HomeMy WebLinkAboutAgenda Report - July 19, 2000 E-10CITY OF LODI COUNCIL i i
9�!POR�
AGENDA TITLE: Authorize the City Manager to Execute Professional Services Agreements and
Grant Applications for Groundwater Evaluation and Recycled Water Programs at
White Slough Water Pollution Control Facility
MEETING DATE: July 19, 2000
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution authorizing the
City Manager to execute professional services agreements and grant
applications for groundwater evaluation and recycled water programs at
White Slough Water Pollution Control Facility.
BACKGROUND INFORMATION: The City's wastewater discharge permit requires that we monitor
groundwater upgradient and downgradient of our facility and assess
impacts from our operations. While we have done limited work on
this in the past, much more information and analysis is necessary to
adequately assess groundwater impacts from our facility. In addition, as we evaluate options for land
disposal and/or recycling the water from our facility, much more information is needed. Finally, should
the City proceed with installation of tertiary treatment facilities as required in our permit, we will have
water available for a variety of purposes that we do not have now.
Staff requested two proposals from Saracino-Kirby Inc. for this work. Anthony Saracino is recognized
statewide as an expert in groundwater and groundwater management. He is very familiar with
San Joaquin County and serves as the Executive Director for the East San Joaquin Parties Water Authority.
The first proposal pertains directly to the groundwater evaluation. The scope of work is attached
(Exhibit A) and totals $28,000. However, it is likely additional monitoring wells will be needed and the
final cost will be higher.
The second proposal relates to recycled water (Exhibit B). Staff feels this project has an excellent
chance of being grant funded. Our intent is to have the consultant do enough work to prepare a grant
application and, if it is successful, proceed with the rest of the work. The estimated cost is $80,000. If
the grant is not successful, we will return to Council for further direction.
FUNDING: Wastewater Fund; funds for this work are included in the 2000/01 operation budget.
Funding Available: J rk "i>�._�,
Vicky McAthie, Oiinancee Director
4�"
Of
Richard C. PrA Jr.
Public Works Director
RCP/lm
Attachments
cc: Randy Hays, City Attorney
Fran Forkas, WaterAA/astewater Superintendent
Del Kerlin, Assistant Wastewater Treatment Superintendent
Anthony Saracino, Saracino-Kirby Inc.
APPROVED: 17—
H. Di on Flynn City Manager
GWEVAL&RECYCLEDWTR 07/07/00
EXHIBIT A
aracino
Water Planning & Management
June 23, 2000
Mr. Richard Prima
Director of Public Works
City of Lodi
P.O. Box 3006
Lodi, CA 95241-1910
Re: Proposal for consulting services
Dear Richard,
Saracino-Kirby, Inc. is pleased to present this proposal to provide the City of
Lodi with water resource consulting services- Based on our recent meetings
and review of various docwnents, we understand that the our primary
objective will be to help the City comply with the groundwater elements
contained in a recent order from the Regional Water Quality Control Board.
That order directs the City to conduct monitoring of groundwater upgradient
and down gradient of the wastewater treatment facilities, and to determine the
adequacy of existing monitoring wells to accomplish this purpose.
To help the City accomplish these objectives, we propose the following tasks:
Evaluate existing groundwater monitoring data upgradient and
downgradient of the wastewater treatment facilities and the
biosolids disposal areas.
Determine if the discharge has caused an increase in
constituent concentrations at the point of compliance, as
compared to background.
Research the adequacy, per RWQCB requirements, of the
existing seven wells for the purpose of monitoring
groundwater upgradient and down gradient of the wastewater
treatment facilities and the reclamation and biosolids disposal
areas.
555 Capitol Mall
Suite 1550
Sacramento, CA 95614
Phone 916.329.9199
Pax 916.329.9191
vww.saracino-kirby.com
Mr. Richard Prima
June 23, 2000
Page 2
Determine if additional monitoring well(s) will be necessary.
Prepare a report of findings for submittal to the RWQCB that includes
plans and specifications for any additional wells that xray be needed.
If the monitoring results reveal that the discharge has caused an increase in constituent
concentrations at the point of compliance, as compared to backgromid, the City is
required to conduct a study of the extent of groundwater degradation. We would work
with the City to develop a plan to evaluate the extent of degradation, in accordance with
RWQCB requirements, and then implement a plan, as necessary, to mitigate the
degradation.
Our estimated fee to complete the above scope of work is S2£1,000. This fee is based on
an estimated .number of staff hours to complete tate data review, analyses, and report
preparation. We have not included the cost for additional monitoring wells, if necessary,
since we do not yet know how many additional wells will be required. Cance we have
completed our preliminary evaluation, we will provide a separate cost estimate for the
design and installation of additional monitoring wells.
We would bill on a time and materials basis in accordance with our attached fee schedule
for the work accomplished. If this proposal is acceptable, please sign the attached
agreement and return a copy as our written authorization to proceed.
We look forward to helping the City meet its water resource needs and. objectives. Please
call me if you have any questions regarding our proposed scope of work.
Sincerely,
1
Anthony Saracin
Principal
attachment
Saracino I=•
Water Planning & Management
555 Capitol Mall
Suite 1550
Sacramento, CA 95814
Phone 916.329.9199
Fax 916.329.9191
.vww.saracino-kirby.com
EXHIBIT B
REG E I ",fF.,
JUN 0 5 2000
June 1, 2000 CITY OF LORI
Mr. Richard Prima PUBLIC WORKS DEPARTMENT
Director of Public Works
City of Lodi
P.O. Box 3006
Lodi, CA 95241-1910
Re: Proposal for Consulting Services
Reclaimed Wastewater and Groundwater Recharge Program
Dear Richard,
Saracino-Kirby, Inc. is pleased to present this proposal to evaluate options for
the City's reclaimed wastewater. We understand that you are considering
groundwater recharge as one of those options. A number of issues will have
to be addressed before designing and implementing a groundwater recharge
program that utilizes reclaimed wastewater. Besides the technical, scientific
and financial issues, there are significant public perception issues that arise
when considering the use of reclaimed wastewater. Most Californians
support greater water use efficiency and expanded use of reclaimed water,
but there continues to be concerns about using the water and
misunderstandings about health and safety.
We would help the City evaluate the potential to use secondary and tertiary
treated wastewater for groundwater recharge, as well as address the initial
public perception issues, by accomplishing the following scope of work:
1. Conduct a review and evaluation of relevant regulations
pertaining to reclaimed water and groundwater recharge.
2. Evaluate local groundwater conditions with respect to recharge
suitability.
3. Research available funding for projects that use reclaimed
wastewater
4. Evaluate land application and other options for tertiary treated
wastewater. This task will involve a number of elements,
including evaluations of:
Richard Prima
June 1, 2000
Page 2
• Recycled water supply availability and potential quality
• Potential customers of recycled water and range of demand
• Water quality of recycled water (tertiary) and quality requirements of
potential customers
• Additional treatment requirements
• Distribution system requirements
• Storage requirements
• Site retrofit requirements.
5. Develop a comprehensive public outreach plan to educate targeted audiences
and evaluate acceptance of the use of reclaimed wastewater for groundwater
recharge. This task would include the following elements:
• Develop a long-term communication plan that includes a situation
analysis, goals and objectives, strategies, and tactics to communicate
technological advances and health and safety issues.
• Develop a media relations strategy to implement proactive media
outreach which will inform about groundwater recharge and the use of
reclaimed water, educate about the issues, and inoculate against any
potential "hot button" issues. The strategy will include meeting with
local editorial boards and reporters, and coaching project spokespeople
on key messages.
• Research and evaluate other local reclamation projects — what were the
hurdles, what worked, what didn't, what are current public perceptions
about reclaimed water use?
• Community relations: meet with local decision -makers to share
information from the initial studies and elicit their support: County
Board of Supervisors, City Council, Chamber of Commerce, Wine
Grape Commission, other local growers and local Farm Bureau
• Develop fact sheet(s) on water treatment and reclamation related to
this project for use in media and community outreach.
• Develop public outreach recommendations for full project
implementation.
Upon completion of the above scope of work, we will prepare a report of findings that
contains project implementation strategies, including:
• Institutional (inter -agency) agreements
• User agreements
• Public involvement, education, and relations plan
• Pricing policies
• Permit requirements
• Funding sources (USBR, SWRCB, Prop. 13, etc.)
Richard Prima
June 1, 2000
Page 3
• Staging of design and construction phases
• Rules and regulations for use of recycled water.
Our team for this task will include Bahman Sheikh, Ph.D., P.E. and Deen+Black, Public
Relations. Dr. Sheikh has over 25 years of experience in water reuse and recycling. He
has provided consultation to a variety of public and private clients, including the
Metropolitan Water District of Southern California, the City of San Jose, and the
Monterey Regional Water Pollution Control Agency, where he led a study of food safety
using recycled water for irrigation of vegetables.
Deen+Black is a full-service public relations firm that specializes in creating and
implementing strategic communications programs for controversial or technologically
complex projects that have an impact on their surrounding environment and require
extensive stakeholder outreach and public or resource agency involvement. Deen+Black
has a long history of working effectively with government agencies, environmental
groups, and agricultural and business communities. Deen+Black's client list includes:
• CALFED Bay -Delta Program
• Napa Valley Vintners Association
• Santa Clara Valley Water District
• Sacramento Water Forum
• South San Joaquin Irrigation District
• Southern Pacific Railyards Development Project
• Mather Air Force Base Conversion
• Sacramento Area Flood Control Agency
• Yuba County Water Agency.
Our estimated fee to complete the above scope of work is $80,000. Please call me if you
have any questions regarding our proposal. Our team would be happy to meet with you
to discuss our approach to this project.
Sincerely,
Anthony M. Saraci o
Principal
RESOLUTION NO, 2000-123
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANAGER TO EXECUTE PROFESSIONAL SERVICES
AGREEMENT AND GRANT APPLICATIONS FOR
GROUNDWATER EVALUATION AND RECYCLED WATER
PROGRAMS AT WHITE SLOUGH WATER POLLUTION
CONTROL FACILITY
WHEREAS, the City's wastewater discharge permit requires that we monitor
groundwater upgradient and downgradient of our facility and assess impacts from our
operations; and
WHEREAS, the City has performed limited work on this in the past, but much
more information and analysis is necessary to adequately assess groundwater impacts
from our facility. In addition, as we evaluate options for land disposal and/or recycling of
water from our facility, much more information is needed; and
WHEREAS, should the City proceed with installation of tertiary treatment
facilities as required in our permit, we will have water available for a variety of purposes
that we do not have now; and
WHEREAS, staff requested two proposals from Saracino-Kirby Inc. for this work.
Anthony Saracino is recognized statewide as an expert in groundwater and groundwater
management, is very familiar with San Joaquin County and serves as the Executive
Director for the East San Joaquin Parties Water Authority; and
WHEREAS, the first proposal pertains directly to the ground water evaluation.
The scope of work is attached marked Exhibit A and totals $28,000, but it is likely
additional monitoring wells will be needed and the final cost will be higher; and
WHEREAS, the second proposal relates to recycled water, which is attached
marked Exhibit B. Staff feels this project has an excellent chance of being grant funded.
Staff's intent is to have the consultant do enough work to prepare a grant application
and if it is successful, proceed with the remainder of the work. The estimated cost is
$80,000.00. Should the grant application not be successful, we will return to Council for
further direction.
NOW, THEREFORE, BE IT RESOLVED, that the Lodi City Council does hereby
authorize the City Manager to execute a professional services agreement with Saracino-
Kirby Inc., for the work outlined above.
Dated: July 19, 2000
-------------------
I hereby certify that Resolution No. 2000-123 was passed and adopted by the
Lodi City Council in a regular meeting held July 19, 2000 by the following vote:
AYES: COUNCIL MEMBERS — Hitchcock, Land, Nakanishi, Pennino and
Mann (Mayor)
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
SUSAN J. SLAC ON
City Clerk
2000-123
P-Ani1311 �-
mei
5aracino °
�
\a.l�r 1'1..� .1nn 11.:1` Manu' emen1
June 23.2000
Mr. Rickard Pri111a
Director of Public Works
City of Lodi
P.O. Box 3000'
Lodi, CA 95 2411-19 10
Re: Proposal for consultin'a services
Dear Richard,
Saraci lo-?'irby, Inc. is pl:Mscd to preaeat this proposal to proms idc the Ciry of
Lodi with %rater resource consulting s;:rvicts. Bascd on our recent mcctiags
and rcvi_w of %-arious docum=ts, we understand gnat the our prima -v
objective will ba to help the City comply with the Q.roundwatcr elements
contained in a recent order from the Reg
1ocal Water Quality Control Board.
That order directs the City to covd•_ct rranitoring of groundkzt:r Lpgmdicnr
and dovm gradient of the wastcwat--tr_'t%li�t facilities. and to d.,c,-minc the
adequacy of existing zaoaitorin- wcLs to accorn plis�--'L:is purpose.
To help the City accomplish these objecn, es, we P Cpasc the following tasks:
;rvslu= existing r"oritor!ng data Lpgradicnt and
dow-ng adient of tae;:�..stc�: �._ t tr: a_�_szt facilities and the
biosolids disposal areas.
Determine if the disch.-zze hz.s caused an increase in
constiment concentratior-s at the voiLt of compliance, as
compared to bzckg�ourld.
Rescarch the adequacy, per RWQCB requircm:nts, of the
Existing seven wells for the plumose o_-mon_itorieg
groundwater upg mdieat and down g adient of the wzstr vatrr
treatment facilities and the rrclz=a?ion and biosolids disposal
a.*czs.
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J U N 0 5 2000
June 1, 2000 4 +�, CITY OF LODE
Mr. Richard Prima y�y�� vusue �••o�xs o:�..�r.��e�r
Director of Public tiVorks
City of Lodi
P.O. Box 3000
Lodi, Ca 9524 1- 19 10
Re: Proposal for Consulting Ser -,'ices
Reclaimed Wastewater and Groundwater Recharge Program
Dear Richard,
Saracino-Kirby, Inc. is pleased to present Elis proposal to evaluate options for
the City's reclaimed wastewater. We understand teat you are considering
groundwater recharge as one of those options. A number of issues will have
to be addressed before designing and im:)lc =ntin-- a groundwater recharge
program that utilizes reclaimed wastewat_r. Besides the technical, scientific
and financial issues, there are significant public nerception issues that arise
when considering the use of reclaimed wastetivacer. Most Californians
support greater water use e;7tciency and expanded use of reclaimed water,
but there continues to be concerns about using the water and
misunderstandings about health and safety.
We would help the City evaluate the potential to use secondary and tertiary
treated wastewater for groundwater recharge, as well as address the initial
public perception issues, by accomplishing the follotiving scope of work:
Conduct a review and cvaluatior: of relevant regulations
pertaining to reclaimed water and groundwater recharge.
Evaluate Local groundwater conditions with respect to recharge
suitability.
Research available `ending for projects that use reclaimed
wastewater
4. Evalltate land application and other options for tertiary treated
wastewater. This task will involve a nurnber ofelerrerits,
including evaluations Of:
Richard Prima
June 1, 2000
Pave 2
• Recycled water supply availability and potential quality
• Potential customers of recycled water and range of demand
• Water quality of recycled water (tertiary) and quality requirements of
potential customers
• Additional treatment requirements
• Distribution system requirements
• Storage requirements
• Site retrofit requirements.
5. Develop a comprehensive public outreach plan to -.ducat-. targeted audiences
and evaluate acceptance of the use of reclaimed wastewater for groundwater
recharge. This task would include the following elements:
• Develop a long -tern communication plan that includes a situation
analysis, goals and objectives, strategies, and tactics to communicate
technological advances.and health and safety issues.
• Develop a media rerations strategy to implement proactive media
outreach which will inform about groundwater recharge and the use of
reclaimed water, educate about the issues, and inoculate against any
potential "hot button" issues. The strategy will include meeting with
local editorial boards and reporters, and coaching project spokespeople
on key messages.
• Research and evaluate other local reclamation projects — what were the
hurdles, what worked, what didn't, what are current public perceptions
about reclaimed water use?
• Community relations: meet with local decision -makers to share
information from the initial studies and elicit their support: County
Board of Supervisors, City Council, Chamber of Commerce, Wine
Grape Commission, other local growers and local Farm Bureau
• Develop fact sheet(s) on water treatment and reclamation related to
this project for use in media and community outreach.
• Develop public outreach recommendations for full project
implementation.
Upon completion of the above scope of work, we will prepare a report offndings that
contains project implementation strategies, including:
• Insti,=ional (inter -agency) agreements
• User agreements
• Public involvement, education, and relations plan
Pricing policies
Permit requirements
'.� Funding sources (USBR, SWRCB, Prop. 13, etc.)
Richard Prima
June 1, 2000
Page 3
• Staging of design and construction phases
• Rules and regulations for use of recycled water.
Our team for this task will include Bahman Sheikh, Ph.D., P.E. and Deen=Black, Public
Relations. Dr. Sheikh has over 25 years of experience in water reuse and recycling. He
has provided consultation to a variety of public and private clients, including the
Metropolitan Water District of Southern California, the City of fan Jose, and the
Monterey Regional Water Pollution Control Agency, where he led a study of food safety
using recycled water for irrigation of vegetables.
Deen+Black is a full-service public relations firm that specializes in creating and
implementing strategic communications programs for controversial or technologically
complex projects that have an impact on their surrounding environment and require
extensive stakeholder outreach and public or resource agency involvement. Deen+Black
has a long history of working effectively with government agencies, environmental
groups, and agricultural and business communities. Deen=Black's client list includes:
• CALFED Bay -Delta Program
• Napa Valley Vintners Association
• Santa Clara Valley Water District
• Sacramento Water Forum
South San Joaquin Irrigation District
• Southern Pacific Railyards Development Project
• Mather Air Force Base Conversion
• Sacramento Area Flood Control Agency
• Yuba County Water Agency.
Our estimated fee to complete the above scope of work is 580,000. Please call me if you
have any questions regarding our proposal. Our team would be happy to meet with you
to discuss our approach to this project.
Sincerely,
Anth�M.Saraciio
Principal
CITY COUNCIL
STEPHEN J. MANN, Mayor
ALAN S. NAKANISHI
Mayor Pro Tempore
SUSAN HITCHCOCK
KEITH LAND
PHILLIP A. PENNINO
CITY OF LODI
PUBLIC WORKS DEPARTMENT
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209) 333-6706
FAX (209) 333-6710
EMAIL pwdept@lodi.gov
http:\\www.lodi.gov
July 13, 2000
Mr. Anthony Saracino, Principal
Saracino-Kirby, Inc.
555 Capitol Mail, Ste. 1550
Sacramento, CA 95814
H. DIXON FLYNN
City Manager
SUSAN J. BLACKSTON
City Clerk
RANDALL A. HAYS
City Attorney
RICHARD C. PRIMA, JR.
Public Works Director
SUBJECT: Authorize the City Manager to Execute Professional Services Agreements
and Grant Applications for Groundwater Evaluation and Recycled Water
Programs at White Slough Water Pollution Control Facility
Enclosed is a copy of background information on an item on the City Council
agenda of Wednesday, July 19, 2000. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Susan Blackston, City Clerk, at (209) 333-6702.
If you have any questions about the item itself, please call me at (209) 333-6759.
Richard C. Prima, Jr.
Public Works Director
RCP/lm
Enclosure
cc: City Clerk
NG W EVAL&RECYCLED WTR