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HomeMy WebLinkAboutAgenda Report - February 6, 2019 H-04CITY OF LODI COUNCIL COMMUNICATION TM AGENDA ITEM 1-14-4 AGENDA TITLE: Adopt Resolution Using Measure L to Add Six Police Officer Positions and Two Part -Time Community Service Officer Positions Including Related Costs Within the Police Department and to Add Three Firefighter Positions and One Battalion Chief Including Related Costs Within the Fire Department and Appropriate Funds ($980,720) MEETING DATE: February 6, 2019 SUBMITTED BY: Human Resources Manager RECOMMENDED ACTION: BACKGROUND INFORMATION: Adopt resolution using Measure L to add six Police Officer positions and two part-time Community Service Officer positions including related within the Police Department and to add three Firefighter positions and one Battalion Chief including related costs within the Fire Department and appropriate funds ($980,720). With the passage of Measure L, the Police Department and the Fire Department are requesting additional positions to manage rising call loads, reduce citizen wait times, and maintain public safety services to the citizens of Lodi. Police Department The Police Department is experiencing an increasing volume of calls for service and is severely understaffed to meet the community's needs. The Police Department is budgeted for 71 sworn positions and has five vacancies, with two to three retirements anticipated in 2019. The Police Department and Human Resources have been working diligently to fill vacant positions through a variety of recruiting efforts, including a recent recruitment for Police Officer Trainee that includes City sponsorship in a local police academy. This recruitment was very successful and the Police Department has 11 candidates in various stages of the employment/background process. Staff anticipates that nine candidates will be approved and ready to start the academy within the next couple of weeks. The Police Department is requesting six officer positions prior to the Fiscal Year 2019/20 budget in order to enroll all of these candidates in the March 9, 2019 Police Academy at San Joaquin Delta College. The new Officers would be enrolled in an intensive six-month academy followed by five months of field training. Having the ability to hire and enroll all the candidates in the academy in March, rather than in the next academy in September, will enable the Department to put these newly hired officers on the streets six months earlier, greatly improving public safety services to the community. With the addition of these six Police Officer positions, the Department will increase its patrol staffing by four Officers, the Traffic Unit by one Officer, and add one Officer to Community Liaison. The additional positions will enable patrol officers to handle a rising call load, reduce citizen wait times, increase traffic enforcement and improve the City's efforts at addressing the increasing requests to address homeless -related issues. The Police Department is also requesting to add two part-time Community Service Officer (CSO) positions. The CSO's are non -sworn positions that are able to respond to non -emergency calls for service, assist with traffic control, and will allow sworn personnel to be more proactive. APPROVED: 0/00100 phy.r;. wa•: uer, City Manager A total of four vehicles, including one motorcycle, to serve the needs of these new positions is also requested, along with necessary personal equipment for each new officer. Fire Department The Fire Department has been operating on a reduced service level since 2007 by "browning out" Engine 2031. A brown out simply means the engine is out of service for a period of time during the year. The brown outs ranged from 35 percent to 75 percent of the time each year, depending on the Fire Departments budget for the year. Staffing levels have also been reduced from 16 to 13, which is below the recommendation of the National Fire Protection Agency (NFPA) to have a minimum of 15 firefighters plus an Incident Commander on scene of a structure fire for efficiency and safety. When Engine 2031 is browned out, the Fire Department is impacted by the following: • There are no units available for emergency service during times of high call volume; • Increased level of overtime and increased workload for existing Fire personnel; • Truck 2051 has to respond to calls that would have normally been handled by Engine 2031 (Truck 2051 is a specialized truck and is more expensive to operate than an Engine); • There could be a delayed entry into structure fires due to "two in two out" safety mandates, and; • The Lodi Fire Department could experience degradation of its Insurance Service Office (ISO) rating. In addition to the above operational and safety issues, Fire personnel continue to experience an increased workload including State -mandated fire inspections, mandatory training, fire hydrant inspections, and increasing wildfire response (paid for by the State and federal governments), without an increase to staffing levels. The additional staffing will enable the Fire Department to provide the necessary training to Fire personnel, use less expensive apparatus for service calls and maintain public safety service levels to the community. The Fire Chief desires to put Engine 2031 into full service as of April 1, 2019, and to continue full service indefinitely. The Fire Department will continue to staff Engine 2031 with overtime until the three new Fire Fighters can be hired and complete a Fire Academy. In the Fiscal Year 2018/19 Budget, City Council approved the reduction of one full-time Battalion Chief position. The Fire Department had previously been operating with one Deputy Fire Chief and four Battalion Chiefs in the Fire Mid -Management unit. Currently, one Battalion Chief is under filling the vacant Deputy Fire Chief position because there is an operational need to have four Battalion Chiefs. The reduction of one Fire Mid -Management position has greatly impacted the Fire Department's ability to perform administrative duties as needed within the Department such as, updating the City of Lodi's Emergency Operation Plan, amendment and implementation of department policies and procedures, and participation in department and State mandated training. Staff recommends Council approve the requested changes to the Police Department budgeted positions to provide for six additional Police Officers and two part-time Community Service Officers (including budget for uniforms, training, vehicles and equipment) and to approve the requested changes to the Fire Department budgeted positions to provide three additional Fire Fighters and one Battalion Chief (including budget for uniforms, training and equipment). FISCAL IMPACT: The Measure L tax takes effective April 1, 2019. The State of California will begin advancing estimated tax revenues for the measure in April 2019. FUNDING AVAILABLE: Revenue from Measure L for the period April 1 to June 30, 2019 is estimated at $1,350,000. Staff requests expenditure appropriations for Police Operations in the amount of $548,200 and appropriations for Fire Operations in the amount of $432,520 for a total of $980,720 from Measure L proceeds. aitte--- ,I-Vt- Adele Post, Human Resources Manager Andrew Keys, Dep y City Manager RESOLUTION NO. 2019-13 A RESOLUTION OF THE LODI CITY COUNCIL ADDING SIX POLICE OFFICER POSITIONS AND TWO PART-TIME COMMUNITY SERVICE OFFICER POSITIONS WITHIN THE POLICE DEPARTMENT; ADDING THREE FIREFIGHTER POSITIONS AND ONE FIRE BATTALION CHIEF POSITION WITHIN THE FIRE DEPARTMENT; AND FURTHER APPROPRIATING FUNDS WHEREAS, Measure L was passed by the voters on November 7, 2018, with a 58.7% approval rate by City of Lodi voters; and WHEREAS, the Measure L ballot question, in part read "enhancing rapid police/fire response times by restoring firefighter and adding police positions," among other essential service needs that also include other public safety needs of the community; and WHEREAS, the City Council of the City of Lodi, in recognition of the immediate need for additional public safety service in the community desires to provide additional support to the police and fire department through the addition of these positions to the current allocation of full and part time staff; and WHEREAS, one of the new police officers will be assigned full time to the traffic unit, necessitating the purchase of a motorcycle; and WHEREAS, consistent with the motorcycle purchased in summer of 2018, the best vehicle for the department is a 2019 Harley-Davidson Electra Glide motorcycle from Oakland Harley-Davidson, a State of California contract dealer for government vehicles for model year 2019. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby approve adding six (6) Police Officer positions and two (2) part-time Community Service Officer positions within the Police Department; and three (3) Firefighter positions and one (1) Fire Battalion Chief position within the Fire Department; and BE IT FURTHER RESOLVED that the Lodi City Council does hereby recognize Measure L revenue for Fiscal Year 2018/19 of $1,350,000 to account 28095000.51031 and appropriates $980,720 as follows: Org Account Object Description Amount 28032000 Measure L PD 71001 Regular Employee Salary 148,500 28032000 MeasureL PD 71003 Part-time Salary 13,800 28032000 Measure L PD 71007 Uniform Allowance 1,440 28032000 Measure L PD 71009 Incentive Pay 3,600 28032000 Measure L PD 71011 Workers Compensation 13,760 28032000 Measure L PD 71012 Medical Insurance 16,200 28032000 Measure L PD 71013 Dental Insurance 2,100 28032000 Measure L PD 71014 Vision Insurance 780 28032000 Measure L PD 71015 Medicare Insurance 2,480 28032000 MeasureL PD 71021 Service Contribution -PERS 28,200 28032000 Measure L PD 71024 Deferred Comp 4,460 28032000 Measure L PD 71024 LI & AD & D 120 28032000 MeasureL PD 71025 Unemployment Insurance 920 28032000 Measure L PD 71029 Chiropractic 240 28032000 Measure L PD 71031 Other Benefits 7,640 28032000 Measure L PD 74070 PL/PD Insurance 6,910 28032000 Measure L PD 72203 Cellular phone charges 800 28032000 Measure L PD 72358 Training and Education 50,080 28032000 Measure L PD 72359 Small Tools and Equipment 100 28032000 Measure L PD 72450 Misc. Professional Services 5,090 28032000 Measure L PD 72306 Safety Equipment 70,630 28032000 Measure L PD 77040 Vehicle Replacement 170,350 Measure L PD TOTAL 548,200 28041000 MeasureLFire 71001 Regular Employee Salary 74,250 28041000 MeasureLFire 71002 Overtime 166,770 28041000 Measure L Fire 71007 Uniform Allowance 950 28041000 Measure L Fire 71009 Incentive Pay 14,050 28041000 MeasureLFire 71010 Admin Leave 530 28041000 MeasureLFire 71011 Workers Compensation 5,500 28041000 MeasureLFire 71012 Medical Insurance 23,330 28041000 MeasureLFire 71013 Dental Insurance 1,000 28041000 MeasureLFire 71014 Vision Insurance v 210 28041000 MeasureLFire 71015 Medicare Insurance 5,550 28041000 MeasureLFire 71021 Service Contribution -PERS 14,390 28041000. Measure L Fire 71024 Deferred Comp 2,230 28041000 MeasureLFire 71024 LI & AD & D 10 28041000 MeasureLFire 71025 Unemployment Insurance 410 28041000 MeasureLFire 71029 Chiropractic 30 28041000 Measure LFire 71031 Other Benefits 5,090 28041000 MeasureLFire 74070 PL/PD Insurance 4,600 28041000 Measure LFire 72306 Safety Equipment 24,780 28041000 MeasureLFire 72358 Training and Education 88,840 Measure L Fire TOTAL 432,520 Grant Total 980,720 BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the purchase of a 2019 Harley-Davidson Electra Glide motorcycle from Oakland Harley-Davidson, a State of California contract dealer for government vehicles for model year 2019. Dated: February 6, 2019 I hereby certify that Resolution No. 2019-13 was passed and adopted by the City Council of the City of Lodi in a regular meeting held February 6, 2019, by the following vote: AYES: COUNCIL MEMBERS — Johnson, Kuehne, Nakanishi, and Mayor Chandler NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Mounce ABSTAIN: COUNCIL MEMBERS — None 2019-13 i"\ (7CiA..),-0-j-0 NIFER FERRAIOLO ty Clerk