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HomeMy WebLinkAboutAgenda Report - March 20, 2019 C-05TM CITY OF LODI COUNCIL COMMUNICATION AGENDA ITEM Clo5 AGENDA TITLE: Approve Specifications and Authorize Advertisement for Bids for 2019 Downtown Concrete Cleaning, Adopt Resolution Authorizing City Manager to Award Contract to Lowest, Responsive Bidder (Not -to -Exceed $25,000), and Appropriating Funds ($5,000) MEETING DATE: March 20, 2019 PREPARED BY: Public Works Director RECOMMENDED ACTION: Approve specifications and authorize advertisement for bids for 2019 Downtown Concrete Cleaning, adopt resolution authorizing City Manager to award contract to lowest, responsive bidder, in an amount not -to -exceed $25,000, and appropriating funds in the amount of $5,000. BACKGROUND INFORMATION: In 1998, the City's Central City Revitalization Improvement Project installed yellow colored concrete on School Street, from Lodi Avenue to Locust Street. As part of the maintenance, the colored concrete should be cleaned periodically. The last time the sidewalk was cleaned was in the spring of 2016. This project will remove debris and pressure wash the yellow concrete bands and spot clean the paver areas along School Street, between Lodi Avenue and Locust Street. The work will include wash water containment and disposal in order to comply with State storm water requirements and will be performed at night to minimize business interruptions. Staff recommends pre -authorizing the City Manager to award the contract in order to complete this work prior to the street fair on May 5, 2019. The specifications are on file in the Public Works Department. The planned bid opening date is April 10, 2019. The total project estimate is $22,000. FISCAL IMPACT: This project will have a minimal Tong -term fiscal impact and will not impact the General Fund. APPROVED: epFen Schwa`:aue , City Manager K:\WP\PROJECTS\STREETS\Downtown Concrete Cleaning Project\2019 Project\CSA.doc 3/5/2019 Approve Specifications and Authorize Advertisement for Bids for 2019 Downtown Concrete Cleaning, Adopt Resolution Authorizing City Manager to Award Contract to Lowest, Responsive Bidder (Not -to -Exceed $25,000), and Appropriating Funds ($5,000) March 20, 2019 Page 2 FUNDING AVAILABLE: Street Fund (30099000.77020). $ 20,000 Requested appropriation: Street Fund (30099000.77020): $ 5,000 TOTAL: $25,000 0A414,1 - Andrew Keys Deputy City Manager/Internal Services Director Charles E. Swimley, Jr. Public Works Director Prepared by Sean Nathan, Senior Civil Engineer CES/SN/tdb cc: Utilities Superintendent K:\WP\PROJECTS\STREETS\Downtown Concrete Cleaning Project\2019 Project\CSA doc 3/5/2019 RESOLUTION NO. 2019-37 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING THE CITY MANAGER TO AWARD THE CONTRACT FOR THE 2019 DOWNTOWN CONCRETE CLEANING TO THE LOWEST RESPONSIVE BIDDER; AND FURTHER APPROPRIATING FUNDS WHEREAS, in 1998, the City's Central City Revitalization Improvement Project installed yellow colored concrete on School Street, from Lodi Avenue to Locust Street, and the colored concrete should be cleaned periodically; and WHEREAS, the last time the sidewalk was cleaned was in the spring of 2016; and WHEREAS, this project will remove debris and pressure wash the yellow concrete bands and spot clean the paver areas along School Street, between Lodi Avenue and Locust Street; will include wash water containment and disposal in order to comply with State storm water requirements; and will be performed at night to minimize business interruptions; and WHEREAS, in order to complete the work prior to the Street Fair on May 5, 2019, staff recommends pre -authorizing the City Manager to award the contract for the 2019 Downtown Concrete Cleaning to lowest responsive bidder, in an amount not -to -exceed $25,000; and WHEREAS, staff also recommends that the City Council appropriate funds in the amount of $5,000, from the fund balance of Street Fund (30099000.77020) for Fiscal Year 2018/19. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize the City Manager to award the contract for the 2019 Downtown Concrete Cleaning to the lowest responsive bidder, in an amount not -to -exceed $25,000; and BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute the contract on behalf of the City; and BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize an appropriation for the 2019 Downtown Concrete Cleaning, in the amount of $5,000, as set forth above. Dated: March 20, 2019 I hereby certify that Resolution No. 2019-37 was passed and adopted by the City Council of the City of Lodi in a regular meeting held March 20, 2019, by the following vote: AYES: COUNCIL MEMBERS — Johnson, Kuehne, Mounce, Nakanishi, and Mayor Chandler NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — None ABSTAIN COUNCIL MEMBERS — None 2019-37 ?r-WOUALq NNIFER© FERRAIOLO ity Clerk