HomeMy WebLinkAboutAgenda Report - March 20, 2019 C-11 ERTM
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM
AGENDA TITLE: Receive Report Regarding Final Costs for the November 6, 2018, General
Municipal Election
MEETING DATE: March 20, 2019
PREPARED BY: City Clerk
RECOMMENDED ACTION' Receive report regarding final costs for the November 6, 2018,
General Municipal Election.
BACKGROUND INFORMATION:
On May 2, 2018, the City Council approved entering into a contract
with the County of San Joaquin for the County Registrar of Voters to
provide certain services for the November 6, 2018, General
Municipal Election.
Preliminary estimates from the Registrar's Office projected election costs at approximately $65,000 for
elected officials and no measures and $135,000 for elected officials and a City -initiated measure
(estimate attached, marked Exhibit A). The 2018 election ultimately had three Council Member Districts
on the ballot with a total of four candidates, and the City put forth one measure, Measure L, for
consideration by voters. The actual cost totaled $148,411.23, as detailed on the attached invoice marked
Exhibit B. The cost for candidates' statements of qualifications was billed directly to the candidates.
FISCAL IMPACT:
$130,000 was budgeted for the November 6, 2018, General Municipal
Election, which resulted in an increase to the City of approximately
$18,411.23.
FUNDING AVAILABLE: $130,000 — Election Account (10005000.72450); remaining $18,411.23 will
be covered with General Fund savings in other departments.
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Attachment
Andrew Keys, DepuCity Manager
APPROVED:
--Y-Y\--)---mAai ta
nnifer M(erraiolo
City Clerk
Stephen Schwab
er,
ty Manager
San Joaquin County
May 22, 2018
ESTIMATED COST OF ELECTION
FOR THE CITY OF LODI
2018 MUNICIPAL GENERAL ELECTION
Total Registrations as of 5/22/2018: 30,896
EXHIBIT A
ESTIMATED COST FOR:
GENERAL MUNICIPAL ELECTION
NOVEMBER 6, 2018
With NO Measures
$65,000.00
With City Initiated Local Measures
$135,000.00
With Voter Initiated Local Measures
$150,000.00
CANDIDATE STATEMENTS
Position
Estimated Cost
Words Limit
Councilmember, District 1
$500
200
Councilmember, District 2
$500
200
Councilmember, District 3
$500
200
Important facts about the above estimate:
➢ It is for budgeting purposes only.
> It is based on current registration (as of May 22, 2018).
> It may vary depending on the type of election, the number of ballot types that will be
generated for the city, the number of districts that will be on the ballot and the amount of text
printed in the Sample Ballot Book.
➢ It may vary for "Voter Initiated Local Measures" according to the number of sections and
voter signatures submitted and whether a "Full" or "Partial" signatures verification will be
required.
➢ It is based on a single card ballot.
> The cost of a multi -card ballot will be EXTREMELY higher, however, it is UNKNOWN.
➢ Actual cost for candidate statements will vary according to the number of candidates of the
same office placing a candidate statement, the number of pages allocated for those
statements, the quantity of Sample Ballot Books printed and the cost of mailing them to
voters.
SANJOAQUIN
COUNTY
Greatness grows here,
February 19, 2019
City of Lodi
Attn: Jennifer M. Ferraiolo, City Clerk
PO Box 3006
Lodi, CA 95241-1910
Reg
FXHOLRJT B
Melinda Dubroff, Registrar of Voters
RE: November 6, 2018 Election Invoice No.3551
Dear Ms. Jennifer M. Ferraiolo,
The cost for conducting the November 6, 2018 Statewide General Election for the City of Lodi is
$148,411.23, payable to San Joaquin County, Registrar of Voters.
City of Lodi Cost
TOTAL $148,411.23
The attached invoice shows itemization costs for City of Lodi. Please return your payment to:
San Joaquin County
Office of the Registrar of Voters
44 N. San Joaquin Street, Suite 350
Stockton, CA 95202
If you have any questions, please call Brian Gegarian at (209) 953-1073.
Regards,
)1N14rd)
Melinda Dubroff
44 N. San Joaquin Street, Suite 350 1 Stockton, California 95202 1 T 209 468 2885 1 F 209 468 2889 1 Twitter @SanJoaquinVotes
SANJOAQUIN
COUNTY
Registrar of Voters
NOVEMBER 6, 2018 STATEWIDE GENERAL ELECTION COST ITEMIZATION FOR
City of Lodi
PAGE 1 OF 2 - INVOICE NUMBER: 3551
Sample Ballot & Voter Information Pamphlet
(Candidate Statements)
Sample Ballot & Voter Information Pamphlet
(Measures)
Sample Ballot & Voter Information Pamphlet
(Sample Ballot Pages)
Sample Ballot & Voter Information Pamphlet
(Instructions, Composition, Translation & Other)
Facsimile Ballot Pages Production
Official Paper Ballots
Facsimile Ballots
Vote -by -Mail
$1,849.98
$13,238.25
$905.60
$11,161.99
$18,425.46
$8,964.86
$401.06
$5,765.27
Envelopes
$1,644.14
Election Worker Mailings
$20.06
Polling Places
Election Worker Mileage
Publication of Legal Notices
(District)
Publication of Legal Notices
(General)
Election Worker Payroll — Poll Workers & Field
Inspectors
$725.12
$131.64
Election Worker Payroll — Election Day/Election
Night Workers
Employee Salaries — Permanent Employees
Employee Salaries —Temporary Employees
$0.00
$186.57
$9,012.88
$762.22
$4,755.26
$13,272.04
Contract Employees & Consultants
$12,099.52
Technology Support
$10,453.57
Election Officer Training Materials
387.16
Security Services
$
226.37
Precinct Supplies
$1,656.86
Voting System Supplies
$91.84
County Motorpool
$297.08
Advertising
$463.84
SANJOAQUIN
COUNTY
Registrar of Voters
Transportation - Drayage
Storage Warehouse Rental
Election CeII Phones
Election Software
Postage
Fringe Benefit (FY 2018-2019)
Utility & Equipment (FY 2018-2019)
Ballot Sorter
TOTAL AMOUNT DUE
$796.98
$3,454.33
$303.70
$1,332.54
$4,516.50
$3,541.24
$16,646.41
$920.86
$148,411.23
PAGE 2 OF 2 - INVOICE NUMBER: 3551
SAN JOAQUIN
—COUNTY—
Greatness
CUNTY
Greatness grows here,
February 21, 2019
Attn: Ms. Jennifer Ferraiolo
Lodi City Council District
P. 0. Box 3006
Lodi CA 95241-1910
Dear Ms. Jennifer Ferraiolo,
FEB F • EB 7 i 2'." )
Registrar of Voters
Melinda Dubroff, Registrar of Voters
The total cost for printing your candidate statement of qualifications in the Sample Ballot & Voter
Information Pamphlet for the Lodi City Council District with the November 6, 2018 Statewide General
Election is as follows:
City Council: Lodi City Council Disttrict 1
Alan Nakanishi $ 670.53
City Council: Lodi City Council Disttrict 2
Spencer Rhoads $ 305.91
Mark Chandler $ 305.41
City Council: Lodi City. Council Disttrict 3
Doug "Keen" Kuehne $ 568.13
The above charges are based on the total cost of printing, handling, translating and mailing the
candidate statements. (EC § 13307)
These costs are included in Invoice No. 3551 for conducting the election for the City of Stockton.
If you have any questions regarding the information above, please contact Brian Gegarian at
(209) 93-1073.
Regards,
Melinda Dubroff
Registrar of Voters
44 N. San Joaquin Street, Suite 350 l Stockton, California 95202 T 209 468 2885 l F 209 468 2889 Twitter @SanJoaquinVotes