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HomeMy WebLinkAboutAgenda Report - February 20, 2019 C-05CITY OF LODI COUNCIL COMMUNICATION AGENDA ITEM C•s5 TM AGENDA TITLE: Adopt Resolution Authorizing Purchases of Electronic Fare Collection Systems and Ancillary Equipment for Lodi Transit Vehicles from GFI Genfare, of Elk Grove Village, Illinois ($186,000) MEETING DATE: February 20, 2019 PREPARED BY: Public Works Director RECOMMENDED ACTION Adopt resolution authorizing purchases of electronic fare collection systems and ancillary equipment for Lodi Transit Vehicles from GFI Genfare, of Elk Grove Village, Illinois, in an amount not -to -exceed $186,000. BACKGROUND INFORMATION: On September 7, 2011, City Council adopted a resolution to approve standardization of fare collection equipment, spare parts, and fare media utilized on City of Lodi transit buses. This was done to maintain compatibility and, as a result, GFI Odyssey Electronic Fareboxes were installed on the existing transit fleet, along with revenue collection equipment and computer data system at the Transit Station. Electronic fareboxes increase safety by protecting fare revenue and eliminating the need for drivers to count and handle cash. In addition, this creates a smoother, faster boarding experience for passengers. In Fiscal Year 2017/18, the City was awarded $200,000 in Proposition 1B Public Transportation Modernization, Improvement, and Service Enhancement Account (PTMISEA) funds to purchase fare collection equipment. To date, $14,000 of these funds have been spent on miscellaneous farebox components and equipment, leaving $186,000 available for future needs. The next purchase recommended by Staff, if authorized by Council, includes new farebox equipment for the City's five new cutaway buses, which are expected for delivery in March 2019, in the amount of $76,193.80. This purchase would leave a remaining balance of $109,806.20 for future, pre -approved purchases to be made as needs arise. The cumulative purchases would not exceed the City's total awarded PTMISEA funds of $200,000. Because of Lodi's standardization of fare collection equipment with GFI Genfare, and since only fare collection equipment qualifies as an eligible purchase with PTMISEA funds, additional farebox-related purchases against the balance will occur on an as -needed basis to maximize the use of PTMISEA funds, and ensure they are spent appropriately, and in a timely manner. Staff recommends authorizing purchases of electronic fare collection systems and ancillary equipment for Lodi Transit Vehicles from GFI Genfare, of Elk Grove Village, Illinois, in an amount not -to -exceed $186,000. FISCAL IMPACT: Staff expects a slight increase in Transit revenue because the purchase of new farebox equipment improves reliability and the integrity and accuracy of the fare collection process. This project does not impact the General Fund. APPROVED: Bk igitorom Stephen Sch : . F• er, City Manager K:\WP\TRANSIT\CC GFI Fareboxes doc 2/13/2019 Adopt Resolution Authorizing Purchases of Electronic Fare Collection Systems and Ancillary Equipment for Lodi Transit Vehicles from GFI Genfare, of Elk Grove Village, Illinois ($186,000) February 20, 2019 Page 2 FUNDING AVAILABLE Funds for the farebox equipment are from PTMISEA and are included in the Fiscal Year 2018/19 budget. Andrew Keys Deputy City Manager/Internal Services Director Charles E. Swimley, Jr. Public Works Director Prepared by Georgia Lantsberger, Transportation Manager CES/GL/tdb Attachment cc: Randy Laney, Fleet Manager Judy Dennis, GFI Genfare, Inc. K:\WP\TRANSIT\CC GFI Fareboxes.doc 2/8/2019 GENFARE Genfare A Division of SPX Corporation 800 Arthur Ave Elk Grove Village, IL 60007 Ph: (847) 593-8855 Fax: (847) 758-4998 Sold -To -Party City of Lodi PW Transit - Georgia Lantsberger PO Box 3006 Lodi CA 95241-1910 Ship -To -Party City of Lodi Public Works 221 W Pine Street Lodi CA 95240 Page 1 of 4 Sales Quotation Information Sales Quote No. Document Date Customer No. Currency Contact Name Phone FAX EMAIL 5021562 11/27/2018 563 USD Julia Tyack 209-333-6800 209-333-6710 jtyack@lodi.gov Validity Start Date 11/27/2018 Validity End Date 04/30/2019 Req Ship Date 04/30/2019 End User City of Lodi PW Transit - Georgia Lantsberger PO Box 3006 Lodi CA 95241-1910 Item Material Quantity Price Amount 10 ODYSSEY 5 EA ODYSSEY CONFIGURATION Tax 1 EA With the following configuration FAREBOX HEIGHT OCU CABLE ORIENTATION CASHBOX HEIGHT TRIM TOKENS SWIPE CARD READER SMART CARD READER CONTROL UNIT OCU CABLE FB TO OCU 20 J1708 LICENSE 5 EA J1708 INTERFACE SOFTWARE LICENSE Tax 1 EA 30 B24535-0025 5 EA S/A CABLE,EXTERNAL J1708-25FT 13,846.00 USD 1,073.06 USD 36 INCHES REAR EXIT SHORT YES NO YES NONE OCU 4FT - 90 DEG CONNECTOR 175.00 USD 13.56 USD 30.75 USD 69,230.00 5,365.32 875.00 67.81 153.75 Signature: Date: 02/04/2019 Sales Representative: Judy Dennis Email: judy.dennis@spx.com Phone: 224-277-6647 Genfare Price Quotation Summary Terms & Conditions: All prices are valid for 90 days from the Document Date unless otherwise noted above. Delivery will be made within 120 After Receipt of Order (ARO) unless otherwise noted above. Prices do not include any state or local taxes or freight charges unless specifically listed. Regardless of any taxes included above, applicable taxes due are determined as of the date of sale. All price quotations are subject to and shall be governed solely and exclusively by the Genfare Standard Terms And Conditions Of Sale, a copy of which is attached and incorporated herein. GENFARE71 Genfare A Division of SPX Corporation 800 Arthur Ave Elk Grove Village, IL 60007 Ph: (847) 593-8855 Fax: (847) 758-4998 Sold -To -Party City of Lodi PW Transit - Georgia Lantsberger PO Box 3006 Lodi CA 95241-1910 Ship -To -Party City of Lodi Public Works 221 W Pine Street Lodi CA 95240 Page 2 of 4 Sales Quotation Information Sales Quote No. Document Date Customer No. Currency Contact Name Phone FAX EMAIL 5021562 11/27/2018 563 USD Julia Tyack 209-333-6800 209-333-6710 jtyack©Iodi.gov Validity Start Date 11/27/2018 Validity End Date 04/30/2019 Req Ship Date 04/30/2019 End User City of Lodi PW Transit - Georgia Lantsberger PO Box 3006 Lodi CA 95241-1910 Item Material Quantity Price Amount Tax 40 FREIGHT Freight Gross Value: Total Tax: Final Amount: 1 EA 1 EA 2.38 USD 490.00 USD 11.92 490.00 70,748.75 5,445.05 76,193.80 Signature: Date: 02/04/2019 Sales Representative: Judy Dennis Email: judy.dennis@spx.com Phone: 224-277-6647 Genfare Price Quotation Summary Terms & Conditions: All prices are valid for 90 days from the Document Date unless otherwise noted above. Delivery will be made within 120 After Receipt of Order (ARO) unless otherwise noted above. Prices do not include any state or local taxes or freight charges unless specifically listed. Regardless of any taxes included above, applicable taxes due are determined as of the date of sale. All price quotations are subject to and shall be governed solely and exclusively by the Genfare Standard Terms And Conditions Of Sale, a copy of which is attached and incorporated herein. RESOLUTION NO. 2019-16 A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING PURCHASES OF ELECTRONIC FARE COLLECTION SYSTEMS AND ANCILLARY EQUIPMENT FOR LODI TRANSIT VEHICLES FROM GFI GENFARE, OF ELK GROVE VILLAGE, ILLINOIS WHEREAS, on September 7, 2011, City Council adopted a resolution to approve standardization of fare collection equipment, spare parts, and fare media utilized on City of Lodi transit buses; and WHEREAS, in Fiscal Year 2017/18, the City was awarded $200,000 in Proposition 1B Public Transportation Modernization, Improvement, and Service Enhancement Account (PTMISEA) funds to purchase fare collection equipment; and WHEREAS, to date, $14,000 of these funds have been spent on miscellaneous fare box components and equipment, leaving $186,000 available for future needs; and WHEREAS, staff recommend the purchase of new farebox equipment for the City's five new cutaway buses, which are expected for delivery in March 2019, in the amount of $76,193.80; and WHEREAS, this purchase would leave a remaining balance of $109,806.20 for future, pre -approved purchases to be made as needs arise; and WHEREAS, staff recommends authorizing purchases of electronic fare collection systems and ancillary equipment for Lodi Transit Vehicles from GFI Genfare, of Elk Grove Village, Illinois, in an amount not -to -exceed $186,000. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize purchases of electronic fare collection systems and ancillary equipment for Lodi transit vehicles from GFI Genfare, of Elk Grove Village, Illinois, in an amount not to exceed $186,000. Dated: February 20, 2019 hereby certify that Resolution No. 2019-16 was passed and adopted by the City Council of the City of Lodi in a regular meeting held February 20, 2019, by the following vote: AYES: COUNCIL MEMBERS — Johnson, Kuehne, Mounce, and Mayor Chandler NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Nakanishi ABSTAIN: COUNCIL MEMBERS — None 2019-16 ,71--tikAtuh NNIFE'3� ERRAIOLO ity Clerk