HomeMy WebLinkAboutAgenda Report - January 16, 2019 C-07TM
CITY OF LODI
COUNCIL COM MUNICATION
AGENDA ITEM
C- 7
AGENDA TITLE: Adopt Resolution Approving the Annual Shared Automation Fee Structure for the
Agreement between the City of Stockton and Sirsi, Corp., Integrated Library
System, and Approving Cost -Sharing Fee for Fiscal Year 2018/19 ($25,105)
MEETING DATE: January 16, 2019
PREPARED BY: Library Director
RECOMMENDED ACTION: Adopt resolution approving the annual shared automation fee
structure for the agreement between the City of Stockton and Sirsi,
Corp., Integrated Library System, and approving cost-sharing fee for
Fiscal Year 2018/19 of $25,105
BACKGROUND INFORMATION: In 2003 as authorized by the City Council, the Lodi Public Library
entered into a partnership with Stockton San Joaquin County Library
System to share an Integrated Library System (ILS) provided by
Sirsi Corporation. The Sirsi ILS integrates all the functions of the library in one automated system. It
allows users online access to the catalog to search for library material and access their accounts via the
Internet to place holds and to receive email notification of holds, overdue items, and due date reminders.
The integrated library system maintains all the records of items in the collection and registered borrowers
and their status in relation to each other. The contract requires the parties to annually agree on a fee
structure for Sirsi services to the Lodi Library.
City of Stockton Information Technology Department staff provides computer technology services and
Stockton Library staff members consult on implementation of the system and software as needed. Lodi's
system maintenance costs charged by Sirsi Corporation are directly passed through from Stockton. Lodi
shares a percentage of connectivity charges based on the percentage of peripheral equipment connected
to the system. Charges for City of Stockton staffing expertise and consultation are charged annually for
estimated services rendered. This year, Stockton proposes that Lodi pay $25,105 under the contract.
This represents a 0.95% decrease from $25,345 in the prior fiscal year. Staff are looking for alternative
models to deliver the services under this contract. However, terminating this agreement requires 90 days'
notice which has run. Staff will calendar the termination deadline to be able to offer new options at the
conclusion of this year.
FISCAL IMPACT:
Sharing library resources with the City of Stockton is a cost-effective
way to provide Lodi Public Library patrons with convenient, online
access to library materials and resources. This expense is included
in the Fiscal Year 2018/19 adopted budget.
FUNDING AVAILABLE: 12090000.72450; $25,105
DG/yh
Andrew Key
uty City Manager
Anwan Baker, Library Director
APPROVED:air% Al -
311!
Step , City Manager
CITY OF S T O C K T O N
COMMUNITY SERVICES DEPARTMENT
STOCKTON-SAN JOAQUIN COUNTY PUBLIC LIBRARY
606 N. El Dorado Street a Stockton, CA 96202-1907 ■ 909-937-8206
www.stocktongov.com
City of Lodi
201 W. Locust St
Lodi CA Zip 95240
ATTN: Anwan Baker, Library Director
Description
Annual automation service and maintenance fee for the
INVOICE
Invoice No. 433871
Invoice Date: 11-14-18
PO No.
Period of Service:
July 1, 2018 - June 30, 2019
City of Lodi Library, includes Unicorn software & maintenance,
Datastream & Enterprise subscriptions, hardware annual support,
Symphony software, staff costs, and estimated connectivity
Price
$25,105
r- Office Use Only
TOTAL
$25,105
Revenue Account: 041-3530-347-12-00 Proj #CL2071
Customer Account: 39054-39054
Prepared by: Lfarrar
Involve is due and payable upon receipt.
Mali remittance to City of Stockton, 605 N, ElDorado Street, Stockton CA 95202
For questions regarding this Invoice, please contact David Tolliver 209-937-8154
CITY OF STOCKTON
COMMUNITY SERVICES - LIBRARY
FEE for SHARED LIBRARY AUTOMATION WORKSHEET
CITY OF LODI
ANNUAL SERVICE AND MAINTENANCE FEE
FOR THE FISCAL YEAR JULY 1, 2018 — JUNE 30, 2019
Lodi Change
2018-19 17-18 to 2017-18
Amount Rate Fee 18-19 Fee
Hardware/Software Fees:
Lodi Library Unicorn Software Maintenance 18,432 518 17,914
Datastream Subscription 2,357 66 2,290
Sun Server Subscription -
Hardware annual support
Enterprise Recurring Data Services Subscription Maintenance 0 0
SIP2 interface 487 14 473
Discount -
Estimated 18-19 Internet Access Fees:
Based on prior year actual 041-3530-580-20-15
Total Estimated Internet Access Fees
21,276 599 20,677
15,147
15,147 7.87% 1,193 1,193
Staff Fee 2,282 - 2,282
Library Overhead & Indirect Costs (15.5% x staff costs) 354 - 354
TOTAL FEES 25,105 599 24,506
haps://stocktonca.sharepoinLcom/sites/collab/communityservaite/Budget/Library/CONTRACTS/AUTOMATIONILodi Amador
Automation/2017-18/Sirsis Fee Calculation Amador & Lodi 2018-19 11/14/2018
RESOLUTION NO. 2019-03
A RESOLUTION OF THE LODI CITY COUNCIL APPROVING THE ANNUAL
SHARED AUTOMATION FEE STRUCTURE FOR THE AGREEMENT
BETWEEN THE CITY OF STOCKTON AND SIRSI CORPORATION
INTEGRATED LIBRARY SYSTEM; AND FURTHER APPROVING COST
SHARING FEE FOR 2018/19 BUDGET YEAR
WHEREAS, in 2003, as authorized by the City Council, the Lodi Public Library
entered into a contract with Stockton San Joaquin County Library System to share an
Integrated Library System provided by Sirsi Corporation; and
WHEREAS, City of Stockton Information Technology department staff provides
computer technology services and Stockton Library staff members consult on
implementation of the system and software as needed; and
WHEREAS, Lodi's system maintenance costs charged by Sirsi Corporation are
directly passed through from City of Stockton; City of Lodi shares a percentage of
connectivity charges based on the percentage of peripheral equipment connected to the
system; charges for the City of Stockton staffing expertise and consultation are charged
annually for estimated services rendered; and
WHEREAS, staff recommends paying the City of Lodi's annual share of $25,105
for the Sirsi Corporation Integrated Library System for Fiscal Year 2018/19.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby
approve the Annual Shared Automation Fee Structure for the agreement between the
City of Stockton and Sirsi Corporation Integrated Library System, and approve cost
sharing fee for the 2018/19 budget year in the amount of $25,105.
Dated: January 16, 2019
I hereby certify that Resolution No. 2019-03 was passed and adopted by the City
Council of the City of Lodi in a regular meeting held January 16, 2019, by the following
vote:
AYES: COUNCIL MEMBERS — Johnson, Kuehne, Mounce, Nakanishi, and
Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
J
NIFE
City Clerk
2019-03
FERRAIOLO