HomeMy WebLinkAboutAgenda Report - June 20, 2018 C-11TM
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM
C -i 1 I
AGENDA TITLE: Accept Improvements Under Contract for Alley Improvement Project — Phase 6
MEETING DATE: June 20, 2018
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Accept improvements under contract for Alley Improvement Project —
Phase 6.
BACKGROUND INFORMATION: This project reconstructed the alley located north of Elm Street
between Hutchins Street and Lee Avenue. The project included
approximately 8,600 square feet of pavement removal and
replacement, 1,200 square feet of concrete removal, and replacement with 700 square feet of new alley
approach, 300 square feet of sidewalk, and 400 feet of concrete valley gutter; installation of a new storm
system including 150 feet of storm drain line, one catch basin, and one manhole, and other incidental and
related work, all as shown on the plans and specifications for the above project.
The project was awarded to A. M. Stephens Construction Company, Inc., of Lodi, on February 21, 2018, in
the amount of $150,815. The contract has been completed in substantial conformance with the
specifications approved by City Council.
The final cost of the contract was $171,750.55 $169,009.55. The difference between the original contract
amount and final contract was due to two change orders, totaling $20,935.00 $18,195.00, which is 44 12
percent of the original contract amount.
Change Order No. 1 included additional concrete, subgrade preparation due to wet soil areas and additional
asphalt pavement ($10,935.00).
Change Order No. 2 included replacing approximately 500 square feet of pavers near the playground area
at Emerson Park with stamped color concrete, as requested by the Parks Department ($10,000.00
$7,260.00 from Parks General Maintenance Fund).
The contract was completed within the original contract schedule. Photos of completed work are shown in
Exhibit A.
Following acceptance by the City Council, as required by law, the City Engineer will file a Notice of
Completion with the County Recorder's office. The notice serves to notify vendors and subcontractors that
the project is complete and begins their 30 -day period to file a stop notice requiring the City to withhold
payments from the prime contractor in the event of a payment dispute.
FISCAL IMPACT: The project will reduce maintenance costs in the reconstructed alleys.
APPROVED:
Stephen Schwabauer, City Manager
K:\WP\PROJECTS\STREETS\Alley Reconstruction Phase 6 (2018)\CAccept.doc
6/16/2018
Accept Improvements Under Contract for Alley Improvement Project — Phase 6
June 20, 2018
Page 2
FUNDING AVAILABLE: This project was funded by 2017/18 Community Development Block Grant
funds (Project 17.02) and Parks General Maintenance Funds.
CQQ
Charles E. Swimley, Jr.
Public Works Director
Prepared by Sean Nathan, Senior Civil Engineer
CES/SN/tdb
Attachment
cc: CDBG Program Specialist
A.M. Stephens Construction Company, Inc.
K:\WP\PROJECTS\STREETSWIIey Reconstruction Phase 6 (2018)\CAccept.doc 6/18/2018
TM
CITY OF LODI
COUNCIL COMMUNICATION
AGENDA ITEM
C -b 1 /
AGENDA TITLE: Accept Improvements Under Contract for Alley Improvement Project — Phase 6
MEETING DATE: June 20, 2018
PREPARED BY: Public Works Director
RECOMMENDED ACTION: Accept improvements under contract for Alley Improvement Project —
Phase 6.
BACKGROUND INFORMATION: This project reconstructed the alley located north of Elm Street
between Hutchins Street and Lee Avenue. The project included
approximately 8,600 square feet of pavement removal and
replacement, 1,200 square feet of concrete removal, and replacement with 700 square feet of new alley
approach, 300 square feet of sidewalk, and 400 feet of concrete valley gutter; installation of a new storm
system including 150 feet of storm drain line, one catch basin, and one manhole, and other incidental and
related work, all as shown on the plans and specifications for the above project.
The project was awarded to A. M. Stephens Construction Company, Inc., of Lodi, on February 21, 2018, in
the amount of $150,815. The contract has been completed in substantial conformance with the
specifications approved by City Council.
The final cost of the contract was $171,750.55. The difference between the original contract amount and
final contract was due to two change orders, totaling $20,935.00, which is 14 percent of the original contract
amount.
Change Order No. 1 included additional concrete, subgrade preparation due to wet soil areas and additional
asphalt pavement ($10,935.00).
Change Order No. 2 included replacing approximately 500 square feet of pavers near the playground area
at Emerson Park with stamped color concrete, as requested by the Parks Department ($10,000.00 from
Parks General Maintenance Fund).
The contract was completed within the original contract schedule. Photos of completed work are shown in
Exhibit A.
Following acceptance by the City Council, as required by law, the City Engineer will file a Notice of
Completion with the County Recorder's office. The notice serves to notify vendors and subcontractors that
the project is complete and begins their 30 -day period to file a stop notice requiring the City to withhold
payments from the prime contractor in the event of a payment dispute.
FISCAL IMPACT: The project will reduce maintenance costs in the reconstructed alleys.
APPROVED:
Stephen Sch
K:\WP\PROJECTS\STREETS\Alley Reconstruction Phase 6 (2018)\CAccept.doc
uer, City Manager
6/4/2018
Accept Improvements Under Contract for Alley Improvement Project — Phase 6
June 20, 2018
Page 2
FUNDING AVAILABLE This project was funded by 2017/18 Community Development Block Grant
funds (Project 17.02) and Parks General Maintenance Funds.
Charles E. Swirnley, Jr.
Public Works Director
Prepared by Sean Nathan, Senior Civil Engineer
CES/SN/tdb
Attachment
cc: CDBG Program Specialist
A.M. Stephens Construction Company, Inc.
K:\WP\PROJECTS\STREETS\AIley Reconstruction Phase 6 (2018)\CAccept.doc 6/4/2018
EXHIBIT A
Alley Improvement Project — Phase 6
North of Elm, Hutchins Street to Lee Avenue
BEFORE
AFTER
West End (Looking East)
Middle (Looking East)
7
ti.
End (Looking East) End (Looking West)
CITY COUNCIL
ALAN NAKANISHI, Mayor
JOANNE MOUNCE,
Mayor Pro Tempore
MARK CHANDLER
BOB JOHNSON
DOUG KUEHNE
CITY OF LODI
2015 "Wine Region of the Year"
CITY HALL, 221 WEST PINE STREET
P.O. BOX 3006
LODI, CALIFORNIA 95241-1910
(209) 333-6706 / FAX (209) 333-6710
EMAIL: pwdept@lodi.gov
r<<vw Inde qov
June 14, 2018
A.M. Stephens Construction Company, Inc.
P.O. 1867
Lodi, CA 95241
STEPHEN SCHWABAUER
City Manager
JENNIFER M FERRAIOLO
City Clerk
JANICE D. MAGDICH
City Attorney
CHARLES E. SWIMLEY, JR.
Public Works Director
SUBJECT: Accept Improvements Under Contract for Alley Improvement Project —
Phase 6
Enclosed is a copy of background information on an item on the City Council agenda of
Wednesday, June 20, 2018. The meeting will be held at 7 p.m. in the
City Council Chamber, Carnegie Forum, 305 West Pine Street.
This item is on the consent calendar and is usually not discussed unless a
Council Member requests discussion. The public is given an opportunity to address
items on the consent calendar at the appropriate time.
If you wish to write to the City Council, please address your letter to City Council,
City of Lodi, P. O. Box 3006, Lodi, California, 95241-1910. Be sure to allow time for the
mail. Or, you may hand -deliver the letter to City Hall, 221 West Pine Street.
If you wish to address the Council at the Council Meeting, be sure to fill out a speaker's
card (available at the Carnegie Forum immediately prior to the start of the meeting) and
give it to the City Clerk. If you have any questions about communicating with the
Council, please contact Jennifer M. Ferraiolo, City Clerk, at (209) 333-6702.
If yQU have any questions about the item itself, please call Jimi Billigmeier at (209) 333-
6716.
Char es E. Swimley, Jr.
Public Works Director
CES/tdb
Enclosure
cc: City Clerk