifteen (15) copies of the IS/MND to the Governor's Office of Planning and Research, State Clearinghouse for 30 day public review. • Production of up to twenty (20) copies of the IS/MND for City use and distribution. • Response to comments. • Preparation of the Mitigation Monitoring and Reporting Program (MMRP). 26675 Bruella Road • Galt, CA 95632 • 209.400.5729 dkramer@petralogix.com petra log ix geophysics - environmental - geology Page 13 City of Lodi Proposal No. 2019-00012 Noticing of adjacent property owners, interested parties, local agencies. Notice posted in the local newspaper (cost of ad not included). Notice posted on the proposed facility. Notice of Determination. Attendance at one public hearing and two board meetings. Based on the use of already performed CEQA related surveys and studies (related to the Prop 84 Ponds Project), it has been determined that no major archeological surveys are needed at this time. Similarly, it is not likely that a full Traffic Impact Study will be needed, since no major new ingress or egress will be created for the project, and traffic flow patterns will be limited around the use of this facility on roads which currently have low impact use. Lastly, a full Noise Survey will not likely be required due to the extreme distance from the site to sensitive receptors. However, Petralogix Engineering, Inc. will provide limited review and analysis based on standard archaeological, traffic, and noise impact surveys for similar sites, with distances considered to neighboring properties and land uses. Below is a Cost Breakout and Schedule of Services for work for your consideration. AECOM 15 to 25 Percent Design - Architectural Services We are currently proposing to use AECOM as the lead Architect, AECOM understands that the City of Lodi (City) and Lodi Police Department (PD] are looking to construct a Police Training Facility on the City's Waste Water Treatment Plant property. This facility will be used to train and qualify Lodi PD and other agencies. AECOM proposes, through contract with Petralogix, to perform the Conceptual Design of the Police Training Facility. The Conceptual Design (CD) will take elements described in the Project Design Items below and create a facility layout which meets the PD's minimum needs and as many additional features as possible. The intent of the CD is to develop a functional and safe site layout, begin a discussion on potential environmental items and develop a cost estimate. The CD is approximately a 15-25% design and will include, but is not limited to, site features, standard details, grading trends, to a level of detail to compile a reasonable cost estimate. Further detail will be developed in following design services. Project Design Items include: Firearms Range Design Components and Planning: • 2- 200 Yard Qualifying Range • 1or2-300 Yard Range • 4 or more 25, 50, or 100 Yard Ranges (as space permits) • Multi -use Range (270 Degree) (if room available) 26675 Uruella Road • Galt, CA 95632 • 209.40(1.5729 dkramer@petralogix.com • Elevated shooting position • Explosives Ordinance Device Bunker • Driving Course (with potable water) • Modular Classroom Building (Capacity for 50 personnel) location and pad • Lighting for night time use of facility •petralog ix gra ptrr,lu - environmental - geology Page 14 City of Lodi Proposal No. 201.9-00012 • Area for Storage containers • Gravel parking area • Minor improvements to Access Road • Site Fencing and Gates Additionally, AECOM will provide the following as part of the Conceptual Design: • Ranges will be designed for 20 lanes • Concrete staging and firing line pads • Optional enhanced safety features for Firearms Ranges (Eyebrows and Baffles) • Best Management Practices for addressing possible stormwater/lead interaction • Conceptual Cost Estimation PROJECT DELIVERABLES AECOM will provide the following project deliverables. Comments received from Petralogix, the City and PD on the draft deliverable will be incorporated in the final version of deliverables. • Draft Conceptual Design: Electronic copy in PDF format of the Training Facility layout for review and comment. • Conceptual Design: Electronic copy in PDF format of design drawings and cost estimate. Terracon Geotechnical Engineering Services We are currently proposing to use Terracon, Inc. as the lead geotechnical engineer of record. They have proposed the following task/service items for completing the Geotechnical Engineering for the project. They will incorporate existing site geotechnical information for both proposed areas of study, but will also need to perform some additional field and lab tests. Field Program Propose to perform a total of nine or ten (5 or 7) borings. • One additional boring will be drilled to a depth of 50 feet below the ground surface (bgs). • Two to three borings will be drilled to a depth of 20 feet bgs. • Two to three borings will be drilled to a depth of 10 feet bgs. Data from all the borings will be used to characterize the upper soils for possible use in the driving course and shooting range embankments, as needed. Test samples will be collected during drilling in general accordance with the appropriate ASTM methods. These samples will be tested for the maximum dry density and optimum moisture contents as determined in the ASTM D1557 test method. The results of these tests will be used in the slope stability analyses of the embankments. Two [2) bulks samples will also be obtained to provide R -value testing in order to provide recommendations for gravel/paved access roads. 26675 Bruella Road • Galt, CA 95632 • 209.400.5729 dkramer@petralogix.com •petralogix geophysics - environmental - geology Page 15 City of Lodi Proposal No. 2019-00012 Laboratory Testing The samples will be tested in our laboratory to determine physical engineering characteristics. Testing will be performed under the direction of a licensed geotechnical engineer and may include visual classification, moisture content, dry density, sieve analysis, Atterberg limits, direct shear•, strength, and consolidation as appropriate. As previously mentioned, two samples of the near surface soils will be tested to determine the maximum dry density and optimum moisture content. Engineering Analysis and Report The results of the field and laboratory programs will be evaluated by a professional geotechnical engineer licensed in the State of California. Based on the results of the evaluation, a geotechnical engineering report will be prepared detailing the results of the testing performed, provide logs of the borings, and contain a diagram of the site/boring layout. Baumbach and Piazza Surveying Services Surveying: We are currently proposing to use Baumbach and Piazza Engineering as the lead surveyor of record. Topographic Survey Updates We propose to update as needed existing features and contours as necessary for design work. Topography to include existing ground features, swales, ditches, fences, power poles and roadways. Boundary Survey and Easement Updates We propose to update as needed survey control to identify boundaries of project site, as well as proposed easement additions or modifications. Moore Biological, Inc. Biological Review Services Moore Biological, Inc. will continue on behalf of the City to represent the proposed project, in conjunction with already performed biological surveys, the required additional monitoring and updated biological surveys for the proposed project:. 26675 r3ruella Road • Galt, CA 95632 • 209.400.5729 dkramer@petralogix.com •petralogix geophysics- environmental - geology City of Lodi Proposal No. 2019-00012 Table 1. Cost Breakout Page 16 TASK # DESCRIPTION UNIT RATE TOTAL FEE 1 ISfMND Preparation (Draft) 120 $135.00 $16,200.00 2 IS/MND Preparation (Final) 40 $135.00 $5,400.00 3 Preparation of NOC and File Fees* 1 $3,250.00 $3,250.00 4 Public Meetings and Outreach 1 $2,000.00 $2,000.00 5 AB 52 Compliance Assistance 10 $145.00 $1,450.00 6 Traffic Review*** 20 $185.00 $3,700.00 7 Noise Review **** 20 $185.00 $3,700.00 8 Environmental Safety Review 40 $185.00 $7,400.00 9 AECOM — Design Services** 1 $20,000.00 $20,000.00 10 Terracon — Geotech** 1 $12,000.00 $12,000.00 11 B&P Surveying** 1 $5,000.00 $5,000.00 12 Biological Consultant** 60 $165.00 $9,900.00 13 Senior Technical Review 10 $185.00 $1,850.00 Total Fees (Time and Materials) $91,850.00 * State Filing Fees of $2,210 fora Mitigated Negative Declaration. ' Includes Petralogix Oversight Fees and Markup of 10%. *** Basic analysis and review of site traffic and existing LOS data. This is not a Rill Traffic Impact Study (TIS). "** General review of sensitive receptors (60 to 70 decibel Daily Average and Peak Max Range). This is not a full Noise impact Study (NIS). Table 2. Schedule of Services TASK # DESCRIPTION TOTAL FEE 1 IS/MND Preparation (Draft) 6-8 Weeks 2 ISfMND Preparation [Final) 10-12 Weeks 3 Preparation of NOC and File Fees* 1 Week 4 Public Meetings and Outreach -- 5 AB 52 Compliance Assistance 4-5 Weeks 6 Traffic Review*** 4-5 Weeks 7 Noise Review **** 4-5 Weeks 8 Environmental Safety Review 5-6 Weeks 9 AECOM — Design Services** 6-8 Weeks 10 Terracon — Geotech** 5-6 Weeks 11 B&P Surveying ** 5 Weeks 12 Biological Consultant** 6-8 Weeks 13 Senior Technical Review -- For biological considerations, and the requirements for various surveys that might be required for this project, we recommend that biological surveys begin as soon as possible. 26675 Bruella Road • Galt, CA 55632 • 209.400.5729 dkramer@petralogix.com •petralogix geophysics • enviranrnenwl' • geaio jy Page 17 City of Lodi Proposal No. 2019-00012 We appreciate the opportunity to propose on this project and look forward to working on it. if you have any questions feel free to call or write at any time. Warm Regards, Daniel E. Kramer, President Professional Geologist #8657 26675 Bruella Road • Galt, CA 95632 • 209.400.5729 dkramer@petralogix.com petralog ix gcophyks envLionmeotat geolayy EXHIBIT C NOTE: The City of Lodi is now using the online insurance program PINS Advantage. Once you have been awarded a contract you will receive an email from the City's online insurance program requesting you to forward the email to your insurance provider(s) to submit the required insurance documentation electronically Insurance Requirements for Professional Services Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder and the results of that work by the Contractor, his agents, representatives, employees or subcontractors. MINIMUM SCOPE AND LIMIT OF INSURANCE Coverage shall be at least as broad as: 1 Commercial General Liability (CGL): Insurance Services Office Form CG 00 01 covering CGL on an "occurrence" basis, including products and completed operations, property damage, bodily injury and personal & advertising injury with limits no less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location (ISO CG 25 03 or 25 04) or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: ISO Form Number CA 00 01 covering any auto or if Contractor has no owned autos, then hired, and non - owned autos with limit no less than $1,000,000 per accident for bodily injury and property damage. 3. Workers' Compensation: as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease. 4. Professional Liability (Errors and Omissions) Insurance appropriate to the Consultant's profession, with limits not less than $1,000,000 per occurrence or claim, $2,000,000 aggregate May be waived by Risk Manager depending on the scope of services. Other Insurance Provisions: (a) Additional Named Insured Status The City of Lodi, its elected and appointed boards, commissions, officers, agents, employees, and volunteers are to be covered as additional insureds on the CGL and auto policy with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts, or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance (at least as broad as ISO Form CG 20 10 11 85 or if not available, through the addition of both CG 20 10, CG 20 26, CG 20 33, or CG 20 38 and CG 20 37 if a later edition is used (b) Primary and Non -Contributory Insurance Endorsement The limits of insurance coverage required may be satisfied by a combination of primary and umbrella or excess insurance. For any claims related to this contract, the Contractor's insurance coverage shall be primary coverage at least as broad as ISO CG 20 01 04 13 as respects the Entity, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the Entity, its officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it. (c) Waiver of Subrogation Contractor hereby grants to City of Lodi a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City of Lodi by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City of Lodi has received a waiver of subrogation endorsement from the insurer NOTE: (1) The street address of the CITY OF LODI must be shown along with (a) and (b) and (c) above: 221 West Pine Street, Lodi, California, 95240; (2) The insurance certificate must state, on its face or as an endorsement, a description of the proiect that it is insuring. (d) Severabilitv of Interest Clause The term "insured" is used severally and not collectively, but the inclusion herein of more than one insured shall not operate to increase the limit of the company's liability under the Contractors commercial general liability and automobile liability policies. (e) Notice of Cancellation or Change in Coverage Endorsement This policy may not be canceled nor the coverage reduced by the company without 30 days' prior written notice of such cancellation or reduction in coverage to the Risk Manager, City of Lodi, 221 West Pine St., Lodi, CA 95240. Page 1 1 of 2 pages 1 Risk: rev. 3/1/2018 (f) Continuity of Coverage All policies shall be in effect on or before the first day of the Term of this Agreement. At least thirty (30) days prior to the expiration of each insurance policy, Contractor shall furnish a certificate(s) showing that a new or extended policy has been obtained which meets the minimum requirements of this Agreement. Contractor shall provide proof of continuing insurance on at least an annual basis during the Term. If Contractor's insurance lapses or is discontinued for any reason, Contractor shall immediately notify the City and immediately obtain replacement insurance. Contractor agrees and stipulates that any insurance coverage provided to the City of Lodi shall provide for a claims period following termination of coverage which is at least consistent with the claims period or statutes of limitations found in the California Tort Claims Act (California Government Code Section 810 et seq.). (g) Failure to Comply If Contractor fails or refuses to obtain and maintain the required insurance, or fails to provide proof of coverage, the City may obtain the insurance. Contractor shall reimburse the City for premiums paid, with interest on the premium paid by the City at the maximum allowable legal rate then in effect in California. The City shall notify Contractor of such payment of premiums within thirty (30) days of payment stating the amount paid, the name(s) of the insurer(s), and rate of interest. Contractor shall pay such reimbursement and interest on the first (1st) day of the month following the City's notice. Notwithstanding any other provision of this Agreement, if Contractor fails or refuses to obtain or maintain insurance as required by this agreement, or fails to provide proof of insurance, the City may terminate this Agreement upon such breach. Upon such termination, Contractor shall immediately cease use of the Site or facilities and commence and diligently pursue the removal of any and all of its personal property from the site or facilities. (h) Verification of Coverage Consultant shall furnish the City with a copy of the policy declaration and endorsement page(s), original certificates and amendatory endorsements or copies of the applicable policy language effecting coverage required by this clause. All certificates and endorsements are to be received and approved by the City before work commences. However, failure to obtain the required documents prior to the work beginning shall not waive the Consultant's obligation to provide them. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time. Failure to exercise this right shall not constitute a waiver of the City's right to exercise after the effective date. (1) Self -Insured Retentions Self-insured retentions must be declared to and approved by the City. The City may require the Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City. (j) Insurance Limits The limits of insurance described herein shall not limit the liability of the Contractor and Contractor's officers, employees, agents, representatives or subcontractors. Contractor's obligation to defend, indemnify and hold the City and its officers, officials, employees, agents and volunteers harmless under the provisions of this paragraph is not limited to or restricted by any requirement in the Agreement for Contractor to procure and maintain a policy of insurance. (k) Subcontractors Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors (I) Claims Made Policies If any of the required policies provide coverage on a claims -made basis: 1. The Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. 2. Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work. 3. If coverage is canceled or non -renewed, and not replaced with another claims -made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase "extended reporting" coverage for a minimum of five (5) years after completion of contract work. (m) Qualified Insurer(s) All insurance required by the terms of this Agreement must be provided by insurers licensed to do business in the State of California which are rated at least "A-, VI" by the AM Best Ratings Guide, and which are acceptable to the City. Non -admitted surplus lines carriers may be accepted provided they are included on the most recent list of California eligible surplus lines insurers (LESLI list) and otherwise meet City requirements. Page 2 1 of 2 pages 1 Risk: rev. 3/1/2018 RESOLUTION NO. 2019-56 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH PETRALOGIX ENGINEERING, INC., OF GALT, FOR CALIFORNIA ENVIRONMENTAL QUALITY ACT AND ARCHITECTURAL COMPLIANCE SERVICES FOR THE LODI POLICE TRAINING FACILITY PROJECT WHEREAS, currently, Police personnel utilize a small shooting range located in the basement of the City Hall Annex (formerly the Police Facility), which was constructed with the building in 1966 and includes five shooting lanes with a maximum target distance of 25 yards; and WHEREAS, a dedicated training facility is necessary to provide adequate space and the capability to train and certify staff in the various skills needed for police service on a long-term basis. These skills include long-range shooting (up to 300 yards), bomb disposal, and high performance driving; and WHEREAS, Petralogix Engineering, Inc., would facilitate all designs and technical studies, as needed, to bring the project through the initial California Environmental Quality Act (CEQA) planning requirements, and the scope of work would include CEQA and project management services, architectural services for the preliminary design of the facility (needed to complete the CEQA requirements), geotechnical services, and surveying and biological review services; and WHEREAS, staff recommends authorizing the City Manager to execute a Professional Services Agreement with Petralogix Engineering, Inc., of Galt, for construction assistance services for California Environmental Quality Act and architectural compliance services for the Lodi Police Training Facility Project, in the amount of $91,850. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute a Professional Services Agreement with Petralogix Engineering, Inc., of Galt, California, for construction assistance services for California Environmental Quality Act and architectural compliance services for the Lodi Police Training Facility Project, in the amount of $91,850. Dated: April 17, 2019 I hereby certify that Resolution No. 2019-56 was passed and adopted by the City Council of the City of Lodi in a regular meeting held April 17, 2019, by the following vote: AYES: COUNCIL MEMBERS — Johnson, Kuehne, Mounce, Nakanishi, and Mayor Chandler NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN' COUNCIL MEMBERS — None i'Y\ _0,,.a,c.Da IFER '+P ERRAIOLO City Clerk 2019-56