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HomeMy WebLinkAboutAgenda Report - June 20, 2018 C-06CITY OF LODI COUNCIL COMMUNICATION AGENDA ITEM C-6 TM AGENDA TITLE: Adopt Resolution Awarding Contract for Vinewood Pump Station Electrical Improvements to Howk Well & Equipment Co., Inc., of Modesto ($111,610), and Appropriating Funds ($20,000) MEETING DATE: June 20, 2018 PREPARED BY: Public Works Director RECOMMENDED ACTION: Adopt resolution awarding contract for Vinewood Pump Station Electrical Improvements to Howk Well & Equipment Co., Inc., of Modesto, in the amount of $111,610, and appropriating funds in the amount of $20,000. BACKGROUND INFORMATION: The electrical infrastructure serving the Vinewood Pump Station is antiquated and is in need of replacement to comply with current building codes. This project will install on-site electrical upgrades by removing all direct -buried wiring, installing conduits, replacing wire feeds to the pumps and transducers, replacing the pump controls and cabinets, and provide site lighting and related work. Plans and specifications for this project were approved on May 2, 2018. The City received the following eight bids for this project on May 23, 2018: Bidder Engineer's Estimate Howk Well & Equipment *Duenkel Electric, Inc *T&S Intermodal Maint. D.W. Nicholson Corp. Bockmon & Woody James Day Constr. *Non-responsive Location Modesto Shingle Springs Linden Hayward Stockton Lower Lake Above/(Below) Bid Engineer's Estimate $100,000 $111,610 $11,610 $124,416 $24,416 $149,500 $49,500 $171,360 $71,360 $174,367 $74,367 $199,850 $99,850 Two of the bids were deemed non-responsive as they did not include Addendum No. 1 in their bid submittal. Addendum No. 1 included responses to contractor's questions that arose at the voluntary pre- bid meeting held Thursday, May 17, 2018. In accordance with contract documents, bids received without containing all receipts of addenda are deemed non-responsive and may be rejected. The requested appropriation is to account for unforeseen contract costs and associated staff time to deliver the project. Staff recommends awarding contract for Vinewood Pump Station Electrical Improvements to Howk Well & Equipment Co., Inc., of Modesto, in the amount of $111,610. APPROVED: lIcow • Schwas • - City Manager K:\WP\PROJECTS\STORMDRN\Vinewood Pump Station\CAward.doc 6/5/2018 Adopt Resolution Awarding Contract for Vinewood Pump Station Electrical Improvements to Howk Well & Equipment Co., Inc., of Modesto ($111,610) June 20, 2018 Page 2 FISCAL IMPACT: The project will have a minimal impact on total maintenance costs but enhance the safety and reliability of the pumps served by the upgraded electrical system. This project does not impact the General Fund. FUNDING AVAILABLE: Wastewater Capital (53199000.77020): Requested appropriation: Total: Andrew Keys Deputy City Manager/Internal Services Director r .� Prepared by Jimi Billigmeier, Associate Civil Engineer CES/JB/tdb Attachment cc: Andrew Richle, Utilities Superintendent c4-100 $123,000 $ 20,000 $143,000 Charles E. Swimley, Jr. Public Works Director K:\WP\PROJECTS\STORMDRN\Vinewood Pump Station\CAward.doc 6/5/2018 VINEWOOD PUMP STATION ELECTRICAL IMPROVEMENTS 1824 W. Tokay Street CONTRACT CITY OF LODI, CALIFORNIA THIS CONTRACT made by and between the CITY OF LODI, State of California, herein referred to as the "City," and HOWK WELL & EQUIPMENT CO., INC., a California corporation, herein referred to as the "Contractor." WITNESSETH: That the parties hereto have mutually covenanted and agreed, and by these presents do covenant and agree with each other, as follows: The complete Contract consists of the following documents which are incorporated herein by this reference, to -wit: Notice Inviting Bids Information to Bidders General Provisions Special Provisions Bid Proposal Contract Contract Bonds Plans The July 1992 Edition, Standard Specifications, State of California, Business and Transportation Agency, Department of Transportation All of the above documents, sometimes hereinafter referred to as the "Contract Documents," are intended to cooperate so that any work called for in one and not mentioned in the other is to be executed the same as if mentioned in all said documents. ARTICLE I - That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the City and under the condition expressed in the two bonds bearing even date with these presents and hereunto annexed, the Contractor agrees with the City, at Contractor's cost and expense, to do all the work and furnish all the materials except such as are mentioned in the specifications to be furnished by the City, necessary to construct and complete in a good workmanlike and substantial manner and to the satisfaction of the City the proposed improvements as shown and described in the Contract Documents which are hereby made a part of the Contract. ARTICLE II - The City hereby promises and agrees with the Contractor to employ, and does hereby employ, the Contractor to provide all materials and services not supplied by the City and to do the work according to the terms and conditions for the price herein, and hereby contracts to pay the same as set forth in Section 5.600, "Measurement, Acceptance and Payment," of the General Provisions, in the manner and upon the conditions above set forth; and the said parties for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of the covenants herein contained. ARTICLE III - The Contractor agrees to conform to the provisions of Chapter 1, Part 7, Division 2 of the Labor Code. The Contractor and any Subcontractor will pay the 4.1 05/23/18 K.AWP\PROJECTS\STORMDRN;Vinewood Pump StatanACONTRACT doc general prevailing wage rate and other employer payments for health and welfare, pension, vacation, travel time, and subsistence pay, apprenticeship or other training programs. The responsibility for compliance with these Labor Code requirements is on the prime contractor. ARTICLE IV - And the Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this agreement; also for all loss or damage arising out of the nature of the work aforesaid or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the City, and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work and for well and faithfully completing the work, and the whole thereof, in the manner and according to the Plans and Contract Documents and the requirements of the Engineer under them, to -wit: Perform the work necessary to upgrade site electrical improvements including: removing direct buried pump feeds, installing new pump feeds and conduits, replacing wire feeds to transducers, replacing the pump controls and cabinets, and provide site lighting and related work, all as shown on the plans and specifications for the above project. See Section 6-07 "Description of Bid Items" and Drawing No. 018D004 for additional information. CONTRACT ITEM Ite Description m Qty Unit Unit Price Total 1 Electrical Improvements 1 LS $111,610.00 $111,610.00 TOTAL $111,610.00 ARTICLE V - By my signature hereunder, as Contractor, I certify that I am aware of the provisions of Section 3700 of the Labor Code, which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. ARTICLE VI - It is further expressly agreed by and between the parties hereto that, should there be any conflict between the terms of this instrument and the Bid Proposal of the Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith. ARTICLE VII - The City is to furnish the necessary rights-of-way and easements and to establish lines and grades for the work as specified under the Special Provisions. All labor or materials not mentioned specifically as being done by the City will be supplied by the Contractor to accomplish the work as outlined in the specifications. ARTICLE VIII - The Contractor agrees to commence work pursuant to this contract within 15 calendar days after the City Manager has executed the contract and to diligently prosecute to completion within 130 CALENDAR DAYS. 4.2 K;\WP\PROJECTS;STORMDRMVinewood Pump Station'\,CONTRACT doc 05/23/18 ARTICLE IX - State of California Senate BHI 854 requires the following: • No contractor or subcontractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. • No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. • This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. 4.3 K:1WPIPROJECTSISTORMDRMVinewood Pump Station\CONTRACT.doc 05/23/18 WHEN SIGNING THIS CONTRACT, THE CONTRACTOR AGREES THAT THE TIME OF COMPLETION FOR THIS CONTRACT IS REASONABLE AND THE CONTRACTOR AGREES TO PAY THE CITY LIQUIDATED DAMAGES AS SET FORTH IN SECTION 6-04.03 OF THE SPECIAL PROVISIONS. CONTRACTOR AGREES THAT THIS AMOUNT MAY BE DEDUCTED FROM THE AMOUNT DUE THE CONTRACTOR UNDER THE CONTRACT. IN WITNESS WHEREOF, the parties to these presents have hereunto set their hands the year and date written below. CONTRACTOR: CITY OF LODI, a municipal corporation By: STEPHEN SCHWABAUER City Manager By: Date: Attest Title JENNIFER M. FERRAIOLO City Clerk (CORPORATE SEAL) Approved As To Form: JANICE D. MAGDICH ` ✓ City Attorney 4.4 CWP \PROJECTS\STORMDRN\Vinewood Pump Station\CONTRACT doc 05/23/18 RESOLUTION NO. 2018-116 A RESOLUTION OF THE LODI CITY COUNCIL AWARDING THE CONTRACT FOR VINEWOOD PUMP STATION ELECTRICAL IMPROVEMENTS TO HOWK WELL & EQUIPMENT CO., INC., OF MODESTO, AND FURTHER APPROPRIATING FUNDS WHEREAS, in answer to notice duly published in accordance with law and the order of this City Council, sealed bids were received and publicly opened on May 23, 2018, at 11:00 a.m., for the Vinewood Pump Station Electrical Improvements, described in the plans and specifications therefore approved by the City Council on May 2, 2018; and WHEREAS, said bids have been checked and tabulated and a report thereof filed with the City Manager as follows: Above/(Below) Bidder Bid Engineer's Estimate Howk Well & Equipment $111,610 $11,610 Duenkel Electric, Inc.* $124,416 $24,416 T&S Intermodal Maintenance* $149,500 $49,500 D.W. Nicholson Corp. $171,360 $71,360 Bockmon & Woody $174,367 $74,367 James Day Construction $199,850 $99,850 *Non-responsive WHEREAS, staff recommends that the City Council award the contract for Vinewood Pump Station Electrical Improvements to Howk Well & Equipment Co., Inc., of Modesto, in the amount of $111,610; and WHEREAS, staff recommends that the City Council appropriate funds in the amount of $20,000 from the fund balance of Wastewater Capital (53199000.77020) for Fiscal Year 2017/18. NOW, THEREFORE, BE IT RESOLVED that the Lodi City Council does hereby award the contract for Vinewood Pump Station Electrical Improvements to Howk Well & Equipment Co., Inc., of Modesto, California, in the amount of $111,610; and BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize the City Manager to execute the contract on behalf of the City; and BE IT FURTHER RESOLVED that the Lodi City Council does hereby authorize an appropriation for the Vinewood Pump Station Electrical Improvements in the amount of $20,000, as set forth above. Dated: June 20, 2018 I hereby certify that Resolution No. 2018-116 was passed and adopted by the City Council of the City of Lodi in a regular meeting held June 20, 2018 by the following vote: AYES: COUNCIL MEMBERS — Johnson, Kuehne, Mounce, and Mayor Nakanishi NOES: COUNCIL MEMBERS — None ABSENT: COUNCIL MEMBERS — Chandler ABSTAIN: COUNCIL MEMBERS — None NNIFEi . FERRAIOLO ity Clerk 2018-116