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HomeMy WebLinkAboutAgenda Report - August 2, 2000 H-01�00 1COUNCIL COMMUNICATION O�CIFOR��� AGENDA TITLE: Authorize the City Manager to Execute a Professional Services Agreement for Design of a Veterans Monument MEETING DATE: August 2, 2000 PREPARED BY: Public Works Director RECOMMENDED ACTION: That the City Council authorize the City Manager to sign a professional services agreement with Wenell Mattheis Bowe Architects (WMB) for the design of an all -military veterans monument to be located in the Civic Center mall, between City Hall and the Carnegie Forum; and appropriate an additional $15,000 for the project. BACKGROUND INFORMATION: The City of Lodi was asked by Lodi veterans organizations to help them plan, design, and construct a monument in recognition of the veterans who served in the armed forces of this country in war and peace. On April 5, 2000, City Council authorized City staff to seek proposals for design and construction plans for a veterans monument, and appropriated $25,000 from the General Fund Capital Account to start the project by having schematic design and construction plans developed. The intention was to raise funds for the construction of the monument through veteran's organizations, service clubs, local business, and individuals. The consultant who prepared the concept plan, Tim Mattheis with WMB, was then asked to submit a proposal. At that time, we anticipated participation by City staff in the design and a longer time schedule. Since then, the City adopted a budget which provided for $450,000 in funding and a relatively rapid schedule. Due to other projects, in order to meet this schedule, staff recommends that the architect include all the design services. WMB's proposal (attached) totals $31,548. Adding electrical design, bidding assistance, and contingencies results in a recommended total design budget of $40,000. FUNDING: General Fund Capital (1211393.1825.2200) ,, Funding Available: -!�* 'x . A� t/r/ Vicky AcAthie, Finance Director Aichard aCPrima., Jr. Public Works Director RCP/lm Attachment cc: Cynthia L. Haynes, Community Promotions Director Tim Mattheis, Wenell Mattheis Bowe _1 APPROVED: H. Dixon Flynn City anager CDESIGN 07/25100 Nd ED T - C S2 CTE JAN July 18, 2000 CI -1-y OF- tODI ,6 nIq Apt-vot-N Rich Prima Public Works Director City of Lodi P.O. Box 3006 Lodi CA 95241-1910 SUBJECT: VETERANS MONUMENT PROPOSAL OF SERVICES Dear Rich: We are pleased to provide you with a proposal for architectural and engineering services for the Veterans Monument project. We have structured this proposal based on the format of the City's Project Architect Agreement contract used in previous projects with the City. We have included the Articles that are specific for this project and scope of work; many of the standard City provisions in the contract we anticipate will not change and are not included in the attached proposal. The consultant team will consist of WMB Architects, HLA Landscape Architects and Gibson Engineering. HLA will assist us in the final design and technical details of the fountain, granite wall and reflecting pool elements, as well as the granite insets, plinths, and landscape planting and irrigation plans. Gibson Engineering will be providing design and construction documents for the eternal flame and fountain components. As discussed in Article Six, electrical design engineering and documentation will be provided by the City of Lodi. Please call if you would like to discuss any aspect of this proposal further. We look forward to completing this exciting addition to the civic center complex. Sincerely, WENELL MATTHEIS BOWE INC. tVice-Pr ttheis, A hite t nt cc: Cynthia Haynes •� �1�N t;.i .:�i t. WENELL MATTHEIS BOWS. ARC111 T ECTURI P111NNING INTERIORS ia),} :L:.nrll An ,l Llrrket.� rbr,wa_; Buoy. In bite 1, 246 E. Main Street Stockton California 95202 PHONE: 2091944-9110 FAX: 2091944-5711 CITY OF LODI VETERANS MONUMENT July 18, 2000 PROPOSAL OF SERVICES ARTICLE ONE: Project Description This project shall include: 1. Design Development of the monument elements approved by the City Council on April 15, 2000. Review with City staff and Veterans Monument Ad Hoc Committee. 2. Completion of construction documents. Submission of construction documents to City departments for review. Make plan corrections as required. ARTICLE TWO: Schedule of Services A. Architect shall complete construction documents for submission to the City by October 15'h, 2000. (Including reasonable City and Committee review time.) ARTICLE THREE: Compensation, Method of Payment A. Compensation for Basic Services: 1) Total compensation, including all expenses, shall not exceed $31,548.00. This compensation includes all phases and services in the basic scope of services, including itemized reimbursable expenses. 2) Additional Services: a) Additional services shall be defined as services not included as basic services within this contract that the City directs the Architect to perform, which may include bidding/negotiation assistance and construction administration services. In the event of this direction, Architect shall be compensated pursuant to this section. b) Maximum rate per hour for additional services, including overhead, administrative costs, and profit shall be as shown in Exhibit A. B. Phase Payment: Upon submittal of statements in duplicate, the City shall pay as follows: Design Development Construction Documents Reimbursable Expenses PROJECT TOTALS Landscape Mechanical Architecture Architecture Engineering 4,955 6,000 875 5,968 10,000 1,000 11000 1,500 250 $11,923 $17,500 $2,125 City of Lodi Veterans Monument Proposal of Services Page ! ARTICLE FIVE: Basic Services of the Architect A. Services in General: Architect shall: 1) Consult with authorized employees, agencies, and /or representatives of City relative to the design and major categories of work. Basic services include four (4) meetings with the City staff and two (2) meetings with the Ad Hoc Committee. 2) Designate Tim Mattheis as the Principal -in -Charge and Project Manager who shall remain in charge of the services for the project from beginning through completion of services provided for in this agreement. 3) Complete design development of the conceptual plan approved by City Council on April 5, 2000. Review the design plan for approval by City staff and Ad Hoc Committee. 4) Based on approved design development plan, complete construction documents for bidding and permit approvals. All drawings shall be provided in Auto CADD version 14.0 or compatible format. 5) Complete a budget estimate of construction cost based on area, volume or other unit costs. B. Drawings, specifications and other documents, including those in electronic form, prepared by the Consultant and the Consultant's subconsultants are Instruments of Service for use solely for the purpose of constructing, using and maintaining the project. The Client shall be deemed the Owners of the Instruments of Service. The Client shall grant to the Consultant and the Consultant's subconsultants an exclusive license for full and complete continued use, reproduction and publication of the Instruments of Service without restriction. The Client shall not grant a license to any other party for use of the Instruments of Service without the prior written consent of the Consultant. Any unauthorized license and use of the Instruments of Service by another party shall be at the Client's sole risk and without liability to the Consultant and the Consultant's subconsultants. ARTICLE SIX: Basic Services of the City The City shall provide the following services and materials to the Architect: A. Building and Site Information: City shall provide Architect with available plans and any technical information concerning all site areas and buildings that are affected by the project, including necessary site survey, topographic, utility infrastructure and soil information for the project. B. Permits: The City shall pay for all required fees and permits. The Architect will advise City of potential permit requirements. C. The City shall assist the Architect in field investigations as requested and shall assist in getting information in the form of drawings, reports, photographs and video tapes in a timely manner to meet the project schedule. D. The City shall provide all electrical engineering design, calculations and documentation necessary for the Project. The City shall coordinate with the Architect in a timely manner to meet the project schedule. City of Lodi Veterans Monument Proposal of Services Page 2 EXHIBIT A SCHEDULE OF HOURLY RATES April, 2000 WENELL MATTHEIS BOWE INC. Principal Architect $ 105.00/hour Architect III 95.00/hour Architect II 80.00/hour Architect I 70.00/hour Interior Designer 70.00/hour Design/Draftsperson II 65.00/hour Design/Draftsperson I 60.00/hour Draftsperson 50.00/hour Clerical 35.00/hour THE HLA GROUP LANDSCAPE ARCHITECTS & PLANNERS Principal Landscape Architect $ 115.00/hour Senior Associate Landscape Architect 90.00/hour Associate Landscape Architect 80.00/hour Project Landscape Architect 65.00/hour Landscape Architect/Job Captain 60.00/hour Landscape Designer 50.00/hour CADD Coordinator 55.00/hour Landscape Draftsperson 45.00/hour Support Staff/Office Juniors 30.00/hour GIBSON ASSOCIATES Principal Mechanical Engineer $ 75.00/hour Engineer 55.00/hour Design/Draftsperson 50.00/hour SCHEDULE OF REIMBURSABLE EXPENSE RATES Reimbursable Expenses are in addition to compensation for basic and additional services. Reimbursable expenses include actual expenditures made by the Architect and the Architect's employees and consultants in the interest of the project. In-house Printing Services CAD Plots $ 10.00/sheet Color CAD Plots 36.00/sheet Large Format Bond Copies 2.50/sheet Large Format 24x36 Vellum Copies 10.00/shet Large Format 30x42 Vellum Copies 14.00/sheet 8-1/2 x 11 color copies 1.75/copy Outside Printing Services Cost plus 10% Blueprints, Bonds, Vellums, Sepias, Specification Books, Color copies Presentation Materials Color Renderings Megachrome Enlargement & Dry Mounted* 24 x 36 150.00/board 30 x 42 200.00/board Color Renderings Dry Mounted and Laminated* 24 x 36 175.00/board 30 x 42 225.00/board Mileage Fax Postage/Shipping & Handling .321/2/mile 1.50/page Cost plus 10% CITY COUNCIL STEPHEN J. MANN, Mayor ALAN S. NAKANISHI Mayor Pro Tempore SUSAN HITCHCOCK KEITH LAND PHILLIP A. PENNINO CITY OF LODI PUBLIC WORKS DEPARTMENT CITY HALL, 221 WEST PINE STREET P.O. BOX 3006 LODI, CALIFORNIA 95241-1910 (209)333-6706 FAX (209) 333-6710 EMAIL pwdept@lodi.gov http:k\www.lodi.gov July 28, 2000 Mr. Tim Mattheis, Vice -President Wenell Mattheis Bowe 246 East Main Street Stockton, CA 95202 H. DIXON FLYNN City Manager SUSAN J. BLACKSTON City Clerk RANDALL A. HAYS City Attorney RICHARD C. PRIMA, JR. Public Works Director SUBJECT: Authorize the City Manager to Execute a Professional Services Agreement for Design of a Veterans Monument Enclosed is a copy of background information on an item on the City Council agenda of Wednesday, August 2, 2000. The meeting will be held at 7 p.m. in the City Council Chamber, Carnegie Forum, 305 West Pine Street. This item was moved to the regular calendar for Council discussion due to an expected large attendance of citizens to discuss this item. Please be prepared to answer questions. If you wish to write to the City Council, please address your letter to City Council, City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street. If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's card (available at the Carnegie Forum immediately prior to the start of the meeting) and give it to the City Clerk. If you have any questions about communicating with the Council, please contact Susan Blackston, City Clerk, at 333-6702. If you have any questions, please give me a call at 333-6759. � 11 Richard C. Prima, Jr. Jz Public Works Director RCP/I m Enclosure cc, Susan Blackston, City Clerk NCDESIGN