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HomeMy WebLinkAboutMinutes - April 16, 2019 SSLODI CITY COUNCIL SHIRTSLEEVE SESSION CARNEGIE FORUM, 305 WEST PINE STREET TUESDAY, APRIL 16, 2019 A. Roll Call by City Clerk An Informal Informational Meeting ("Shirtsleeve" Session) of the Lodi City Council was held Tuesday, April 16, 2019, commencing at 7:00 a.m. Present: Council Member Johnson, Council Member Nakanishi, Mayor Pro Tempore Kuehne, and Mayor Chandler Absent: Council Member Mounce Also Present: City Manager Schwabauer, City Attorney Magdich, and City Clerk Ferraiolo NOTE: Council Member Johnson participated in the meeting via teleconference. B. Topic(s) B-1 Receive Information Regarding Statewide Trash Policy (PW) Public Works Director Charlie Swimley introduced Compliance Engineer Noel Liner who provided a PowerPoint presentation regarding the Statewide Trash Policy. Specific topics of discussion included regulatory background, definition of trash, effective date of policy, compliance tracks, full capture devices, reporting and monitoring requirements, costs, City's selection of Compliance Track 1, other regional cities' compliance tracks, installation of seven high-capacity trash capture systems in the next ten years, cooperation with Vector Control, and next steps. In response to Council Member Nakanishi, City Manager Schwabauer explained this policy affects land within the jurisdiction of the City of Lodi and the City does not have an obligation to address storm drain issues outside of the City limits unless they were constructed by the City. With regard to the homeless dumping trash into the river, the responsibility depends on where it is being deposited. In the case of the recent concerns near Turner Road and Highway 99, that is Caltrans' jurisdiction. City staff has a second meeting scheduled this week with Caltrans, Assemblymember Cooper, Senator Galgiani, and the Sherriffs office to encourage all parties to take more responsibility for their properties, as well as another meeting with the District Attorneys office to encourage that office to take prosecutions in that area more seriously. Mr. Schwabauer stated there is no State law that cities manage trash that does not go into the storm drain; however, officers who witness littering will issue citations. Mayor Chandler stated that mosquito and vector control is an important issue to him and questioned if there were methods to have the sumps treated as water goes through. Mr. Liner stated that Mosquito and Vector Control is new to this issue and Lodi is in close contact with the agency. Additionally, Alameda Vector Control has significant training on this subject and will be on-site at the regional training event to provide opinions and advice. The local Mosquito and Vector Control is involved with Lodi's pilot study and will join staff when the catch basin inserts are cleaned and evaluated. Mayor Pro Tempore Kuehne stated that a quarterly check and evaluation of the high-flow devices in determining whether they should be emptied seems too few over a year's time. Mr. Liner stated that, based on staffs experience, a couple times a year is sufficient, adding that the smaller catch basin inserts would be much more difficult to maintain, especially during leaf season, which is why there should not be too many of those. In response to Council Member Johnson, Mr. Swimley stated staff has planned for this expenditure over the next 10 years as part of the rate plan for the Proposition 218 process by 1 allocating $750,000 each year starting in 2021. Alex Aliferis commented on street sweeping, stating the sweepers come before the posted time on the east side, sometimes as early as 5:30 or 6:00 am., and suggested the sweepers come later after residents leave for work or run errands because there would be fewer vehicles parked on the street. He stated Lodi has been further impacted by the homeless over the last eight years with trash and litter, yet there are not enough police officers for enforcement. He suggested landlords and residents do their part by sweeping the streets in front of their homes. In response to Council Member Johnson, Mr. Swimley stated there is only one street sweeper who takes care of the entire City and addresses each part of the City once a month. Council Member Johnson suggested staff review the street sweeping schedule to see if areas less populated with vehicles can be switched with east side neighborhoods in order to schedule the sweeper later in the morning when there are fewer vehicles parked on -street. Mr. Swimley explained there are other factors to consider when making the schedule, such as high versus low traffic activity at certain times during the day, school children going to and from school, and the Waste Management garbage pick-up schedule, but staff will look into it. C. Comments by Public on Non -Agenda Items None. D. Adjournment No action was taken by the City Council. The meeting was adjourned at 7:41 a.m. ATTEST: Jennifer M. Ferraiolo City Clerk 2 TM CITY OF LODI COUNCIL COMMUNICATION AGENDA ITEM B-01 AGENDA TITLE: Receive Information Regarding the Statewide Trash Policy MEETING DATE: April 16, 2019 (Shirtsleeve Session) PREPARED BY: Public Works Director RECOMMENDED ACTION: Receive information regarding the Statewide Trash Policy. BACKGROUND INFORMATION: On April 7, 2015, the State Water Resources Control Board (State Water Board) adopted statewide trash provisions to address the significant impact that trash has on surface waters throughout the state. Trash is typically generated on land and transported to surface water, predominantly through municipal discharges. These discharges are regulated through a statewide general permit pursuant to the Federal Clean Water Act. The new Statewide Trash Policy requirements apply to agencies that fall under the National Pollutant Discharge Elimination System (NPDES) municipal separate storm sewer systems (MS4) permittees. On June 1, 2017, The State Water Board Executive Director sent separate orders to MS4 permittees (including the City of Lodi) requiring the implementation of a trash control program. Council will receive a presentation from Staff outlining the policy background and compliance requirements, information on the types of devices that are currently available for capturing trash before it enters the waterways, expected costs, and the compliance schedule. FISCAL IMPACT: Not applicable. FUNDING AVAILABLE: Not applicable. Charles E. Swimley, Jr. Public Works Director CES/CES/tdb APPROVED: Stephen Schwabauer, City Manager K:\WP\COUNCIL\2019\Shirtsleeve 4-16-19_statewide trash policy.doc 4/11/2019 00 4•4 4044 04 .14 The City of Lodi Public Works City Council Shirtsleeves Presentation April 16, 2019 Regulatory Background What is the Trash Policy? The State Water Board requires Cities to remove trash down to the size of a cigarette butt from the storm drain system. Image from Penn State.edu. Regulatory Background What is Trash? Trash is "junk or rubbish generated by human activity that frequently ends up in waterways." In one study of four cities, the most common trash items found were ci arette butts followed by food and beverage packaging. Image from NOAAs marine debris blog Image from CleanWater Action.org Regulatory Background When does the Trash Policy take effect? Municipalities must comply with the Trash Policy requirements beginning in December 2018. Trash Policy Adopted by SWRCB April 2015 Approved by California Office of Administrative Law December 2015 L._ SWRCB Issued Order 13383 to MS4 Permittees June 2017 1 Municipalities must Comply beginning December 2018 Compliance Tracks Cities have two tracks towards compliance 410111rww Track 2 Track Track 1 Use Full Capture Devices in the storm drain system to capture trash. Combination of: Full Capture Devices, Institutional Controls, Multi -Benefit Projects, & Annual Assessments. Full Capture Devices Examples of Full Capture Devices: Catch Basin Inserts — High Maintenance Treats individual catch basins Low Individual Cost Full Capture Devices Examples of Full Capture Devices: Floatable Control Cylinder and Swirl Concentration Chamber Inlet Forebay Bipa;: Flows Separation {Camber 2x Diversion Weirs Oil Baffle Skirt Stainless Steel Screening Cylinder Inlet High Flow Devices — Low maintenance Treats an entire drainage area Higher Cost „pllpll.l�'iu Reporting & Monitoring Requirements Track 1 Minimal reporting requirements/easily quantifiable metrics 1. No Trash Assessment Required 2. No Rationale Required 3. No Implementation Plan Required 4. No Annual Monitoring Requirements 5. One Annual Report that Demonstrates ✓ Installation ✓ Operation & ✓ Maintenance Track 2 Substantial monitoring & reporting requirements/difficult to quantify metrics I. Requires Full Trash Assessment in Priority Areas (directly measure trash generation rates in land use areas, or in receiving waters) 2. Requires Implementation Plan with rationale to justify Track 2 selection, and describing methods for compliance and methods to demonstrate full trash capture without 100% use of systems 3. Requires Water Board approval 4. Requires development and implementation of Annual Trash Monitoring Plan 5. Requires Annual Monitoring Reports that demonstrate effectiveness equivalent to Track 1 6. Requires Full Capture Systems wherever feasible Compliance Tracks The City of Lodi is selecting Track 1 Trash Policy Implementation For Traditional Phase II MS4 Permittees Within First 3 Months June 2017 -Sept 2017 Prepare Preliminary Jurisdictional Map(s) showing the following: • Priority Land Uses' • Corresponding Storm Drain Network i f Submit Via SMARTS • Selected compliance method • Preliminary is Jurisdictional Map(s) Within Next 15 Months September 2017- December 2018 1- Update Jurisdictional Map(s) showing the following: • Priority Land Uses' • Corresponding Stone Dram Network • Proposed Full Capture Systems installations and associated drainage areas NO Are you Installing Full Capture Systems in all storm drains that capture storm water discharges from Priority Land Uses?' J [ALI 1171119 Water Boards Track 1 Submit Via SMARTS! • Updated Jurisdictional Map 1 Track 2 Update Jurisdictional Map(s) showing the following: • Priority Land Uses,'' and selected Locations. and other Land Uses, • Proposed Combination of Controls! locations, and associated drainage area that achieve Full Capture Equivalency,• • Corresponding Storm Drain Network; AND Prepare Rationale for the Selection of: • Locations and Other Land Use when=. a Combination of Controls' will be implemented • Combination of Controls designed to achieve Full Capture System Equivalency° Conduct Trash Assessment of the following: • Priority Land Uses,' and • Selected Locations and Other Land Uses AND Prepare Rationale for: • How Trash Generation Rates and Full Capture System Equivalency will be demonstrated (only required if recommended on -land visual trash assessment not used) r Md to Jurisdictional Maps) • Trash Generation Rates based on trash assessment l r Track 2 Submit Implementation Plan* Via SMARTS which contains the following; • All Map(s) and • All Rationale for Selections 'Subject to RB Approval Costs Costs per Capita were estimated by the Water Board for 148 Phase 11 permittees statewide (total population of 4,237,585) Compliance Schedule with Track 1 Total incremental cost in the year of full compliance with the final Trash Amendments is estimated to be $12.3 million or x2.93 per capita. Atter Year 10, the incremental cost of operating and maintaining the full capture systems the cost may be $10 million peryear7s ($2.37 per capita) (Figure g). Compliance Schedule with Track 2 The incremental cost in the year of full compliance with the final Trash Amendments is $32.9 million or $7.7779 per capita (Figure 11J)_ Current annual trash control expenditures for Phase 11 permittees with populations between 50,000 to 75,000 is approximately $12.00 per capita annually. Compliance Tracks Other Regional Cities Track 1 Patterson Escalon Tracy Track 414P' San Joaquin County Ceres Manteca Next Steps In the Next Ten Years City of Lodi will Install Seven High Capacity Trash Capture System Supplementary Catch Basin Inserts (16) 1111111111 Next S The City will work with Vector Control to ensure access for mosquito population control J f City of Lodi Selected Track 1 August 29, 2017 ] a City submitted Jurisdictional Map with Locations of Full Trash Capture Systems December I, 2018 4 City Installs Full Capture Systems, Begins Reporting Process Summer 2019 a Final Compliance Required by December 2025 (no later than 2030) Next Steps 00 4•4 4044 04 .14 The City of Lodi Public Works City Council Shirtsleeves Presentation April 16, 2019 Regulatory Background What is the Trash Policy? The State Water Board requires Cities to remove trash down to the size of a cigarette butt from the storm drain system. Image from Penn State.edu. Regulatory Background What is Trash? Trash is "junk or rubbish generated by human activity that frequently ends up in waterways." In one study of four cities, the most common trash items found were ci arette butts followed by food and beverage packaging. Image from NOAAs marine debris blog Image from CleanWater Action.org Regulatory Background When does the Trash Policy take effect? Municipalities must comply with the Trash Policy requirements beginning in December 2018. Trash Policy Adopted by SWRCB April 2015 Approved by California Office of Administrative Law December 2015 L._ SWRCB Issued Order 13383 to MS4 Permittees June 2017 1 Municipalities must Comply beginning December 2018 Compliance Tracks Cities have two tracks towards compliance 410111rww Track 2 Track Track 1 Use Full Capture Devices in the storm drain system to capture trash. Combination of: Full Capture Devices, Institutional Controls, Multi -Benefit Projects, & Annual Assessments. Full Capture Devices Examples of Full Capture Devices: Catch Basin Inserts — High Maintenance Treats individual catch basins Low Individual Cost Full Capture Devices Examples of Full Capture Devices: Floatable Control Cylinder and Swirl Concentration Chamber Inlet Forebay Bipa;: Flows Separation {Camber 2x Diversion Weirs Oil Baffle Skirt Stainless Steel Screening Cylinder Inlet High Flow Devices — Low maintenance Treats an entire drainage area Higher Cost „pllpll.l�'iu Reporting & Monitoring Requirements Track 1 Minimal reporting requirements/easily quantifiable metrics 1. No Trash Assessment Required 2. No Rationale Required 3. No Implementation Plan Required 4. No Annual Monitoring Requirements 5. One Annual Report that Demonstrates ✓ Installation ✓ Operation & ✓ Maintenance Track 2 Substantial monitoring & reporting requirements/difficult to quantify metrics I. Requires Full Trash Assessment in Priority Areas (directly measure trash generation rates in land use areas, or in receiving waters) 2. Requires Implementation Plan with rationale to justify Track 2 selection, and describing methods for compliance and methods to demonstrate full trash capture without 100% use of systems 3. Requires Water Board approval 4. Requires development and implementation of Annual Trash Monitoring Plan 5. Requires Annual Monitoring Reports that demonstrate effectiveness equivalent to Track 1 6. Requires Full Capture Systems wherever feasible Compliance Tracks The City of Lodi is selecting Track 1 Trash Policy Implementation For Traditional Phase II MS4 Permittees Within First 3 Months June 2017 -Sept 2017 Prepare Preliminary Jurisdictional Map(s) showing the following: • Priority Land Uses' • Corresponding Storm Drain Network i f Submit Via SMARTS • Selected compliance method • Preliminary is Jurisdictional Map(s) Within Next 15 Months September 2017- December 2018 1- Update Jurisdictional Map(s) showing the following: • Priority Land Uses' • Corresponding Stone Dram Network • Proposed Full Capture Systems installations and associated drainage areas NO Are you Installing Full Capture Systems in all storm drains that capture storm water discharges from Priority Land Uses?' J [ALI 1171119 Water Boards Track 1 Submit Via SMARTS! • Updated Jurisdictional Map 1 Track 2 Update Jurisdictional Map(s) showing the following: • Priority Land Uses,'' and selected Locations. and other Land Uses, • Proposed Combination of Controls! locations, and associated drainage area that achieve Full Capture Equivalency,• • Corresponding Storm Drain Network; AND Prepare Rationale for the Selection of: • Locations and Other Land Use when=. a Combination of Controls' will be implemented • Combination of Controls designed to achieve Full Capture System Equivalency° Conduct Trash Assessment of the following: • Priority Land Uses,' and • Selected Locations and Other Land Uses AND Prepare Rationale for: • How Trash Generation Rates and Full Capture System Equivalency will be demonstrated (only required if recommended on -land visual trash assessment not used) r Md to Jurisdictional Maps) • Trash Generation Rates based on trash assessment l r Track 2 Submit Implementation Plan* Via SMARTS which contains the following; • All Map(s) and • All Rationale for Selections 'Subject to RB Approval Costs Costs per Capita were estimated by the Water Board for 148 Phase 11 permittees statewide (total population of 4,237,585) Compliance Schedule with Track 1 Total incremental cost in the year of full compliance with the final Trash Amendments is estimated to be $12.3 million or x2.93 per capita. Atter Year 10, the incremental cost of operating and maintaining the full capture systems the cost may be $10 million peryear7s ($2.37 per capita) (Figure g). Compliance Schedule with Track 2 The incremental cost in the year of full compliance with the final Trash Amendments is $32.9 million or $7.7779 per capita (Figure 11J)_ Current annual trash control expenditures for Phase 11 permittees with populations between 50,000 to 75,000 is approximately $12.00 per capita annually. Compliance Tracks Other Regional Cities Track 1 Patterson Escalon Tracy Track 414P' San Joaquin County Ceres Manteca Next Steps In the Next Ten Years City of Lodi will Install Seven High Capacity Trash Capture System Supplementary Catch Basin Inserts (16) 1111111111 Next S The City will work with Vector Control to ensure access for mosquito population control J f City of Lodi Selected Track 1 August 29, 2017 ] a City submitted Jurisdictional Map with Locations of Full Trash Capture Systems December I, 2018 4 City Installs Full Capture Systems, Begins Reporting Process Summer 2019 a Final Compliance Required by December 2025 (no later than 2030) Next Steps Training sponsored/Cbordinated by the following member agencies: Mumma W11•11•Ip dleOFFICE OF WATER PROGRAMS CALIFORNIA STATE UNIVERSITY, SACRAMENTO `411 C+ Il nCP Training PDH Credits Available With Attendance An Interactive Regional Storm Water Training for MS4 Permit Holders; Organized by the Agencies Enforcing Storm Water Permits City of Lodi - SWTF PO Box 3006 Lodi, CA 95241 PRESORTED STD MAIL U.S. POSTAGE PAID PRE-SORT CENTER 144 - " fill 2019 San Joaquin Valley Storm Water Quality Partnership Regional Training 07:30-08:15 Sign -in and Breakfast 08:20-06:30 Welcome / Introductions / Training Information 08:30-09:10 Richard Muhl / CVR WQCB / Compliance and Enforcement 09:20-10:00 Joseph Huston / Alameda County Mosquito Abatement on Mosquito Control and Certified Trash Capture Devices 10:00-10:15 Vendor Presentation: Eric Lawrence, ADS 10:15-10:30 Vendor Presentation: John Santos, Aqua Shield 10:30-10:45 Vendor Presentation: Bryan Hoffman, Filtrexx 10:45-11:00 Vendor Presentation: John Oldenburger, Earth Saver 11:00-11:30 BREAK 11:30-12:00 Karrie Reid, University of California Cooperative Extension San Joaquin County—Model Water Efficient Landscape Ordinance 12:00-12:30 Brian Currier, California State University, Sacramento, Guidance for Storm Water and Dry Weather Runoff CAPTURE (California Practices to Use Runoff Effectively) at Schools 12:30.1:15 LUNCH 1:15-1:30 Vendor Presentation: John Paoluccio, Inventive Resources 1:30-1:45 Vendor Presentation: John Deming, Safe Drain 1:45-2:00 Vendor Presentation: Suzanne Bontempo, Our Water, Our World 2:00-2:15 Vendor Presentation: Pete Popcke, Drainage Technology 2:15-2:45 Martin Jones, City of Davis— How City of Davis Eliminated Pesticide Use in City Parks with Integrated Pest Management 2:45-3:15 Marcie Sousa, San Joaquin County Master Gardener Program Coordinator—Getting The Integrated Pest Management Message Out To The Public 3:15-3:45 Christine Flowers- California State University, Sacramento –Collaborative Toolboxes for Homeless Camp Problems ' 3:45-4:15 Kevin Malhiot - Student Speaker, University of the Pacific - Municipal Trash Tracking To register please visit www.sjvswqp.org or e-mail: Ismith.compliancefirst@gmail.com 209-642-0180 The San Joaquin Valley Stormwater Quality Partnership (SJVSWQP) are Cities, Counties, and other MS4 Phase II Agencies that meet monthly to share information, coordinate cost- sharing, and schedule trainings in compliance with the Statewide Stormwater Phase II MS4 Permit. (_). t,1 ' ) Courtesy of: Mid-America Regiona' Council Registration fee is $55 and includes continental breakfast & lunch Registration Online at www.sjvswqp.org Date: Thursday, May 16, 2019 Time: 7:45 AM - 4:00 PM Address: City of Manteca — Transit Center 220 Moffat Boulevard Manteca, CA 95336 For more information visit www.sjvswgp.orct DECLARATION OF POSTING On Thursday, April 11, 2019 in the City of Lodi, San Joaquin County, California, a copy of the April 16, 2019 Shirtsleeve Meeting Agenda and April 17, 2019 Regular Meeting Agenda (attached and marked as Exhibit A) was posted on the door 1311 Midvale Road, Lodi, California. declare under penalty of perjury that the foregoing is true and correct. Executed on April 11, 2019 at Lodi, California. Posted by: 146,,.„,_ ORDERED BY: JENNIFER M. FERRAIOLO CITY CLERK 4/11/19 (Date) LODI CITY COUNCIL Carnegie Forum 305 West Pine Street, Lodi *and via conference call: 1311 Midvale Road Lodi, CA 95240 "SHIRTSLEEVE" SESSION Date: April 16, 2019 Time: 7:00 a.m. For information regarding this Agenda please contact: Jennifer M. Ferraiolo City Clerk Telephone: (209) 333-6702 1 Informal Informational Meeting A. Roll CaII by City Clerk B. Topic(s) B-1 Receive Information Regarding Statewide Trash Policy (PW) C. Comments by Public on Non -Agenda Items D. Adjournment Pursuant to Section 54954.2(a) of the Government Code of the State of California, this agenda was posted at least 72 hours in advance of the scheduled meeting at a public place freely accessible to the public 24 hours a day. e iter M. aiolo Ci y Clerk All staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the Office of the City Clerk, located at 221 W. Pine Street, Lodi, and are available for public inspection. If requested, the agenda shall be made available in appropriate altemative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132), and the federal rules and regulations adopted in implementation thereof. To make a request for disability -related modification or accommodation contact the City Clerk's Office as soon as possible and at least 72 hours prior to the meeting date. Language interpreter requests must be received at least 72 hours in advance of the meeting to help ensure availability. Contact Jennifer M. Ferraiolo at (209) 333-6702. Solicitudes de interpretacion de idiomas deben ser recibidas por to menos con 72 horas de anticipacion a la reunion para ayudar a asegurar la disponibilidad. Llame a Jennifer M. Ferraiolo (209} 333-6702. J:\CITYCLRK\AGENDA\SHIRTSLV\SHRTSLV. DOC