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HomeMy WebLinkAboutAgenda Report - April 17, 2019 C-07TM CITY OF LODI COUNCIL COMMUNICATION AGENDA ITEM C-7 AGENDA TITLE: Adopt Resolution Authorizing City Manager to Waive Bid Process and Purchase Eight Rectangular Rapid Flashing Beacons from Traffic and Parking Control Co., Inc., of Brown Deer, Wisconsin, Utilizing California Multiple Award Schedule Contract Number 4-08-78-0042A ($22,787), and Appropriating Funds ($22,787) MEETING DATE: April 17, 2019 PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt resolution authorizing City Manager to waive bid process and purchase eight rectangular rapid flashing beacons from Traffic and Parking Control Co., Inc., of Brown Deer, Wisconsin, utilizing California Multiple Award Schedule contract number 4-08-78-0042A, in the amount of $22,787, and appropriating funds in the amount of $22,787. BACKGROUND INFORMATION: The City applied for a non-competitive Measure K grant for a City - Wide Pedestrian Enhancement Project. The project includes installation of pedestrian actuated rectangular rapid flashing beacons (RRFB) at four uncontrolled intersections adjacent to three schools and Lodi Lake Park. The proposed locations are Ham Lane and Oak Street, Century Boulevard and Scarborough Drive, Vine Street and Cortez Way, and Turner Road and Loma Drive (replacing the existing flashing pedestrian sign), as shown on Exhibit A. Staff proposes to utilize the California Multiple Award Schedule (CMAS), contract no. 4-08-78-0042A, to procure the RRFB's. Traffic and Parking Control Co., Inc. was awarded the CMAS contract and authorized their California local distributor, Statewide Traffic Safety & Signs, of Sacramento, to provide the quote for the equipment. City crews will install the RRFB's in the field once the equipment is received. The staff cost to perform the installations (approximately $1,000 per intersection) will also be funded by the non-competitive Measure K grant. Per Lodi Municipal Code Section 3.20.045, State and Local Agency Contracts, the bidding process may be waived when it is advantageous for the City, with appropriate approval by the City Manager and City Council, to use contracts that have been awarded by other California public agencies, provided that its award was in compliance with their formally -adopted bidding or negotiation procedures. Staff recommends authorizing City Manager to waive bid process and purchase eight rectangular rapid flashing beacons (two per each of the four locations) from Traffic and Parking Control Co., Inc., of Brown Deer, Wisconsin, utilizing California Multiple Award Schedule contract number 4-08-78-0042A, in the amount of $22,787, and appropriating funds in the amount of $22,787. FISCAL IMPACT: There will be a slight increase in Tong -term maintenance cost associated with the installed RRFB equipment. This project will not impact the General Fund. APPROVED:CILKI S, ' St111W-n1".rchwa aCity Manager K:\WP\PROJECTS\STREETS\Citywide Ped Improvement Project\C_Purchase.doc 4/1/2019 Adopt Resolution Authorizing City Manager to Waive Bid Process and Purchase Eight Rectangular Rapid Flashing Beacons from Traffic and Parking Control Co., Inc., of Brown Deer, Wisconsin, Utilizing California Multiple Award Schedule Contract Number 4-08-78-0042A ($22,787), and Appropriating Funds ($22,787) April 17, 2019 Page 2 FUNDING AVAILABLE: Requested Appropriation: Non -Competitive Measure K Fund (30399000.77020) - $22,787 Andrew Keys Deputy City Manager/Internal Services Director c2 Charles E. Swimle?, Jr. Public Works Director Prepared by Lyman Chang, Deputy Public Works Director/City Engineer CES/LC/tdb Attachments cc: Utility Superintendent Traffic Engineer, Vohra Public Works Management Analyst K:\WP\PROJECTS\STREETS\Citywide Ped Improvement Project\C_Purchase.doc 4/1/2019 Legend OProposed RRFB (4) O Existing Flashing PED Beacon (4) ▪ Turner Road P rod+trIA D pitloshing n RRFB ti4 •j 1 • At. I{ 'At - 'Rimer 121:ad . _I Turner Road c s o �p Flashing FasFaing Lod+erordsr ; Sign Sign Q— 0 FUrrSfreer RRFB Weir Pint Street 11 Oxford Viay LvO i N+ytS 3cho RRFB EasT Lodi �ygnu volod+.4Ment. Lodi fag Pyre S 1 ✓ a c = F S 1 RRFB " IF e.Vine Sue 1 1 3 y vvvv 3 YL ky G▪ I IT u. 3 7aerida trite t a W+kft Ketdernark Lane Century &auIevard J3 RRFBra ='SCA12 centurypools © OpenStreetMap (ancj) contributors, CC -BY -SA EXHIBIT A Rectangular Rapid Flashing Beacon (RRFB)Location Map 12/05/18 03: 15 PH PST 00 00 Page 1 of 6 11116323 C www.statewidesafety.com 1 TRAFFIC SAFETY & SIGNS STATEWIDE SACRAMENTO 7920 CUCAMONGA AVE SACRAMENTO, CA 95826-3808 BILL TO CITY OF LODI Sales Quotation QUOTE # 07001818 LOCATION 07 DATE 12/05/18 PAGE 1 of 6 SHIP TO CITY OF LODI 221 W PINE ST LODI, CA 95240-2019 QUOTE DATE 12/05/18 EXPIRE DATE 01/04/19 REQUIRED DATE REFERENCE NUMBER N/A PAYMENT TERMS CASH DUE UPON RECEIPT WRITTEN BY Anthony Sengsack CONTACT PEDESTRIAN ENCHANCEM SHIP VIA DROP SHIP FREIGHT TERMS PREPAID JOB NUMBER SALES REP Anthony Senasack ............................. RODLfC L Dl F P:T•I la CITY OF LODI PEDESTRIAN ENHANCEMENT PROJECT CENTURY BLVD. & SCARBOROUGH DR. *'SO 600167 RRFB, SOLAR 55/48, RADIO, SOP, SS, AMER, PB, H POLE X2 (2): 500029 - 12V RRFB RADIO WW+S. 2180-BRKT-R - CABINET BRACKET SET, FITS ROUND POLES 2-3/8 & UP. SLR -55-B - 55W/12V SOLAR PANEL PACKAGE. 101494 - BATTERY, DEKA SOLAR 12V 48AH VRLA. 136761 - RRFB AMBER LIGHT BAR, CURRENT CONTROLLED. 138079 - BRACKET MOUNTING KIT, RRFB, UNIVERSAL. 136760 - WIRE HARNESS, RRFB, 10' OF 4C. 101620 - PUSH BUTTON BULLDOG ADD-ON OPTION KIT. 1 4939.280 EA 4,939.28 *'SO 2 76.510 EA 153.02 373-05075 Continued 12/05/18 03: 15 PM PST 00 00 Page 2 of 6 11116323 C www.statewidesafety.com 1 TRAFFIC SAFETY & SIGNS STATEWIDE SACRAMENTO 7920 CUCAMONGA AVE SACRAMENTO, CA 95826-3808 BILL TO CITY OF LODI Sales Quotation QUOTE # 07001818 LOCATION 07 DATE 12/05/18 PAGE 2 of 6 SHIP TO CITY OF LODI 221 W PINE ST LODI, CA 95240-2019 QUOTE DATE 12/05/18 EXPIRE DATE 01/04/19 REQUIRED DATE REFERENCE NUMBER N/A PAYMENT TERMS CASH DUE UPON RECEIPT WRITTEN BY Anthony Sengsack CONTACT PEDESTRIAN ENCHANCEM SHIP VIA DROP SHIP FREIGHT TERMS PREPAID JOB NUMBER SALES REP Anthony Senasack ............................. RODLfC L Dl F P:T•I la W11-2, 30"x30"x.080 DG3 FYG, PEDESTRIAN CROSSING (SYMBOL) FED SPEC - FLUORESCENT YELLOW -GREEN SIGN. *'SO 373-01759 W16-7PL,24"x12" DG3 FYG DOWN DIAGONAL LEFT ARROW (FED SPEC) SIGN HAM LN. & OAK ST. 2 29.430 EA 58.86 *SO 1 4939.280 EA 4,939.28 600167 RRFB SOLAR 55/48 RADIO SOP SS AMBER PB H POLE X2. (2): 500029 - 12V RRFB RADIO WW+S. 2180-BRKT-R - CABINET BRACKET SET, FITS ROUND POLES 2-3/8 & UP. SLR -55-B - 55W/12V SOLAR PANEL PACKAGE. 101494 - BATTERY, DEKA SOLAR 12V 48AH VRLA. 136761 - RRFB AMBER LIGHT BAR, CURRENT CONTROLLED. 138079 - BRACKET MOUNTING KIT, Continued 12/05/18 03: 15 PM PST 00 00 Page 3 of 6 11116323 C www.statewidesafety.com 1 TRAFFIC SAFETY & SIGNS STATEWIDE SACRAMENTO 7920 CUCAMONGA AVE SACRAMENTO, CA 95826-3808 BILL TO CITY OF LODI Sales Quotation QUOTE # 07001818 LOCATION 07 DATE 12/05/18 PAGE 3 of 6 SHIP TO CITY OF LODI 221 W PINE ST LODI, CA 95240-2019 QUOTE DATE 12/05/18 EXPIRE DATE 01/04/19 REQUIRED DATE REFERENCE NUMBER N/A PAYMENT TERMS CASH DUE UPON RECEIPT WRITTEN BY Anthony Sengsack CONTACT PEDESTRIAN ENCHANCEM SHIP VIA DROP SHIP FREIGHT TERMS PREPAID JOB NUMBER SALES REP Anthony Senasack ............................. RODLfC L Dl F P:T•I la RRFB, UNIVERSAL. 136760 - WIRE HARNESS, RRFB, 10' OF 4C. 101620 - PUSH BUTTON BULLDOG ADD-ON OPTION KIT. *'SO 373-05075 W11-2 30"x30" 080 DG3 FYG PEDESTRIAN CROSSING (SYMBOL) FED SPEC - FLUORESCENT YELLOW GREEN SIGN. 2 76.510 EA 153.02 *SO 2 29.430 EA 58.86 373-01759 W16-7PL 24"x12" DG3 FYG DOWN DIAGONAL LEFT ARROW (FED SPEC) SIGN TURNER RD. & LOMA DR. *SO 1 4939.280 EA 4,939.28 600167 RRFB SOLAR 55/48 RADIO SOP SS AMBER PB H POLE X2 (2): 500029 - 12V RRFB RADIO WW+S. 2180-BRKT-R - CABINET Continued 12/05/18 03: 15 PM PST 00 00 Page 11 of 6 11116323 C www.statewidesafety.com 1 TRAFFIC SAFETY & SIGNS STATEWIDE SACRAMENTO 7920 CUCAMONGA AVE SACRAMENTO, CA 95826-3808 BILL TO CITY OF LODI Sales Quotation QUOTE # 07001818 LOCATION 07 DATE 12/05/18 PAGE 4 of 6 SHIP TO CITY OF LODI 221 W PINE ST LODI, CA 95240-2019 QUOTE DATE 12/05/18 EXPIRE DATE 01/04/19 REQUIRED DATE REFERENCE NUMBER N/A PAYMENT TERMS CASH DUE UPON RECEIPT WRITTEN BY Anthony Sengsack CONTACT PEDESTRIAN ENCHANCEM SHIP VIA DROP SHIP FREIGHT TERMS PREPAID JOB NUMBER SALES REP Anthony Senasack ............................. RODLfC L Dl F P:T•I la BRACKET SET, FITS ROUND POLES 2-3/8 & UP. SLR -55-B - 55W/12V SOLAR PANEL PACKAGE. 101494 - BATTERY, DEKA SOLAR 12V 48AH VRLA. 136761 -RRFB AMBER LIGHT BAR, CURRENT CONTROLLED. 138079 - BRACKET MOUNTING KIT, RRFB, UNIVERSAL. 136760 - WIRE HARNESS, RRFB, 10' OF 4C. 101620 - PUSH BUTTON BULLDOG ADD-ON OPTION KIT. *SO 2 72.970 EA 145.94 373-05075 W11-2 30"x30" 080 DG3 FYG PEDESTRIAN CROSSING SYMBOL FED SPEC FLUORESCENT YELLOW GREEN SIGN *'SO 2 29.430 EA 58.86 373-01759 W16-7PL 24"x12" DG3 FYG DOWN DIAGONAL LEFT ARROW (FED SPEC) SIGN CORTEZ WAY & W. VINE ST. Continued 12/05/18 03: 15 PH PST 00 00 Page 5 of 6 41116323 C www.statewidesafety.com 1 TRAFFIC SAFETY & SIGNS STATEWIDE SACRAMENTO 7920 CUCAMONGA AVE SACRAMENTO, CA 95826-3808 BILL TO CITY OF LODI Sales Quotation QUOTE # 07001818 LOCATION 07 DATE 12/05/18 PAGE 5 of 6 SHIP TO CITY OF LODI 221 W PINE ST LODI, CA 95240-2019 QUOTE DATE 12/05/18 EXPIRE DATE 01/04/19 REQUIRED DATE REFERENCE NUMBER N/A PAYMENT TERMS CASH DUE UPON RECEIPT WRITTEN BY Anthony Sengsack CONTACT PEDESTRIAN ENCHANCEM SHIP VIA DROP SHIP FREIGHT TERMS PREPAID JOB NUMBER SALES REP Anthony Senasack ............................. RODLfC L Dl F P:T•I la *'SO 600167 RRFB SOLAR 55/48 RADIO SOP SS AMBER PB H POLE X2 (2): 500029 - 12V RRFB RADIO WW+S. 2180-BRKT-R - CABINET BRACKET SET, FITS ROUND POLES 2-3/8 & UP. SLR -55-B - 55W/12V SOLAR PANEL PACKAGE. 101494 - BATTERY, DEKA SOLAR 12V 48AH VRLA. 136761 - RRFB AMBER LIGHT BAR, CURRENT CONTROLLED. 138079 - BRACKET MOUNTING KIT, RRFB, UNIVERSAL. 136760 - WIRE HARNESS, RRFB, 10' OF 4C. 101620 - PUSH BUTTON BULLDOG ADD-ON OPTION KIT. 1 4939.280 EA 4,939.28 *'SO 2 72.970 EA 145.94 373-05075 W11-2 30"x30" 080 DG3 FYG PEDESTRIAN CROSSING SYMBOL FED SPEC FLUORESCENT YELLOW GREEN SIGN *'SO 2 29.430 EA 58.86 Continued 12/05/18 03: 15 PH PST 00 00 Page 6 of 6 11116323 C www.statewidesafety.com 1 TRAFFIC SAFETY & SIGNS STATEWIDE SACRAMENTO 7920 CUCAMONGA AVE SACRAMENTO, CA 95826-3808 BILL TO CITY OF LODI Sales Quotation QUOTE # 07001818 LOCATION 07 DATE 12/05/18 PAGE 6 of 6 SHIP TO CITY OF LODI 221 W PINE ST LODI, CA 95240-2019 QUOTE DATE EXPIRE DATE REQUIRED DATE REFERENCE NUMBER PAYMENT TERMS 12/05/18 01/04/19 N/A CASH DUE UPON RECEIPT WRITTEN BY CONTACT SHIP VIA Anthony Sengsack PEDESTRIAN ENCHANCEM DROP SHIP FREIGHT TERMS JOB NUMBER SALES REP PREPAID Anthony Senasack ............................. RODLfC L Dl F P:T•I la 373-01759 W16-7PL 24"x12" DG3 FYG DOWN DIAGONAL LEFT ARROW FED SPEC SIGN 'FURNISH ONLY QUOTE. INSTALLATION IS NOT INCLUDED. MERCHANDISE TOTAL HANDLING MISC CHARGE TAX FREIGHT QUOTE TOTAL 20,590.48 0.00 0.00 1,595.78 600.00 Accepted: By: Date: RESOLUTION NO. 2019-47 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO WAIVE BID PROCESS AND PURCHASE EIGHT RECTANGULAR RAPID FLASHING BEACONS FROM TRAFFIC AND PARKING CONTROL CO., INC., OF BROWN DEER, WISCONSIN, UTILIZING CALIFORNIA MULTIPLE AWARD SCHEDULE CONTRACT NO. 4-08-78-0042A; AND FURTHER APPROPRIATING FUNDS WHEREAS, the City applied for a non-competitive Measure K grant for a City -Wide Pedestrian Enhancement Project, to include installation of pedestrian actuated rectangular rapid flashing beacons (RRFB) at four uncontrolled intersections adjacent to three schools and Lodi Lake Park; and WHEREAS, staff proposes to utilize the California Multiple Award Schedule (CMAS), contract No. 4-08-78-0042A, to procure the RRFBs; and WHEREAS, per Lodi Municipal Code §3.20.045, State and Local Agency Contracts, the bidding process may be waived when it is advantageous for the City, with appropriate approval by City Manager and City Council, to use contracts that have been awarded by other California public agencies, provided that their award was in compliance with their formally -adopted bidding or negotiation procedures; and WHEREAS, staff recommends authorizing the City Manager to waive bid process and purchase eight rectangular rapid flashing beacons (two per each of the four locations) from Traffic and Parking Control Co., Inc., of Brown Deer, Wisconsin, utilizing California Multiple Award Schedule contract No. 4-08-78-0042A, in the amount of $22,787; and WHERAS, staff also recommends the City Council appropriate funds in the amount of $22,787 from the fund balance of Measure K (30399000.77020) for Fiscal Year 2018/19. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to waive bid process and purchase eight rectangular rapid flashing beacons (two per each of the four locations) from Traffic and Parking Control Co., Inc., of Brown Deer, Wisconsin, utilizing California Multiple Award Schedule contract No. 4-08-78-0042A, in the amount of $22,787; and BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize an appropriation for the purchase of eight rectangular rapid flashing beacons, in the amount of $22,787, as set forth above. Dated: April 17, 2019 I hereby certify that Resolution No. 2019-47 was passed and adopted by the City Council of the City of Lodi in a regular meeting held April 17, 2019, by the following vote: AYES: COUNCIL MEMBERS — Johnson, Kuehne, Mounce, Nakanishi, and Mayor Chandler NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN: COUNCIL MEMBERS — None )rYkita-t4 NIFE . FERRAIOLO City Clerk 2019-47