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Home My WebLink AboutAgenda Report - April 17, 2019 C-13CITY OF LODI COUNCIL Co M MUNICATION AGENDA ITEM C 1 3 TM AGENDA TITLE: Adopt Resolution Authorizing City Manager to Execute Change Orders to 2018 Pavement Crack Sealing Project ($30,000) and Appropriating Funds ($19,000) MEETING DATE: April 17, 2019 PREPARED BY: Public Works Director RECOMMENDED ACTION: BACKGROUND INFORMATION: Adopt resolution authorizing City Manager to execute change orders to 2018 Pavement Crack Sealing Project, in an amount not to exceed $30,000, and appropriating funds in the amount of $19,000. On November 7, 2018, Council awarded the contract for the 2018 Pavement Crack Sealing Project to Pavement Coatings, Co., of Woodland, in the amount of $38,870. While originally not planned for crack sealing until a later date, Beckman Road, from Pine Street to Kettleman Lane, has developed extensive cracking, as shown in Exhibit A, and should be addressed as soon as possible. Staff requested a proposal from the contractor to include Beckman Road into the scope of work before further degradation requires more costly pavement resurfacing or replacement. The location of the proposed work is shown in Exhibit B. The contractor provided a proposal for additional crack sealing, including traffic control, in the amount of $26,614 (Exhibit C). Staff recommends authorizing the City Manager to execute change orders up to $30,000 to cover any minor changes that may arise during the additional work. If approved, the new contract amount will be $65,484. The difference between the new contract amount and the requested appropriation ($69,000) is to account for minor unforeseen changes in the remaining work. Staff recommends authorizing City Manager to execute change orders to 2018 Pavement Crack Sealing Project, in an amount not to exceed $30,000, and appropriating funds in the amount of $19,000. FISCAL IMPACT: By increasing the crack sealing effort, the useful life of Beckman Road will be extended. This project does not impact the General Fund. APPROVED: ep en Sch uer, City Manager K:\WP\PROJECTS\STREETS\2018 Crack Seal\CAppropriate.doc 4/8/2019 Adopt Resolution Authorizing City Manager to Execute Change Orders to 2018 Pavement Crack Sealing Project ($30,000) and Appropriating Funds ($19,000) April 17, 2019 Page 2 FUNDING AVAILABLE Fiscal Year 2018/19 Budget (Original Budget Amount): TDA Streets (30599000.77020) $50,000 Requested Additional Appropriation: Pavement Maintenance (PWST-0018. Const.ExtLabor.TDA ST): $19,000 TOTAL: $69,000 n is )61-71 Andrew Keys Deputy City Manager/Internal Services Director Charles E. Swimley, Jr. Public Works Director Prepared by Jimi Billigmeier, Associate Civil Engineer CES/JB/tdb Attachments cc: Utility Superintendent K:\WP\PROJECTS\STREETS\2018 Crack Seal\CAppropriate.doc 4/8/2019 Exhibit A 2018 Crack Sealing Project Change Order 1 — Beckman Road ■ II, W. TI rn IrIRd. Is Air n Exhibit B 2018 Crack Seal Locations Change Order 1 2018 Crack Seal Contract Locations Change Order 1 Turner Rd. Elm St. Turner Rd. III" d Q Locke fLiI Elm St. ••.`'. L-� =i= o nnnrbH dl Ave . N S 0 0.25 0.5 1 Miles E•/Turner Rd. C$co F-1 co Lockeford St. Vine St e11111 ■ Kettleman Ln. 111 traria 11 ro Century Blvd. o Century RIENbotr-ii Mr rim.. co�Blvd. K:\WP\PROJECTS\STREETS\2018 Crack Seal\Exhibit B.mxd I l _100 d O m U 1 ■ U Victor Rd.(HWY 12) Gui —Lodi Ave. 2 ce Pine St- Pavement Coatings Co 2150 Bell Ave, Ste 125 Sacramento, CA 95838 Phone: (916) 642.1751 1 Fax (916) 313.3438 CA Lic. #303609 NV Lic. #79452 A CONTRACT CHANGE ORDER REQUEST TO: City of Lodi ATTN: Jimi Billigmeier DATE: 3/13/2019 Public Works Department Associate Civil Eng. 221 W. Pine Street P.O. Box 3006 Lodi, CA 95241 PROJECT : 2018 Pavement Crack Sealing PCC Job #: PJC000672 RE: Potential Additional Work - Crack Seal - Beckman Rd GAP Mastic - Cluff Ave PCC Change Order # : CCOR-001 Contract Change Order #: ITEM DESCRIPTION QTY UNIT UNIT PRICE TOTAL AMOUNT 1 Crack Seal Beckman Rd from Lodi Ave to Kettleman Ln 234,600 SF $ 0.09 $ 21,114.00 2 Additional Traffic Control - Beckman Rd Crack Seal 1 LS $ 5,500.00 $ 5,500.00 $ - 3 Apply Mastic - GAP Mod 201 in oversized cracks on 1100 LF $ 25.50 $ 28,050.00 Cluff Ave from Pine St to Lodi Ave - Not Used $ _ $ - $ - $ - $ - TOTAL CHANGE ORDER REQUEST $ 54,664.00 $26,614.00 CONTRACT TIME EXTENSION REQUEST I 4 (ADD'L WORKING DAYS) :ONDITIONS/SCOPE: Please see attached for General Conditions, Job Inclusions, and Exclusions. NAME/ TITLE (PRINTED): SIGNED: DATE: PCC REPRESENTATIVE NAME/ TITLE (PRINTED): SIGNED: DATE: OWNER/PRIME REPRESENTATIVE Pavement Coatings Co 2150 Bell Ave, Ste 125 Sacramento, CA 95838 Phone: (916) 642.1751 1 Fax (916) 313.3438 CA Lic. #303609 NV Lic. #79452 A Gomm, Conditions 1 Pavement Coatings Ca is Signatory to the Master Labor Agreement 2 All work described is based on estimated quantity listed above and shall be a minimum, overruns to be paid at unit price. 3 The work listed above i5 CCO 44 l which is to crack seal and apply Gap Mastic to areas identified on job walk. Job inclusions 1 All *ark per Provisions & Contract Documents. Tax Included 2 This Quote is to become part of the Contract Documents Job Exclusions 1 Asphalt repair, weed spray. heavy cleaning, removal or replacement of striping, markings or markers, bonds, fees, permits or inspection. 2 Traffic Control Plans 3 Portable Changeable Message Boards, Contruction Area Signs, Arrow Boards General Conditions teem- MN 30 days. Any indcrnndy arra jefense obI ahpn requ.ed from PCC shall be pnvoroanal and Wiwi ra the ealoat PCC'f aCr%, or t 3iont Faun, W neghnence contribute tow* alleged or actual claims or damages Insurance included in this &d: Cpmmerodt Laabrluy 31MM per occvrarxe 1 S2MM aggregate, SAM Products and Complied Operatigms Agyreyare, 51MM Personal and Ad.ertts ng Injury, 51MM Commercial Auto, workers Compensation coverage per statute RESOLUTION NO. 2019-53 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDERS TO 2018 PAVEMENT CRACK SEALING PROJECT; AND FURTHER APPROPRIATING FUNDS WHEREAS, on November 7, 2018, Council awarded the contract for the 2018 Pavement Crack Sealing Project to Pavement Coatings Company, of Woodland, in the amount of $38,870; and WHEREAS, contract change orders are generally used to formalize changes in construction and maintenance contracts to add to or subtract from the scope of work; and WHEREAS, staff recommends authorizing the City Manager to execute change orders to the 2018 Pavement Crack Sealing Project, in an amount not to exceed $30,000; and WHEREAS, staff recommends the City Council appropriate funds in the amount of $19,000 from the fund balance of Pavement Maintenance (30599000.77020) for Fiscal Year 2018/19. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute change orders to the 2018 Pavement Crack Sealing Project, in an amount not to exceed $30,000; and BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize an appropriation for the 2018 Pavement Crack Sealing Project, in the amount of $19,000, as set forth above. Dated: April 17, 2019 I hereby certify that Resolution No. 2019-53 was passed and adopted by the City Council of the City of Lodi in a regular meeting held April 17, 2019, by the following vote: AYES: COUNCIL MEMBERS — Johnson, Kuehne, Mounce, Nakanishi, and Mayor Chandler NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None 2019-53 NNIFER FERRAIOLO ity Clerk