HomeMy WebLinkAboutAgenda Report - August 2, 2000 H-04yOF�
1COUNCIL • •
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AGENDA
AGENDA TITLE: Award Contract for Beckman Road Reconstruction and Bike Lane Striping,
1,000 Feet South of Vine Street to 700 Feet North of Pine Street
(approx. $635,000)
MEETING DATE: August 2, 2000
PREPARED BY: Public Works Director
The bid opening for the above project is July 26, 2000, the day after the Council Communications are
due to the City Clerk.
Assuming there are no problems with the bids, an award recommendation will be presented at the
Council meeting.
Richard C. Prima, JH
Public Works Director
RCP/lm
cc: City Attorney
Purchasing Officer
Associate Civil Engineer Lindseth
APPROVED:
H. Dixon Flynn -- Ci y Manager
CAWARD 07/21/00
CITY OF LODI COUNCIL • •
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AGENDA TITLE: Award Contract for Beckman Road Reconstruction and Bike Lane Striping,
1,000 Feet South of Vine Street to 700 Feet North of Pine Street ($915,000)
MEETING DATE: August 2, 2000
PREPARED BY: Public Works Director
RECOMMENDED ACTION: That the City Council adopt the attached resolution awarding the contract
for the above project to Granite Construction, of Stockton, in the amount of
$915,287.40; and appropriate funds in accordance with the
recommendation shown below.
BACKGROUND INFORMATION: This project consists of reconstructing approximately 160,000 square
feet of asphalt concrete pavement, installing 5,900 square feet of
curb, gutter or sidewalk, miscellaneous drainage facilities, traffic
striping, including bike lanes, and other incidental and related work
as shown on the plans and specifications for the project.
Plans and specifications for this project were approved on June 7, 2000. The bid items for this project
also included seven optional items of work for the installation of 1,800 linear feet of missing sidewalk at
several locations along Beckman Road and the space between the west curb and the freeway/ditch, plus
an option to deliver the old asphalt pavement grinding to the White Slough Water Pollution Control
Facility (WSWPCF) to be used as road base for dirt roads at the Facility. Given recent Council direction
to begin installing sidewalk at locations where it is missing, it is our recommendation to approve the
construction of all seven optional work items along with the Beckman Road Reconstruction Project.
Funding is available through Transportation Development Act (TDA) to cover the optional sidewalk
construction costs. However, some of these locations front partially on undeveloped property from which
the City could seek reimbursement. Transporting the asphalt grindings to the WSWPCF will be funded
by the Facility's road maintenance account.
The bid price is much higher than our estimate for a number of reasons. Typically, on a road
reconstruction project of this size, only a few larger contractors would bid, and many are very busy this
year. The bid prices also reflect the year's rise in oil prices and the associated rise in asphalt prices.
Our cost estimate was completed last year with the application for Federal and State funds and,
therefore, did not include these higher prices. The City received the following two bids for this project:
Bidder Location Base Bid Optional Bid Items Total
Engineer's Estimate $633,749.50 $131,520.00 $765,269.50
*Granite Construction Company Stockton $713,420.00 $201,867.40 $915,287.40
A. M. Stephens Construction Lodi $812,474.50 $130,763.00 $943,237.50
APPROVED:
Dixon Flynn !! City Manager
CAWARD2
10I:I14Y711I97
Award Contract for Beckman Road Reconstruction and Bike Lane Striping, 1,000 Feet South of
Vine Street to 700 Feet North of Pine Street ($915,000)
August 2, 2000
Page 2
*This project had a Disadvantaged Business Enterprise (DBE) goal of 11 %. This contractor has listed
only 0.4% of the contract work being done by a certified DBE subcontractor. The contractor made a
good -faith effort to get DBE bidders; however, other than the one DBE listed, they received no response
from the DBE's contacted. Their contact with DBE's included advertising in four trade publications and
telephone/fax solicitations. Staff feels that the contractor's efforts to recruit DBE's for this project meet
the guidelines of the DBE program. We also note that the second bidder had 0% DBE participation.
FUNDING: Requested Appropriation: Federal Funds (STIP) $408,670.00
State Funds (STP) 374,000.00
TDA 125,897.40
White Slough Road Maintenance 6.720.00
SUBTOTAL $ 915,287.40
Testing and Contingencies @ 5% (TAA) 45.000.00
TOTAL $ 960,287.40
Project Estimate: $783,000.00
Bid Opening Date: July 26, 2000
Funding Available:
Vicky McAt ie, Finance Director
604;4
Richard C. Prima, Jr.
Public Works Director
Prepared by Mark J. Lindseth, Associate Civil Engineer
RCP/MJUIm
Attachment
cc: Randy Hays, City Attorney
Joel Harris, Purchasing Officer
Mark Lindseth, Associate Civil Engineer
George Bradley, Street Superintendent
Carlos Tobar, Transportation Manager
CAWARD2 08/02/00
RESOLUTION NO. 2000-139
A RESOLUTION OF THE LODI CITY COUNCIL AWARDING
THE CONTRACT FOR BECKMAN ROAD RECONSTRUCTION
AND BIKE LANE STRIPING, 1,000 FEET SOUTH OF VINE
STREET TO 700 FEET NORTH OF PINE STREET
WHEREAS, in answer to notice duly published in accordance with law and the
order of this City Council sealed bids were received and publicly opened on July 26, 2000,
at 11:00 a.m. for Beckman Road Reconstruction and Bike Lane Striping, 1,000 Feet
South of Vine Street to 700 Feet North of Pine Street, described in the specifications
therefore approved by the City Council on June 7, 2000; and
WHEREAS, said bids have been compared, checked, and tabulated and a report
thereof filed with the City Manager as follows:
Bidder
Location Base Bid
Optional Bid Items
Total
Engineer's Estimate
$633,749.50
$131,520.00
$765,269.50
*Granite Construction Company
Stockton $713,420.00
$201,867.40
$915,287.40
A. M. Stephens Construction
Lodi $812,474.50
$130,763.00
$943,237.50
'This project had a Disadvantaged Business Enterprise (DBE) goal of 11%. This contractor has listed only 0.4% of the
contract work being done by a certified DBE subcontractor. The contractor made a good -faith effort to get DBE bidders;
however, other than the one DBE listed, they received no response from the DBE's contacted. Their contact with DBE's
included advertising in four trade publications and telephonelfax solicitations. Staff feels that the contractor's efforts to
recruit DBE's for this project meet the guidelines of the DBE program. We also note that the second bidder had 0% DBE
participation.
WHEREAS, this project is being funded with State and Federal funds which
require that the contractor meet certain Disadvantaged Business Enterprise (DBE)
program goals; and
WHEREAS, the program goal of this project was 11% for disadvantaged -business
participation, and if these goals are not met, the contractor must show that a good -faith
effort was made to meet the goal; and
WHEREAS, Granite Construction has listed only 0.4% of the contract work being
done by a certified DBE subcontractor. The contractor made a good -faith effort to get
DBE bidders; however, other than the one DBE listed, they received no response from the
DBE's contacted. Their contact with DBE's included advertising in four trade publications
and telephone/fax solicitations; and
WHEREAS, staff recommends award of the contract for Beckman Road
Reconstruction and Bike Lane Striping, 1,000 Feet South of Vine Street to 700 Feet North
of Pine Street to Granite Construction, of Stockton, California; and
WHEREAS, staff further recommends that the City Council make a finding that the
contractor's efforts to recruit DBE's for this project meet the guidelines of the DBE
program. We also note that the second bidder had 0% DBE participation.
NOW, THEREFORE, BE IT RESOLVED by the Lodi City Council that the award of
the contract for Beckman Road Reconstruction and Bike Lane Striping, 1,000 Feet South
of Vine Street to 700 Feet North of Pine Street be and the same is awarded to Granite
Construction of Stockton, California in the amount of $915,287.40; and
BE IT FURTHER RESOLVED, that the Lodi City Council hereby makes the finding
that the contractor, Granite Construction of Stockton, California has provided proof that a
good -faith effort was made to meet the DBE goal; and
BE IT FURTHER RESOLVED, that funds be appropriated as follows:
Federal Funds (STIP) $408,670.00
State Funds (STP) 374,000.00
TDA 125,897.40
White Slough Road Maintenance 6.720.00
SUBTOTAL $915,287.40
Testing and Contingencies @ 5% (TDA) 45.000.00
TOTAL $960,287.40
Dated: August 2, 2000
--------------------------------------------------------
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I hereby certify that Resolution No. 2000-139 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held August 2, 2000, by the following vote:
AYES: COUNCIL MEMBERS - Hitchcock, Land, Nakanishi, Pennino and
Mann (Mayor)
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - None
ABSTAIN: COUNCIL MEMBERS - None
AN J�BLAC STON
City Clerk -
2000-139