HomeMy WebLinkAboutResolutions - No. 2019-14RESOLUTION NO. 2019-14
A RESOLUTION OF THE LODI CITY COUNCIL RESCINDING
RESOLUTION NO. 2018-25; REJECTING ALL BIDS; APPROVING
PLANS AND SPECIFICATIONS; AUTHORIZING RE -ADVERTISEMENT
FOR BIDS; AUTHORIZING THE CITY MANAGER TO AWARD
CONTRACT TO LOWEST RESPONSIVE BIDDER FOR
LOCKEFORD STREET IMPROVEMENT PROJECT; AND
FURTHER APPROPRIATING FUNDS
WHEREAS, this project consists of reconstructing East Lockeford Street from the
Union Pacific Railroad (UPRR) tracks to Cherokee Lane; providing for bike lanes, a two-way left
turn lane, a traffic signal at Stockton Street, sidewalk along both sides of the street, and
improved lighting; removing the railroad crossing "humps" in Stockton Street and
Washington Street; and replacing the 70 -year old water main in Lockeford Street; and
WHEREAS, Council approved the plans and specifications and authorized
advertisement for bids on March 7, 2018; and
WHEREAS, the City received the following eight bids on January 23, 2019:
Above/(Below)
Bidder Bid Engineer's Estimate
A.M. Stephens Construction $2,999,836 ($125,524)
George Reed, Inc. $3,023,539 ($101,821)
United Pavement Maintenance $3,312,348 $186,988
Granite Construction $3,350,746 $225,386
DSS dba Knife River Construction $3,434,380 $309,020
McGuire and Hester $3,469,674 $344,314
Sierra National Construction $3,990,569 $865,209
DOD Construction $4,410,295 $1,284,935
WHEREAS, staff performed a review of the bid documents from the lowest three
bidders, specifically the Disadvantaged Business Enterprise participation, based on Title 49 of
the Code of Federal Regulation, Appendix A to Part 26 "Guidance Concerning Good Faith
Efforts," combined with the Caltrans Exhibit 9-E "Sample Evaluation of Good Faith Efforts;" and
WHEREAS, based on the bid review findings, it is likely that proceeding with award will
result in a bid protest causing a project delay, jeopardizing construction in 2019, as the project
needs to be paved prior to the September start of the Grape Festival; and
WHEREAS, if the project is not constructed in 2019, Federal funding for this project
($2,984,288) could be compromised; and
WHEREAS, on March 7, 2018, City Council adopted Resolution No. 2018-25 (Exhibit A)
authorizing the City Manager to award the contract on this project to the lowest responsive
bidder, in an amount not to exceed $3,300,000; and
WHEREAS, staff recommends that City Council rescind Resolution No. 2018-25; and
WHEREAS, staff also recommends that City Council reject all bids for the
Lockeford Street Improvement Project; and
WHEREAS, staff also recommends City Council authorize the City Manager to award
the contract for Lockeford Street Improvement Project to the lowest responsive bidder, in an
amount not to exceed $3,400,000; and
WHEREAS, staff also recommends that City Council appropriate funds in the amount of
$3,750,000, with $2,708,288 from RSTP Grant fund balance (30799000), $276,000 from CMAQ
Grant fund balance (30799000), $215,712 from Gas Tax fund balance (30299000), $150,000
from Storm Fund balance (23199000), and $400,000 from Water Fund balance (56100000) for
Fiscal Year 2018/19.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby rescind
Resolution No. 2018-25; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby reject all bids for
the Lockeford Street Improvement Project; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to award the contract for Lockeford Street Improvement Project to the lowest
responsive bidder, in an amount not to exceed $3,400,000; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute the contract on behalf of the City of Lodi; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to continue budget authority up to the full amount of the $3,400,000 for this project
from Fiscal Year to Fiscal Year until such point as the project is complete and is accepted by
Council. At such time, all unspent budget authority will return to the fund for re -appropriation by
the City Council; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize an
appropriation for the Lockeford Street Improvement Project, in the amount of $3,750,000, as set
forth above.
Dated: February 12, 2019
I hereby certify that Resolution No. 2019-14 was passed and adopted by the City
Council of the City of Lodi in a special meeting held February 12, 2019, by the following vote:
AYES: COUNCIL MEMBERS — Johnson, Kuehne, and Mayor Chandler
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — Mounce and Nakanishi
ABSTAIN: COUNCIL MEMBERS — None
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JE. NIFER . FERRAIOLO
City Clerk
2019-14
Exhibit A
RESOLUTION NO. 2018-25
A RESOLUTION OF THE LODI CITY COUNCIL AUTHORIZING
THE CITY MANAGER TO AWARD THE CONTRACT FOR THE
LOCKEFORD STREET IMPROVEMENT PROJECT TO THE
LOWEST RESPONSIVE BIDDER; AND FURTHER
APPROPRIATING FUNDS
WHEREAS, this project consists of reconstructing East Lockeford Street from the Union
Pacific Railroad (UPRR) tracks to Cherokee Lane; providing for bike lanes, a two-way left -turn
lane, a traffic signal at Stockton Street, sidewalk along both sides of the street, and improved
lighting; removing the railroad crossing "humps" in Stockton Street and Washington Street; and
replacing the 70 -year old water main in Lockeford Street; and
WHEREAS, this project will not be removing any trees and will maintain access to the local
businesses and residents within the limits of work; and
WHEREAS, staff intends to schedule the project so that the street is paved for the 2018
Grape Festival; and
WHEREAS, under normal circumstances, there are a number of procedural and contractual
steps that must take place between the time bids are received and issuing the Notice to Proceed,
including a Council action awarding the contract, obtaining Caltrans approvals, sending and
receiving all contract documents back from contractor (contract, insurance, bonds, etc.), holding a
pre -construction meeting, and allowing the contractor time to schedule and mobilize their crew,
normally taking between six and eight weeks; and
WHEREAS, by authorizing the City Manager to award the construction contract, the Notice
to Proceed could be issued approximately three weeks earlier, increasing the chances of starting
construction in May 2018 and completing the project in time for the 2018 Grape Festival; and
WHEREAS, staff recommends adopting a resolution authorizing the City Manager to award
the contract for the Lockeford Street Improvement Project to the lowest responsive bidder, in an
amount not to exceed $3,300,000; and
WHEREAS, staff further recommends appropriating funds in the amount of $1,526,018,
from Regional Surface Transportation Program (RSTP) Grant fund balance (30799000), $276,000
from Congestion Mitigation and Air Quality Improvement Program (CMAQ) Grant fund balance
(30799000), $600,000 from Transportation Development Act (TDA) Streets fund balance
(30599000), $397,982 from Gas Tax fund balance (30299000), and $100,000 from Storm Fund
fund balance (23199000) for Fiscal Year 2017/18.
NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby authorize
the City Manager to award the contract for the Lockeford Street Improvement Project to the lowest
responsive bidder, in an amount not to exceed $3,300,000; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to continue budget authority up to the full amount of the $3,300,000 for this project
from fiscal year to fiscal year until such point as the project is complete and is accepted by Council.
At such time, all unspent budget authority will return to the fund for re -appropriation by the City
Council; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize an
appropriation for Lockeford Street Improvement Project, in the amount of $2,900,000, as set forth
above; and
BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the
City Manager to execute the contract on behalf of the City of Lodi.
Dated: March 7, 2018
I hereby certify that Resolution No. 2018-25 was passed and adopted by the City Council of
the City of Lodi in a regular meeting held March 7, 2018, by the following vote:
AYES: COUNCIL MEMBERS — Chandler, Johnson, Kuehne, Mounce, and
Mayor Nakanishi
NOES: COUNCIL MEMBERS — None
ABSENT: COUNCIL MEMBERS — None
ABSTAIN: COUNCIL MEMBERS — None
NIFE FERRAIOLO
ity Clerk
2018-25